Muyni
← Back to Vicksburg

Board of Mayor and Aldermen

Regular Meeting

Vicksburg, MS · March 24, 2023

AgendaMinutes

Minutes

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, March 24, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0345 Adopt Board Meeting Minutes for: 1. March 6, 2023 2. March 10, 2023 B. ID-23-0360 Approve the following Personnel Action Forms: 1. Resignation: a. Traffic Department (1) 2. New Hire: a. Recreation Department (1) C. ID-23-0346 Approve Application from Vicksburg Catholic School for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on May 23, 2023 for Commencement Services Attachments: St. Al Complimentary Use Auditorium D. ID-23-0352 Approve request for sponsorship in the amount of $8,000.00 to the Miss Mississippi Corporation for the 2023 Miss Mississippi Outstanding Teen Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Miss Outstanding Teen Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Miss Mississippi Corporation in the amount of $8,000.00 for the 2023 Miss Mississippi Outstanding Teen Pageant. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. City of Vicksburg Page 1 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 E. ID-23-0351 Approve request for advertisement in the amount of $2,500.00 to Simply Dop3 Xperience (Jeremi Meekins) for the 7th Annual Back to School Drive pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Back to School Drive Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Simply Dop3 Xperience (Jeremi Meekins) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Simply Dop3 Xperience (Jeremi Meekins) in the amount of $2,50000 for the 7th Annual Back to School Drive. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0359 Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project CHAMPIONS for the month of April 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: Champions confirmation radio advertisement G. ID-23-0347 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport: a. Invoice #4263 in the amount of $3,382.34 for the month of February 2023 2. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $46,354.89 for the City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: February 28, 2023 and March 14, 2023 3. Neel-Schaffer for professional services: a. Invoice #1086138 in the amount of 2,050.00 for Vicksburg Animal Shelter 4. Stantec for professional services: a. Invoice #2055602 in the amount of $2,625.00 for Levee Street Pedestrian Railroad Crossing 5. Ben Brown d/b/a Brown's Home Repair: a. Invoice #103 in the amount of $14,400.00 for Vicksburg NAACP Housing Initiative Project - 2914 Oak Street Property Attachments: VTR Invoice 02.2023 911 Payment Invoice Neel Schaffer Animal Shelter Invoice Stantec Levee Street Railroad Crossing Invoice Brown's Home Repair H. ID-23-0356 Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas Account (pooled cash) reimbursing the City's General Fund Account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas Account (pooled cash) in the amount of $5,232.50 2. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $57,815.55 3. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $579,743.13 4. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $2,625.00 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $2,050.00 I. ID-23-0338 Approve Bank Letters: 1. Trustmark 2. Cadence City of Vicksburg Page 2 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 Attachments: Trustmark Bank Letter 02.2023 Cadence Bank Letter 02.2023 The Bank Letters of Trustmark and Cadence were presented for approval. J. ID-23-0339 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 02.2023 Privilege License Report 02.2023 Mayor & Treasure Report 2.2023 Tax Collection 02.2023 Delinquent Tax Collection 02.2023 The City Sexton presented report of collections, account opening graves, etc. for the month of February 2023 as follows: Lakeview Memorial Funeral Home - $2,375.00; W.H. Jefferson Funeral Home - $2,875.00; C.J. Williams Mortuary Services - $2,450.00; Glenwood Funeral Home - $1,025.00; Fisher-Riles Funeral Home - $650.00; Misc. - $925.00. The total burials were 34. Total paid $10,300.00. The Deputy City Clerk presented the Privilege License report for new businesses for the month of February 2023. The Deputy City Clerk presented the Mayor and Treasure report from the Vicksburg Police Department in the amount of $108,796.31 for February 2023. The Deputy City Clerk presented the Tax Collection report for City Taxes from the Warren County Tax Collector for the month of February 2023. The Deputy City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of February 2023. The Deputy City Clerk presented the February 2023 Detail Budget report for approval. The Deputy City Clerk presented the February 2023 Credit Card report for approval as follows: City Clerk - $637.78; Purchasing Department - $17,372.04. Attachments: Supporting documents following Minutes: K. ID-23-0348 Approve Claims Docket The Deputy City Clerk presented the Docket of Claims numbering: 317087; 317088-317411 for approval. Routine Agenda: A. ID-23-0340 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Copy of Community Development Agenda 3.24.2023 David Miller, Chief Code Enforcer Officer of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 1615 James E. Stirgus Street, PPIN 013855; owned by State of Mississippi - (Remove all accumulation of trash and debris from the entire property) 2. 