Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE September 19th, 4:00 pm DPW Building, 801 Ela Ave 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 08.15.22 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussion on rental fees for Village facilities; consider an appropriate motion for action. 2. Discussion on volunteer groups for park cleanup; consider an appropriate motion for action. 3. Discussion on bicycles, skateboards and other personal electric means of transportation on Village sidewalks; consider an appropriate motion for action. 4. Discussion on work order from Baxter & Woodman on creation of Lead and Copper Compliance plan; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-534-7912, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 5 p.m. weekdays). Posted: 0916/2022; 6:30 p.m.  2 1 VILLAGE OF WATERFORD 2 Public Works & Utilities Committee Meeting Minutes 3 Held at the DPW building 4 August 15th, 2022 5 6 Meeting was called to order by Chair Koeller at 4:00pm. 7 Present: Don Houston, Fred Koeller, Carl Oberhart 8 Excused: Pat Goldammer, Kim Migazzi 9 Others present: Mike Sponholtz, Rick Huening, Zeke Jackson, Kathy Lindbloom, Judy Gambrel, Gary 10 Tilleros, Bob Gariepy 11 12 Minutes: Motion by Houston to approve the 06.20.2022 minutes. Second by Oberhardt. All aye. Motion 13 carried. 14 15 Events: Motion by Houston to approve the WUHS Homecoming Parade and Lion’s Tractorcade and 16 Chicken BBQ. Second by Oberhardt. All aye. Motion carried. 17 18 New Business: 19 1- Old Settler’s Cemetery: Judy Gambrel, Gary Tilleros, and Bob Gariepy gave a presentation and 20 updates on the improvements being made at the Old Settler’s Cemetery. Motion by Houston for DPW 21 to order a survey of the cemetery. Second by Koeller. All aye. Motion carried. 22 23 2- Rental Fees: Motion by Houston to table until the September meeting. Second by Oberhardt. All aye. 24 Motion carried. 25 26 3- VFW: Motion by Oberhardt to add the FRW auxiliary to the list of nonprofits for using the Seidel 27 building. Second by Houston. All aye. Motion carried. 28 29 4- Sponsorship: Motion by Koeller to develop criteria for sponsorships in Ten Club Park. Second by 30 Oberhardt. All aye. Motion carried. 31 32 5- Hydrants: Motion to not allow the public use of fire hydrants for watering landscape by Koeller. 33 Second by Oberhardt. All aye. Motion carried. 34 35 6- Cub Scouts: Motion by Houston to allow DPW to use staff discretion to approve installments by 36 local Cub Scout groups on a one by one case. Second by Koeller. All aye. Motion carried. 37 38 Motion by Oberhart to adjourn at 5:30 pm. Second by Houston. All aye. Motion carried. 39 40 Respectfully submitted by, 41 Colleen Schauer, PIO  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: September 2022 Public works:  Crew worked with Mike to build new dumpster pad at Whitford Park  Fixed washout areas on Buena Park Rd. with hot asphalt  Crew has started painting cross walks  Crews trimmed street trees around Village  Dirt, concrete, asphalt piles outside of shop have been hauled away  Milwaukee St 90% finished  Jon mowed walking paths on unsold lots at Mercury site Utilities:  Lift station 5 pump lost prime started building new base for new pump to be installed  All annual water sample have be taken for the year  PFAS-Systems serving less than 10,000 people – Sample beginning May 2023  Fall hydrant flushing will be starting shortly  Some of the larger meters for the AMI project are starting to be delivered Rick Huening Public Works/Utilities Supervisor Name: i:\1. 2017 agendas\board\2017_04\02a br 2017 bridenhagen.docx Created: 4/13/2017 4:46 PM Printed: 4/14/2017 2:38 PM Author: Robert Kufrin Last Saved By: Zeke Jackson Revision: 2  4 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: September 19 2022 Facilities -Ongoing general maintenance, cleaning and repairs of the Library, Village hall, DPW, Parks facilities and other various facilities projects. Managing various contractors performing PM on the HVAC, controls, and fire protection systems. -Gathering design ideas and bids to present to the library board for a much needed HVAC upgrade. -Started the KERI system security upgrade project. About Half done. -Design and planning work for improvements to the Whitford Pavilion. - Parks -Our DPW poured a pad to move the dumpsters at Whitford to a more convenient location for the building rentals and to accommodate the upcoming repavement project. Also pouring a concrete slab in front of the Whitford bathrooms. -Ongoing maintenance, mowing, weeding, spraying, watering and mulching of all village properties -Supporting volunteer work at the Old Settlers Cemetery as needed Some of the grave markers are being moved to the DPW yard for cleaning and temporary storage by the volunteers. The Volunteers have completed making 70 concrete grave markers with our support at the DPW building. I have secured a bid for survey work to the site as directed. -Starting work on the 2023 Urban forestry grant process. Considering a Village wide Street tree inventory as recommended by the DNR for the grant. The Grant will fund about half of the cost and having a tree inventory will help us qualify for future grant money. -In the planning stages for the rink set up process, as well as Halloween and Christmas events in the village. Facilities and parks supervisor.  