Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, December 22, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of allegiance was led by Alderman Alex Monsour, Jr. 2. Roll Call Also present: Kim Nailor, City Attorney Deborah Nickson, Deputy City Clerk Brian Sessums, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda Add On motion of Mayor George Flaggs, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1620 Employee Anniversaries: 1. One (1) year of service: a. Kayla Farmer - Fire Department 2. Two (2) years of service: a. Destiny Flowers - Police Department Mayor Flaggs, Jr., congratulated Kayla Farmer-Fire Dept for one (1) year of service and Destiny Flowers-Police Dept for two (2) years of service.. The Mayor and Aldermen congratulated all employees for their dedicated years and service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour. Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the consent agenda items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1610 Adopt Board Meeting Minutes for: 1. December 8, 2023 B. ID-23-1621 Approve the following Personnel Action Form: 1. New Hire: a. Police Department (1) City of Vicksburg Page 1 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 C. ID-23-1600 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account: a. $531,118.47 - City's 1/2 share of costs for the State ARPA MCWI - Round 2 - Water Treatment Plant Improvement Project D. ID-23-1608 Approve request for permission from the Purchasing Director to declare two (2) Trimble GPS (CID numbers 037738, 037739) as surplus property and traded in on two (2) Trimble GPS machines with a trade in value of $3,000.00 Attachments: Surplus Property E. ID-23-1612 Authorize issuance of the following requisitions: 1. Number 2402121, in the amount of 19,500.00 written to Municipal Emergency Services, Inc. for a Jaws of Life Machine for the Ambulance Department pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases 2. Number 2402179 in the amount of $12,635.00 written to Patriot Motorsports, Inc. for the purchase of a Scag Turf Tiger II Mower for ROW Department (State Contract No. 8200061332) Attachments: Requisition 2402121 Requisition 2402179 F. ID-23-1615 Approve the following for payment: 1. DSM Environmental Services, LLC: a. Invoice #23-328 in the amount of $1,200.00 for inspection of residential structure located at 1505 Lane Street 2. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $57,857.31 for City's Share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: November 30, 2023 and December 14, 2023 Attachments: DSM Environmental Services Invoice 911 Payment G. ID-23-1604 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter City of Vicksburg Page 2 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 H. ID-23-1605 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure (October 2023) 4. Tax Collection (October 2023 and November 2023) 5. Delinquent Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 11.2023 Privilege License 11.2023 Mayor & Treasure 10.2023 Tax Collection 10.2023 Delinquent Tax Collection I. ID-23-1606 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2516-2524, 323254-323550, 323238-323253 for approval. Routine Agenda: A. ID-23-1601 Approve renewal of policies with Cadence Insurance (Property/Equipment/Auto Physical Damage) Appearing Frank Bordeaux On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve renewal of policies with Cadence Insurance for Property, Equipment and Auto Physical Damage. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1609 Discussion with Perry Huell regarding property located at 1333 East Avenue, PPIN #17440 Attachments: Huell Letter Take under advisement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to take under advisement, the discussion with Perry Huell regarding property located at 1333 East Ave. PPIN 17440. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 C. ID-23-1603 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for December 22 2023 Appearing Jeff Richardson Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 800 Patton St, PPIN 015676; owned by Felicia Darden & Ledora Saints-Cut/Clean/Weeds, Remove trash and debris, Remove dilapidated structure and accessory structures. On motion of Mayor George Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: 1. 800 Patton St., PPIN 015676; owned by Felicia S & Ledora S. Darden- Not Complied-Request 30 day extension. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1614 Authorize Mayor to execute Warren County Permit Application to extend sewer services to Standard Hill Road which is located outside City limits Attachments: WC Utility Permit for Standard Hill Rd. Sewer Extension Warren County Permit No. 23-165 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize Mayor to execute Warren County permit application to extend sewer services to Standard Hill Rd., which is located outside of the city limits. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1602 Authorize Mayor to execute Contract with Erin Norwood (en8 Design), for graphic design services for the Kuhn Memorial Civil Rights Park Trail Markers Attachments: en8_COV-Civil Rights Park Markers_estimate On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute a contract with Erin Norwood (en8 Design), for graphic design services for the Kuhn Memorial Civil Rights Park Trail Markers. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 F. ID-23-1611 Authorize Mayor to execute Memorandum of Understanding with the following to develop and implement COVID-19 Health Literacy Project Workshops: 1. Drive to Thrive Mentoring Program in the amount of $5,000.00 2. Mountain of Faith Ministries in the amount of $5,000.00 Attachments: December MOU Appearing Kristen Harris On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize mayor to execute memorandum of understanding with the following to develop and implement COVID-19 Health Literacy project workshops: 1. Drive to Thrive mentoring program in the amount of $5,000.00 2. Mountain of Faith Ministries in the amount of $5,000.00 This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1613 Authorize Mayor to execute First Amendment to the Agreement with Stephen McMillin Attachments: McMillin Amendment to Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize mayor to execute first amendment to the agreement with Stephen McMillin. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1616 Authorize Mayor to execute Change Order #4 with Fordice Construction Company for New Vicksburg Animal Shelter: 1. Install 2x4 lay in light fixture at the Customer Service area 2. Change the planned/scheduled circuit for the dishwasher from a 20 amp circuit to a 30 or 40 amp 240v circuit Attachments: CO #4 Animal Shelter Appearing Jeff Richardson On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize mayor to execute Change Order #4 with Fordice Construction Company for new Vicksburg animal shelter: 1. Install 2X4 lay in light fixture at the customer service area. 2. Change the planned/scheduled circuit for the dishwasher from a 20 amp circuit to a 30 or 40 amp 240v circuit. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-1617 Authorize Mayor to execute First Amendment to the Contract for Services with Elizabeth Michelle Thomas Attachments: Thomas Contract Amendment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize mayor to execute first amendment to the contract for services with Elizabeth Michelle Thomas. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 J. ID-23-1627 Authorize Mayor to execute First Amendment to the Contract for Grass Cutting Services with Reginald Johnson d/b/a RJ's Handyman Service Attachments: Johnson Amended Contract Grass Cutting On motion Alderman Mayfiield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize Mayor to execute First amendment to the Contract for Grass Cutting Services with Reginald Johnson d/b/a RJ's Handyman Service. The motion was unanimously adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-1628 Authorize Mayor to execute Lease Agreement with Patricia Kinnard for property located on Ford Road to be used solely for a community garden Attachments: Lease Agreement Kinnard On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize mayor to execute lease agreement with Patricia Kinnard for properly located on Ford Rd. to be used solely for a community garden. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-1629 Authorize Mayor to execute Agreement with Constance Lenoir to extend certain utility services to property located at 1195 Standard Hill Road Attachments: Agreement Lenoir On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize mayor to execute agreement with Constance Lenoir to extend certain utility services to property, located at 1195 Standard Hill rd. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go in executive session. The motion was seconded by Alderman Mayfiled, Sr. voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Fire Dept(1), Pay Adjustment-Police Dept. (1), Suspension-Fire Dept. (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr. Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announce they would go into executive session to discuss Personnel Action Forms for: Longevity Pay-Fire Dept. (1); Pay Adjustment-Police Dept. (1); Suspension-Fire Dept. (1) The Mayor and Aldermen are now in Executive Session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor-City Attorney, Deborah Nickson-Deputy City Clerk, Kelsey Hicks-HR Assistant/Safety, Charlie Hill-Deputy Chief of Police and Brian Sessums-Deputy Clerk. A. ID-23-1622 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Longevity Pay of a firefighter from 11.85 per hour to 11.95 (11.85 + .10) per hour for one year of service in the Fire Dept., effective December 28, 2023. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 2/7/2024 Board of Mayor and Aldermen Minutes - Final December 22, 2023 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1623 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve a pay adjustment for an employee at the Vicksburg Police Dept. from 18.12 per hour to 18.32 (18.12 + .20) per hour. The Police Officer is eligible for additional $.20 for (2) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1624 Suspension - Fire Department (1) Appearing-Deputy Chief-Trey Martin & Cpt. Tavares Hatchett On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the suspension of an employee at the Fire Dept. due to insubordination for failure to obey directive to check ambulance. Violation of Vicksburg Fire Dept. standard operating guideline 12.2.2. This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1619 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to come out of executive session and approve all items taken up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, January 2, 2024 to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 2/7/2024