123 Hutson Street, PPIN 024090; owned by Lucille D. Major - (Remove all accumulation of trash and debris from the entire property, remove dilapidated fencing) 3. 745 Hutson Street, PPIN 014476; owned by Church- Travis Chapel - (Remove all accumulation of trash and debris from the entire property) 4. North Washington Street, PPIN 013981; owned by Church- Church of God in City of Vicksburg Page 3 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 Christ - (Remove inoperable vehicles, remove unlicensed vehicles) 5. North Washington Street, PPIN 014499; owned by Albert & Abrah McDonald et al - (Remove all accumulation of trash and debris from the entire property, remove all inoperable and unlicensed vehicles) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Chief Code Enforcer Officer of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Chief Code Enforcer Officer of Community Development is authorized to proceed, along with the following actions: 1. 1615 James E. Stirgus Street, PPIN 013855; owned by State of Mississippi - Not complied 2. 123 Hutson Street, PPIN 024090; owned by Lucille D. Major - Complied 3. 745 Hutson Street, PPIN 014476; owned by Church- Travis Chapel - Not complied 4. North Washington Street, PPIN 013981; owned by Church- Church of God in Christ - Complied 5. North Washington Street, PPIN 014499; owned by Albert & Abrah McDonald et al - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0353 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Budget Amendments for March 24, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr. recused himself from the Board Meeting C. ID-23-0324 Approve the following with Central Asphalt Company, Inc. for NRCS Farmer Street/Clover Lane Project: 1. Mayor execute Contract Amendment No. 1 - Final 2. Accept Certificate of Substantial Completion 3. Pay Application No. 6 - Final in the amount of $23,577.72 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Change Order #1 Package - COV NRCS Farmer-Clover 3.16.2023 Pay App #6 FINAL COV - NRCS Farmer-Clover On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Alderman voted to approve the following with Central Asphalt Company, Inc. for NRCS Farmer Street/Clover Lane Project: 1. Mayor execute Contract Amendment No. 1 - Final; 2. Accept Certificate of Substantial Completion; 3. Pay Application No. 6 - Final in the amount of $23,577.72; 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Monsour, Jr. returned to Board Meeting D. ID-23-0357 Authorize Mayor to execute Contract Amendment #2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Year 4 Repair Attachments: Vicksburg Change Order No. 2 signed by Suncoast On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract City of Vicksburg Page 4 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 Amendment #2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Year 4 Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0342 ADOPT RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF VICKSBURG, MISSISSIPPI DECLARING THE NECESSITY FOR THE SALE AND ISSUANCE, IN ONE OR MORE SERIES, OF A GENERAL OBLIGATION NOTE OF SAID CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) TO RAISE MONEY FOR THE PURPOSE OF ERECTING, REPAIRING, RECONSTRUCTING, REMODELING, ENLARGING AND/OR EQUIPPING CITY BUILDINGS AND RELATED FACILITIES INCLUDING BUT LIMiTED TO A MUNICIPAL ANIMAL SHELTER, ALL AS AUTHORIZED BY THE LAWS OF THE STATE OF MISSISSIPPI; PAYING THE COSTS OF ISSUANCE FOR THE NOTE; AUTHORIZING THE PUBLICATION OF A NOTICE OF NOTE SALE IN CONNECTION WITH SAID NOTE AND THE PREPARATION AND DISTRIBUTION OF MATERIALS RELATED TO THE SALE AND ISSUANCE OF SAID NOTE; AND FOR RELATED PURPOSES. Attachments: City of Vicksburg MS Short Term Note (2023) (236091) - Intent Resolution v4 (3.6.23)(67905261.4)104487 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF VICKSBURG, MISSISSIPPI DECLARING THE NECESSITY FOR THE SALE AND ISSUANCE, IN ONE OR MORE SERIES, OF A GENERAL OBLIGATION NOTE OF SAID CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) TO RAISE MONEY FOR THE PURPOSE OF ERECTING, REPAIRING, RECONSTRUCTING, REMODELING, ENLARGING AND/OR EQUIPPING CITY BUILDINGS AND RELATED FACILITIES INCLUDING BUT LIMiTED TO A MUNICIPAL ANIMAL SHELTER, ALL AS AUTHORIZED BY THE LAWS OF THE STATE OF MISSISSIPPI; PAYING THE COSTS OF ISSUANCE FOR THE NOTE; AUTHORIZING THE PUBLICATION OF A NOTICE OF NOTE SALE IN CONNECTION WITH SAID NOTE AND THE PREPARATION AND DISTRIBUTION OF MATERIALS RELATED TO THE SALE AND ISSUANCE OF SAID NOTE; AND FOR RELATED PURPOSES. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0344 Approve $1,500,000 City of Vicksburg, Mississippi Short Term General Obligation Note, Series 2023 Financing Schedule (Preliminary Timeline) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve $1,500,000 City of Vicksburg, Mississippi Short Term General Obligation Note, Series 2023 Financing Schedule (Preliminary Timeline). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0343 Authorize City Clerk to advertise Sealed Proposals for Notice of Note Sale for General Obligation Note, Series 2023 in the aggregate principal amount of not to exceed $1,500,000 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Proposals for Notice of Note Sale for General Obligation Note, Series 2023 in the aggregate principal amount of not to exceed $1,500,000. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0341 Authorize Mayor to execute Contract between City of Vicksburg, MS and Pyroman Fireworks 2, LLC for July 4th Fireworks in the amount of $54,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 5 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 Attachments: Vicksburg signed contract[106862].pdf On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract between City of Vicksburg, MS and Pyroman Fireworks 2, LLC for July 4th Fireworks in the amount of $54,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0350 Authorize Mayor to execute Contract for Grass Cutting Services with Al Sellers d/b/a Doc's Wholesale, Inc. Attachments: Contract Grass Cutting Sellers On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Grass Cutting Services with Al Sellers d/b/a Doc's Wholesale, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0355 Authorize Mayor to execute Fifth Addendum to Health Services Agreement between Vigilant Health Network, Inc. and the City of Vicksburg, Mississippi for the temporary relocation (March 27, 2023 to May 5, 2023) of the clinic to the old Inner City Youth Offices located in the Robert M. Walker Annex Building Attachments: VigilantHealthAddendum_Executed032223 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Fifth Addendum to Health Services Agreement between Vigilant Health Network, Inc. and the City of Vicksburg, Mississippi for the temporary relocation (March 27, 2023 to May 5, 2023) of the clinic to the old Inner City Youth Offices located in the Robert M. Walker Annex Building. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0358 Accept Proposal and Authorize Mayor to execute Agreement with Granicus for Freedom of Information Act (FOIA) Software Attachments: Granicus Proposal Granicus professional-services-agreement_US-master_versionmay-2022 Granicus subscription-agreement_us-master_versionmay-2022.pdf (002) Granicus flowdown-govqa_versionmay-2022 (002) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Proposal and Authorize Mayor to execute Agreement with Granicus for Freedom of Information Act (FOIA) Software. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0364 Authorize Mayor to execute Entergy Mississippi Leased Lighting Agreement for Fleur De Lis Drive Attachments: Quote - Vicksburg - Fleur De Lis Drive On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Entergy Mississippi Leased Lighting Agreement for Fleur De Lis Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was City of Vicksburg Page 6 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Alderman Mayfield, Sr. moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Ambulance Department (1); Pay Adjustment - Ambulance Department (1); Pay Adjustment - Fire Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave - Ambulance Department (1); Pay Adjustment - Ambulance Department (1); Pay Adjustment - Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Tasha W. Jordan - Deputy City Clerk, Anessia Martin-Steward - Human Resource Benefits Coordinator, Tiffany Pendleton – Chief of Staff Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0361 Extended Medical Leave - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Firefighter an additional thirty (30) days in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0362 Pay Adjustment - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter II from $11.11 per hour to Firefighter/Ambulance II at $11.99 per hour, effective March 22, 2023. Employee has been assigned to the rescue unit in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0363 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain I from $15.03 ($14.78 + .25) per hour to a Captain V at $16.33 ($16.08 + .25) per hour, effective March 22, 2023. Employee has met requirements for increase in Tier Pay System (includes 20 years of longevity pay of .25 cents) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0396 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr. seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 3, 2023, at the Vicksburg Convention Center located at 1600 Dr. Briggs Hopson Blvd. to take up and act upon any and all matters that may come before the Board. MAYOR City of Vicksburg Page 7 Printed on 5/1/2023 Board of Mayor and Aldermen Minutes - Final March 24, 2023 ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 5/1/2023

