Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, August 19, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-0960 Employee Anniversaries: 1. One (1) year of service: a. Tiffany Lawrence - Ambulance Department 2. Two (2) years of service: a. Kimberly Theus - Police Department 3. Three (3) years of service: a. Steven Ragan - Police Department 4. Seven (7) years of service: a. Rosalyn Davis - Fire Department Mayor Flaggs, Jr., congratulated Tiffany Lawrence for one (1) year of service in the Ambulance Department; Kimberly Theus with two (2) years of service and Steven Ragan with three (3) years of service in the Police Department; Rosalyn Davis with seven (7) years of service in the Fire Department. The Mayor and Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0961 Approve the following Personnel Action Forms: 1. New Hire: a. Administration (1) b. Purchasing Department (1) c. Parks & Recreation (1) City of Vicksburg Page 1 Printed on 9/10/2024 Board of Mayor and Aldermen Minutes - Final August 19, 2024 2. Resignation: a. Police Department (1) b. Right of Way Department (1) B. ID-24-0952 Approve Additions to Employee Driving List: 1. Robert Bass - Administration 2. Alfred Webb, Jr. - Purchasing Department C. ID-24-0938 Receive Vicksburg Police Department Crime Statistic Report for: 1. July 2024 Attachments: Crime Stats Report 7.2024 D. ID-24-0939 Approve Water and Gas Administration Report Attachments: W&G Report E. ID-24-0950 Declare Monday, September 2, 2024 a City holiday in observance of Labor Day pursuant to Section 3-3-7(1) of the Mississippi Code of 1972 Annotated Attachments: Holiday F. ID-24-0940 Approve request from Mike Foley on behalf of Fastpitch America Softball Association partnering with The Child and Parent Center of Warren County (CAP Center) for use of four (4) ball fields and concession stand and one (1) Betty Hearn ball field at Halls Ferry Park to hold a "Strike Out Child Abuse" Tournament on September 14 and 15, 2024 at no cost Attachments: Foley Use of Fields G. ID-24-0943 Approve request from Donna Gray to reserve shuttle bus on September 11-13, 2024 Attachments: Destination Downtown 0911 0913 2024 H. ID-24-0942 Approve request from Mayor George Flaggs to reserve shuttle bus on October 24, 2024 Attachments: Motor Coach Reservation COV 1024 I. ID-24-0959 Approve the following request from Donna Williams on behalf of Tyner-Ford Post 213 for The American Legion Legacy Motorcycle Riders: 1. Police escort on August 21, 2024, from the Mississippi River Bridge to the Outlet Mall and from the Outlet Mall to the highway (I-20) 2. Greetings from the City of Vicksburg Attachments: American Legion Post 213 Request August 21 2024 J. ID-24-0970 Authorize issuance of requisition number 2408246, in the amount of $34,360.00 written to Core & Main, LP for four (4) 8" water meters pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2408246 K. ID-24-0954 Approve the following for payment: 1. Neel-Schaffer for professional services: a. Invoice #1099470 in the amount of $1,075.00 for General Services - On site inspection of proposed NRCS site on Halls Ferry Road at Melrose b. Invoice #1099471 in the amount of $18,801.05 for NRCS Sports Complex c. Invoice #1099472 in the amount of $6,305.88 for NRCS City of Vicksburg Page 2 Printed on 9/10/2024 Board of Mayor and Aldermen Minutes - Final August 19, 2024 Patricia/Iowa/Evergreen Sites Attachments: Invoices Neel Schaffer Routine Agenda: A. ID-24-0951 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Budget Amendments for August 19, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0953 Approve request from Chief Penny Jones to reimburse Kevin Moore for funds paid in the amount of $250.00 to A to Z Towing Attachments: Moore Refund of Tow Fees On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve request from Chief Penny Jones to reimburse Kevin Moore for funds paid in the amount of $250.00 to A to Z Towing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0971 Accept the Recommendation of RCH Company to award the bid for Ash Meadows Subdivision, Phase 2 - Infrastructure Construction that includes the Water Distribution, Sewer Collection, and the Stormwater Drainage System to Russ Builders, LLC in the amount of $597,000.00 Attachments: Recommendation Award Ash Meadows Subdivision On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Recommendation of RCH Company to award the bid for Ash Meadows Subdivision, Phase 2 - Infrastructure Construction that includes the Water Distribution, Sewer Collection, and the Stormwater Drainage System to Russ Builders, LLC in the amount of $597,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0955 Adopt Resolution To Enter Into Interlocal Agreement with Warren County Board of Supervisors for the Centralized Assessment and Collection of Personal and Real Property Taxes Attachments: Resolution Assessment Collection of Taxes