Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, April 10, 2023 10:00 AM Vicksburg Convention Center 1600 Dr. Briggs Hopson Blvd. 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda Item O. (ID-23-0429) Adopt Resolution Authorizing Vicksburg Fire Department to Provide Fire Response Crew, Engine and Support Vehicle for Rolling Fork, Mississippi and to Authorize Chief Derrick Stamps to Complete the Emergency Management Assistance Compact Mission Ready Package Item P. (ID-23-0430) Approve Request for Advertisement in the amount of $10,000.00 to the Vicksburg Convention Center for 2023 Arts and Music Festival pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. On motion of Mayor Flaggs, Jr. seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopted the Agenda, as amended. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0427 Approve the following Personnel Action Form: 1. Resignation: a. Ambulance Department (1) B. ID-23-0408 Approve request from Southern Cultural Heritage Foundation to close Crawford Street between Adams and Cherry Streets, and barricades from 5:00 p.m. until midnight on Saturday, June 17, 2023 for the 6th Annual Star Spangled Night Run in Vicksburg Attachments: 6th Annual Night Run C. ID-23-0418 Approve request from Ceola Parker for the 2000 block of Lake Street to be blocked off from 2:00 p.m. - 10:00 p.m. on April 29, 2023 for a birthday party Attachments: Request to Block Lake Street - Birthday Celebration D. ID-23-0420 Ratify approval of request from Vicksburg Pastors of Mission Mississippi for use of the Ardis T. Williams, Sr. Auditorium on Thursday, April 6, 2023 at 6:30 p.m. for a Joint Worship Service City of Vicksburg Page 1 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 Attachments: word of faith E. ID-23-0410 Approve Invoice #200-02-06 in the amount of $15,633.20 to EJES, Inc. for engineering services for Washington Street Project - Haining Road to Jackson Street Attachments: Invoice EJES F. ID-23-0417 Authorize issuance of requisition number 2305198 in the amount of $82,466.94 written to Utility Service Co., Inc. for the annual water tanks utility services for the Water Department Attachments: Requisition 2305198 G. ID-23-0419 Approve request for advertisement in the amount of $275.00 to Delta Business Journal for the Annual Vicksburg/Warren County Business Profile 2023 Edition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: 2023 Delta Magazine Annual Business Profile $275.00 Mayor Flaggs, Jr. stated that purchasing an advertisement from Delta Business Journal will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Delta Business Journal in the amount of $275.00 for the Annual Vicksburg/Warren County Business Profile 2023 Edition. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-23-0422 Approve the following for payment: 1. Allen & Hoshall for engineering services: a. Invoice #4032307 in the amount of $1,400.00 for Water Main Improvements - Summit Ridge Drive (Construction Phase) b. Invoice #4032308 in the amount of $2,730.00 for Water Main Improvements - Summit Ridge Drive (Inspection) c. Invoice #4032309 in the amount of $7,200.00 for CSAP Repairs Year 4 (Construction Phase) d. Invoice #4032310 in the amount of $6,123.00 for CSAP Repairs Year 4 (Inspection) 2. Red Oak Construction: a. Pay App #2 in the amount of $40,375.00 for Waterline Improvements - Summit Ridge Drive 3. Suncoast Infrastructure, Inc.: a. Pay App #7 in the amount of $330,716.06 for CSAP Year 4 Repairs Attachments: AH March 2023 Invoices Pay app 2 Summit Ridge Drive Pay App 7 CSAP Year 4 Repair I. ID-23-0407 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 317413-317700 for approval. Routine Agenda: A. ID-23-0380 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of April 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. City of Vicksburg Page 2 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 B. ID-23-0402 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of April 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-23-0414 Receive Sealed Proposals for: 1. Notice of Note Sale - $1,500,000 City of Vicksburg, Mississippi, General Obligation Note, Series 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Receive Sealed Proposals for: 1. Notice of Note Sale - $1,500,000 City of Vicksburg, Mississippi, General Obligation Note, Series 2023 CADENCE BANK, 820 South Street; Vicksburg, MS 39180 Interest rate of 4.69% DELTA BANK, 2150 S. Frontage Road; Vicksburg, MS 39180 Interest rate of 4.21% RIVER HILLS BANK, 1400 Highway 61 North; Vicksburg, MS 39183-3413 Interest rate of 4.81% TRUSTMARK NATIONAL BANK, P.O. Box 39; Vicksburg, MS 39181-0039 Interest rate of 4.53% On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the following bids and take under advisement. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0394 Discussion with Mary Pendleton regarding her home Attachments: Mary Pendleton Ms Pendleton did not attend the meeting E. ID-23-0415 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for April 10, 2023 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2416 Cherry Street, PPIN 017154; owned by Alexander Oneal - (Remove all accumulation of trash, debris, and rubbish from the entire property) 2. 1609 Crawford Street, PPIN 024090; owned by State of Mississippi (Mary J. Bee etal 2019 Tax Sale) - (Remove all accumulation of trash, debris, and rubbish from the entire property, remove dilapidated structure) 3. 1617 Crawford Street, PPIN 017840; owned by Viking Investments, LLC c/o Ray Liggons - (Remove all accumulation of trash, debris, and rubbish from the entire property, remove dilapidated structure) 4. 1315 Farmer Street, PPIN 017709; owned by Zabrina Allen - (Remove all accumulation of trash, debris, and rubbish from the entire property, remove all inoperable and unlicensed vehicles from the entire property) 5. 203 Linda Drive, PPIN 01024; owned by Robert J. & Carmen P. Villagomez - (Remove all inoperable and unlicensed vehicles from entire property, remove dilapidated structure) 6. 924 Meadow Street, PPIN 017242; owned by Len Jackson - (Remove all accumulation of trash and debris from the entire property, remove all inoperable and unlicensed vehicles) 7. 909 National Street, PPIN 005648; owned by Dipen Patel - (Remove all accumulation of trash and debris from the entire property, remove dilapidated burned building/structure) 8. 221 Willow Drive, PPIN 014499; owned by Albert & Abrah McDonald etal - City of Vicksburg Page 3 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 (Remove accumulation of trash and debris from the entire property, remove dilapidated building/structure) RE-ENTRIES 1. 1906 Skyfarm Avenue, PPIN 021055; owned by Cynthia L. Lewis - (Remove dilapidated building/structure) 2. 63 Kings Street, PPIN 023632; owned by Andrew Bell, Jr. Estate - (Remove dilapidated building/structure) On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 2416 Cherry Street, PPIN 017154; owned by Alexander Oneal - Complied 2. 1609 Crawford Street, PPIN 024090; owned by State of Mississippi (Mary J. Bee etal 2019 Tax Sale) - Not complied 3. 1617 Crawford Street, PPIN 017840; owned by Viking Investments, LLC c/o Ray Liggons - Not complied 4. 1315 Farmer Street, PPIN 017709; owned by Zabrina Allen - Complied 5. 203 Linda Drive, PPIN 01024; owned by Robert J. & Carmen P. Villagomez - Not complied 6. 924 Meadow Street, PPIN 017242; owned by Len Jackson - Complied 7. 909 National Street, PPIN 005648; owned by Dipen Patel - Requested 30-day extension 8. 221 Willow Drive, PPIN 014499; owned by Albert & Abrah McDonald etal - Not complied RE-ENTRIES 1. 1906 Skyfarm Avenue, PPIN 021055; owned by Cynthia L. Lewis - Not complied 2. 63 Kings Street, PPIN 023632; owned by Andrew Bell, Jr. Estate - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0413 Accept the Recommendation of Neel-Schaffer to reject bids received for Wheels on Hills Cycling Route Project and explore alternative ways to accomplish the goals of this project Attachments: Recommendation to Reject 2nd Bid - Wheels on Hills The Mayor and Board of Aldermen instructed Jeff Richardson, Director of Community Development, to send letter to Mississippi Department of Transportation (MDOT) G. ID-23-0409 Continue Amended Proclamation of a Local Emergency (Curfew for Minors) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to continue the Amended Proclamation of a Local Emergency (Curfew for Minors). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0416 Approve the following Free Port Warehouse Licenses for: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road) 2. Ergon Asphalt & Emulsions, Inc. (Hunt Refinery) Attachments: Freeport Warehouse License App Haining Road Freeport Warehouse License App Hunt Refinery On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Free Port Warehouse Licenses for: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road), 2. Ergon Asphalt & Emulsions, Inc. (Hunt Refinery). The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0423 Authorize Mayor to execute Fiscal Sustainability Plan Certification with regard to the Water Pollution Control Revolving Loan Fund Project (Sanitary Sewer System Rehabilitation #SRF-C280733-05) Attachments: PWFC94 Fiscal Sustainability Plan Certification On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Fiscal Sustainability Plan Certification with regard to the Water Pollution Control Revolving Loan Fund Project (Sanitary Sewer System Rehabilitation #SRF-C280733-05). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0426 Approve Pay App #3 in the amount of $418,553.88 from Central Asphalt for 2022 Street Paving Project - Group 1 Attachments: Pay Request #3 2022 Street Paving Group 1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay App #3 in the amount of $418,553.88 from Central Asphalt for 2022 Street Paving Project - Group 1. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0425 Adopt Amended Longevity Pay Policy Attachments: LONGEVITY PAY POLICY4.10 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Amended Longevity Pay Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0424 Adopt Resolution to Approve City Employee Wages Increases Effective April 5, 2023 Attachments: Resolution Empolyee Wage Increases On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Approve City Employee Wages Increases Effective April 5, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0411 Accept Petition from Tamika Robinson by and through Attorney J. Allen Derivaux to Close and Vacate a Portion of 17th Street in the City of Vicksburg, Mississippi Attachments: petition map map 2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Petition from Tamika Robinson by and through Attorney J. Allen Derivaux to Close and Vacate a Portion of 17th Street in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. N. ID-23-0412 ADOPT AN ORDINANCE CLOSING AND VACATING THAT CERTAIN PORTION OF 17TH STREET LOCATED IN THE CITY OF VICKSBURG, MISSISSIPPI Attachments: ORDINANCE NO On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating that Certain Portion of 17th Street Located in the City of Vicksburg, Mississippi. The motion City of Vicksburg Page 5 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. O. ID-23-0429 ADOPT RESOLUTION AUTHORIZING VICKSBURG FIRE DEPARTMENT TO PROVIDE FIRE RESPONSE CREW, ENGINE AND SUPPORT VEHICLE FOR ROLLING FORK AND TO AUTHORIZE CHIEF DERRICK STAMPS TO COMPLETE THE EMERGENCY MANAGEMENT ASSISTANCE COMPACT MISSION READY PACKAGE On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution Authorizing Vicksburg Fire Department to Provide Fire Response Crew, Engine and Support Vehicle For Rolling Fork and To Authorize Chief Derrick Stamps to Complete the Emergency Management Assistance Compact MIssion Ready Package. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Enactment No: RES 2016-352 P. ID-23-0430 Approve Request for Advertisement in the amount of $10,000.00 to the Vicksburg Convention Center for 2023 Arts and Music Festival Pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Request for Advertisement in the amount of $10,000.00 to the Vicksburg Convention Center for 2023 Arts and Music Festival Pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (10). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Police Department (10). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Tiffany Pendleton – Chief of Staff Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0428 Pay Adjustments - Police Department (10) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a Patrol Officer from $18.38 per hour to $18.18 ($18.38 - .20) per hour, effective April 5, 2023. Officer is no longer working evening shift; Patrol Officer from $16.52 per hour to $16.32 ($16.52 - .20) per hour, effective April 5, 2023. Officer is no longer working evening shift; Patrol Officer from $16.32 per hour to $16.62 ($16.32 + .30) per hour, effective April 5, 2023. Officer is assigned to night shift and is eligible for a .30 cent an hour differential shift pay; Patrol Officer from $21.61 per hour to $21.41 ($21.61 - .20) per hour, effective April 5, 2023. Officer is no longer working evening shift; Patrol Officer from $21.41 per hour to $21.71 +.30) per hour, effective April 5, 2023. Officer is assigned to night shift and is eligible for .30 cents City of Vicksburg Page 6 Printed on 4/26/2023 Board of Mayor and Aldermen Minutes - Final April 10, 2023 per hour differential shift pay; Patrol Officer from $17.04 per hour to $16.84 ($17.04 - .20) per hour, effective April 5, 2023. Officer is no longer working evening shift; Patrol Officer from $16.84 per hour to $17.14 ($16.84 + .30) per hour, effective April 5, 2023. Officer is assigned to night shift and eligible for additional .30 cents differential shift pay; Sergeant on Evening Shift from $22.48 per hour to $22.28 ($22.48 - .20) per hour, effective April 5, 2023. Sergeant is no longer working evening shift; Lieutenant Watch Commander Evening from $24.01 per hour to $23.81 ($24.01 - .20) per hour, effective April 5, 2023. Lieutenant is no longer working evening shift; Officer from $19.20 per hour to $19.00 ($19.20 - .20) per hour, effective April 5, 2023. Officer is no longer working evening shift in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0461 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 17, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/26/2023