Agenda

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Meeting Agenda Board of Mayor and Aldermen Friday, March 24, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order 2. Roll Call 3. Board Comments: 4. Adopt Agenda Approval of Consent Agenda Items: A. ID-23-0345 Adopt Board Meeting Minutes for: 1. March 6, 2023 2. March 10, 2023 B. ID-23-0360 Approve the following Personnel Action Forms: 1. Resignation: a. Traffic Department (1) 2. New Hire: a. Recreation Department (1) C. ID-23-0346 Approve Application from Vicksburg Catholic School for Complimentary Use of the Ardis T. Williams, Sr. Auditorium on May 23, 2023 for Commencement Services Attachments: St. Al Complimentary Use Auditorium D. ID-23-0352 Approve request for sponsorship in the amount of $8,000.00 to the Miss Mississippi Corporation for the 2023 Miss Mississippi Outstanding Teen Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Miss Outstanding Teen Sponsorship E. ID-23-0351 Approve request for advertisement in the amount of $2,500.00 to Simply Dop3 Xperience (Jeremi Meekins) for the 7th Annual Back to School Drive pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Back to School Drive Sponsorship City of Vicksburg Page 1 Printed on 3/23/2023 Board of Mayor and Aldermen Meeting Agenda March 24, 2023 F. ID-23-0359 Authorize the approval of billing statement in the amount of $500.00 from WVBG-FM for COVID-19 Advancing Health Literacy Grant Project CHAMPIONS for the month of April 2023 in accordance to Mississippi Code Annotated 17-3-1 and 17-3-3. Attachments: Champions confirmation radio advertisement G. ID-23-0347 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport: a. Invoice #4263 in the amount of $3,382.34 for the month of February 2023 2. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $46,354.89 for the City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: February 28, 2023 and March 14, 2023 3. Neel-Schaffer for professional services: a. Invoice #1086138 in the amount of 2,050.00 for Vicksburg Animal Shelter 4. Stantec for professional services: a. Invoice #2055602 in the amount of $2,625.00 for Levee Street Pedestrian Railroad Crossing 5. Ben Brown d/b/a Brown's Home Repair: a. Invoice #103 in the amount of $14,400.00 for Vicksburg NAACP Housing Initiative Project - 2914 Oak Street Property Attachments: VTR Invoice 02.2023 911 Payment Invoice Neel Schaffer Animal Shelter Invoice Stantec Levee Street Railroad Crossing Invoice Brown's Home Repair H. ID-23-0356 Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas Account (pooled cash) reimbursing the City's General Fund Account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas Account (pooled cash) in the amount of $5,232.50 2. From American Rescue Plan Account to Water & Gas Account (pooled cash) in the amount of $57,815.55 3. From MS Infrastructure Fund Account to Water & Gas Account (pooled cash) in the amount of $579,743.13 4. From Riverfront Development Project Fund Account to Water & Gas Account (pooled cash) in the amount of $2,625.00 5. From Gen Obligation Bond Account to Water & Gas Account (pooled cash) in the amount of $2,050.00 City of Vicksburg Page 2 Printed on 3/23/2023 Board of Mayor and Aldermen Meeting Agenda March 24, 2023 I. ID-23-0338 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter 02.2023 Cadence Bank Letter 02.2023 J. ID-23-0339 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 02.2023 Privilege License Report 02.2023 Mayor & Treasure Report 2.2023 Tax Collection 02.2023 Delinquent Tax Collection 02.2023 K. ID-23-0348 Approve Claims Docket Routine Agenda: A. ID-23-0340 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Copy of Community Development Agenda 3.24.2023 Appearing Jeff Richardson B. ID-23-0353 Adopt Budget Amendments Appearing Doug Whittington