On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt a Resolution To Enter Into Interlocal Agreement with Warren County Board of Supervisors for the Centralized Assessment and Collection of Personal and Real Property Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0956 Authorize Mayor to Execute Interlocal Government Agreement for the Assessment and Collection of Taxes of Real and Personal Property Taxes Attachments: Interlocal Agreement Assessment Collection of Taxes On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to Execute Interlocal Government Agreement for the Assessment and Collection of Taxes of Real and Personal Property Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0957 Adopt Resolution Relating To The Sale Of Property Sold For NonPayment Of Taxes And The Redemption Of Property Sold for NonPayment of Taxes Attachments: Resolution Nonpayment of Taxes On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt a Resolution Relating To The Sale Of Property Sold For NonPayment Of Taxes And The Redemption Of Property Sold for City of Vicksburg Page 3 Printed on 9/10/2024 Board of Mayor and Aldermen Minutes - Final August 19, 2024 NonPayment of Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0958 Authorize Mayor to Execute Interlocal Agreement Relating To The Sale Of Property For Non Payment Of Taxes And The Redemption Of Property Sold For NonPayment Of Taxes Attachments: Interlocal Agreement Nonpayment of Taxes On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to Execute Interlocal Agreement Relating To The Sale Of Property For Non Payment Of Taxes And The Redemption Of Property Sold For NonPayment Of Taxes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-0949 Authorize Mayor to execute Contract with Central Asphalt Company, Inc. for NRCS Erosion Control Project - Iowa Boulevard Stabilization (2 Sites) in the amount of $305,814.00 Attachments: Contract Iowa Blvd 2 Sites On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Contract with Central Asphalt Company, Inc. for NRCS Erosion Control Project - Iowa Boulevard Stabilization (2 Sites) in the amount of $305,814.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay-Fire Department (1); Longevity Pay- Ambulance Department (1); Longevity Pay-Police Department (1); Pay Adjustment-VTV (1); Pay Adjustment-Police Department (1); Termination-Inspection Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay-Fire Department (1); Longevity Pay- Ambulance Department (1); Longevity Pay-Police Department (1); Pay Adjustment-VTV (1); Pay Adjustment-Police Department (1); Termination-Inspection Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety - Elizabeth Michelle Thomas - Constituent Services Representative, Penny Jones - Chief of Police, Charlie Hill - Deputy Chief of Police, Anessia Steward-Martin - Human Resources Benefits Coordinator A. ID-24-0962 Longevity Pay - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Firefighter at $14.39 per hour to $14.49 ($14.23+.06+.10+.10) per hour, effective August 22, 2024. Employee is entitled to an additional .10 cents per hour increase for seven (7) years of service in the Fire Department. The motion was adopted unanimously by the City of Vicksburg Page 4 Printed on 9/10/2024 Board of Mayor and Aldermen Minutes - Final August 19, 2024 following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0963 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Emergency Medical Technician from $12.02 per hour to $12.12 ($12.02+.10) per hour, effective August 23, 2024. Employee is entitled to an additional .10 cents per hour increase for one (1) year of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0964 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Booking Officer at $11.22 per hour to $11.42 ($11.22+.20) per hour, effective August 24, 2024. Employee is entitled to an additional .20 cents per hour increase for two (2) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0965 Pay Adjustment - VTV (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Videographer from $12.50 per hour to $14.20 ($12.50+.20+ 1.50) per hour, effective August 21, 2024. This action is align the employees salary with current standards in the Vicksburg Television Network Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0966 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Field Training Officer from $21.83 per hour to $22.03 ($21.83+.20) per hour, effective August 25, 2024. Employee is entitled to an additional .20 cents per hour increase for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0967 Termination - Inspection Department (1) This item was Taken Under Advisement. G. ID-24-1005 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, August 23, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 9/10/2024 Board of Mayor and Aldermen Minutes - Final August 19, 2024 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/10/2024