C. ID-23-0324 Approve the following with Central Asphalt Company, Inc. for NRCS Farmer Street/Clover Lane Project: 1. Mayor execute Contract Amendment No. 1 - Final 2. Accept Certificate of Substantial Completion 3. Pay Application No. 6 - Final in the amount of $23,577.72 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Change Order #1 Package - COV NRCS Farmer-Clover 3.16.2023 Pay App #6 FINAL COV - NRCS Farmer-Clover City of Vicksburg Page 3 Printed on 3/23/2023 Board of Mayor and Aldermen Meeting Agenda March 24, 2023 D. ID-23-0357 Authorize Mayor to execute Contract Amendment #2 with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Year 4 Repair Attachments: Vicksburg Change Order No. 2 signed by Suncoast E. ID-23-0342 ADOPT RESOLUTION OF THE BOARD OF MAYOR AND ALDERMEN OF VICKSBURG, MISSISSIPPI DECLARING THE NECESSITY FOR THE SALE AND ISSUANCE, IN ONE OR MORE SERIES, OF A GENERAL OBLIGATION NOTE OF SAID CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) TO RAISE MONEY FOR THE PURPOSE OF ERECTING, REPAIRING, RECONSTRUCTING, REMODELING, ENLARGING AND/OR EQUIPPING CITY BUILDINGS AND RELATED FACILITIES INCLUDING BUT LIMiTED TO A MUNICIPAL ANIMAL SHELTER, ALL AS AUTHORIZED BY THE LAWS OF THE STATE OF MISSISSIPPI; PAYING THE COSTS OF ISSUANCE FOR THE NOTE; AUTHORIZING THE PUBLICATION OF A NOTICE OF NOTE SALE IN CONNECTION WITH SAID NOTE AND THE PREPARATION AND DISTRIBUTION OF MATERIALS RELATED TO THE SALE AND ISSUANCE OF SAID NOTE; AND FOR RELATED PURPOSES. Attachments: City of Vicksburg MS Short Term Note (2023) (236091) - Intent Resolution v4 (3.6.23)(67905261.4)104487 F. ID-23-0344 Approve $1,500,000 City of Vicksburg, Mississippi Short Term General Obligation Note, Series 2023 Financing Schedule (Preliminary Timeline) G. ID-23-0343 Authorize City Clerk to advertise Sealed Proposals for Notice of Note Sale for General Obligation Note, Series 2023 in the aggregate principal amount of not to exceed $1,500,000 H. ID-23-0341 Authorize Mayor to execute Contract between City of Vicksburg, MS and Pyroman Fireworks 2, LLC for July 4th Fireworks in the amount of $54,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg signed contract[106862].pdf I. ID-23-0350 Authorize Mayor to execute Contract for Grass Cutting Services with Al Sellers d/b/a Doc's Wholesale, Inc. Attachments: Contract Grass Cutting Sellers J. ID-23-0355 Authorize Mayor to execute Fifth Addendum to Health Services Agreement between Vigilant Health Network, Inc. and the City of Vicksburg, Mississippi for the temporary relocation (March 27, 2023 to May 5, 2023) of the clinic to the old Inner City Youth Offices located in the Robert M. Walker Annex Building Attachments: VigilantHealthAddendum_Executed032223 City of Vicksburg Page 4 Printed on 3/23/2023 Board of Mayor and Aldermen Meeting Agenda March 24, 2023 K. ID-23-0358 Accept Proposal and Authorize Mayor to execute Agreement with Granicus for Freedom of Information Act (FOIA) Software Attachments: Granicus Proposal Granicus professional-services-agreement_US-master_versionmay-2022 Granicus subscription-agreement_us-master_versionmay-2022.pdf (002) Granicus flowdown-govqa_versionmay-2022 (002) L. ID-23-0364 Authorize Mayor to execute Entergy Mississippi Leased Lighting Agreement for Fleur De Lis Drive Attachments: Quote - Vicksburg - Fleur De Lis Drive Executive Session: A. ID-23-0361 Extended Medical Leave - Ambulance Department (1) B. ID-23-0362 Pay Adjustment - Ambulance Department (1) C. ID-23-0363 Pay Adjustment - Fire Department (1) Adjournment Next Regular Meeting, 10:00 a.m., Monday, April 3, 2023 Vicksburg Convention Center 1600 Dr. Briggs Hopson Blvd. City of Vicksburg Page 5 Printed on 3/23/2023

Get email alerts for Vicksburg

A daily email when new agendas and minutes are posted.

Report an issue with this meeting