5 VILLAGE OF WATERFORD Engineer’s Report September 15, 2022 MSIS Project – East Main Street Reconstruction – Project 212339.40  We assisted in the filing of an application to the State on January 5, 2022 for a potential 60 percent funding of the paving and drainage work associated with the reconstruction of E. Main Street between Milwaukee Street and STH 36.  The Village was awarded $422,837.87 from WisDOT LRIP funding toward the pavement cost.  The DOT requires a signed State & Municipal Agreement and Village referendum before proceeding.  The DPW is currently evaluating the condition of the utilities. The mainline sewer was televised; the laterals need to be televised. Based on the date stamped on the fire hydrants, the water main is from the early ‘80’s. Many of the valves will need replacement if the water main remains. We will assist the DPW as needed. Cornerstone Crossing Multi-Family Development – Project No. 220511  The development by PRE/3, LLC. includes four multi-family buildings on 5.01 acres located on Cornerstone Crossing.  We plan to assist with the construction observation of the public improvements. Mercury Business Park Storage – Project No. 220549  The development by Dave Chavez includes two storage buildings on 1.30 acres located on Gravity Court.  We plan to assist with the construction observation of the public water main. Page 1 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\09-2022\09-15-22.docx  6 VILLAGE OF WATERFORD Engineer’s Report September 15, 2022 2022 LRIP Project - N. Milwaukee Street Resurfacing – Project 210605.90/.40  This project involves the resurfacing of N. Milwaukee Street between E. Main Street and the north Village limits.  The Village was awarded $22,837.87 from WisDOT LRIP funding to be used for the N. Milwaukee St. resurfacing project.  The majority of the project is complete with some restoration remaining. Page 2 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\09-2022\09-15-22.docx  7 VILLAGE OF WATERFORD Engineer’s Report September 15, 2022 Lofts II Review – Project No. 220823  The development includes a bank and apartments on 0.91 acres located at the corner of Milwaukee Street and Main Street.  The project is currently under construction. Mohr and Ela Drainage – Project No. 221196  There is an issue with drainage from the fire department pond flowing to the property to the south.  A regrading plan and easement exhibits have been submitted to the Village.  We recommend adding a culvert at Ela to prevent water backing up to the north. Danielson St. & Augusta Paving / Whitford Park Paving – Project No. 221301  The Village has requested that Danielson St and Augusta be resurfaced this year.  Danielson St., Augusta, and Whitford Park are being bid together in separate sections with the possibility to choose which section is built as part of the contract.  The bid by Stark Pavement Corp ($674,320.15) was approved by the Village on 9/12.  Stark is currently getting their contract documents and schedule finalized. Extraterritorial Map – Project No. 221436  A draft Extraterritorial Jurisdiction (ETJ) map between the Village of Waterford and the Village of Rochester has been created for discussions between the municipalities. Page 3 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\09-2022\09-15-22.docx  8 VILLAGE OF WATERFORD Engineer’s Report September 15, 2022 Neumann Homes Development – Project No. 221632  Neumann Homes is interested in developing the area north of Trailside Elementary on the east and west sides of N. Milwaukee.  We are working with the developer’s engineer to provide water and sewer service to the property. Page 4 of 4 P:\WATRF\General\Admin\Monthly Reports\2022\09-2022\09-15-22.docx 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23  24 Colleen Schauer <cschauer@waterfordwi.org> Fwd: Bicycles/Skateboards on Main St. 1 message Zeke Jackson <zjackson@waterfordwi.org> Wed, Sep 14, 2022 at 4:10 PM To: Colleen Schauer <cschauer@waterfordwi.org> Colleen, Please add this to the DPW agenda for our upcoming meeting. Thanks! ---------- Forwarded message --------- From: <wjeschke@waterfordpd.com> Date: Fri, Sep 9, 2022 at 2:49 PM Subject: Bicycles/Skateboards on Main St. To: Zeke Jackson <zjackson@waterfordwi.org>, Zeke Jackson <admin@waterfordwi.org> Cc: Don Houston <dhouston@waterfordwi.org> Administrator Jackson, While on patrol, I've observed multiple bicycles, skateboards riding up and down the downtown area of E. Main St, between S. 1st Street (Hwy 20) and 3rd St. My concern is that it's not just children, it appears more adults are choosing to ride on the sidewalk, instead of on the street. Regardless of the riders age, this is very dangerous for pedestrians/shoppers going in and out of shops or simply walking in this area. Skateboarders have been observed on main thoroughfares as well as performing "tricks" on Village and area school hand railings. Other municipalities address bicycles on the sidewalks and have ordinances regarding such activity. I'm not suggesting the Village ban bicycles and skateboards throughout the entire Village, but I am recommending the Village consider limiting where they can and cannot be utilized. If you need me to speak to any of these concerns, or need assistance drafting any ordinances, please let me know Thank you. Lieutenant William Jeschke #9067 Waterford Police Department 415 N. Milwaukee St. Waterford, WI 53185 Ph# (262) 534-2119 Fax# (262) 534-7789 This document is marked Law Enforcement Sensitive/For Official Use Only and may be disseminated, with proper attribution, to Law Enforcement, 25 DOD, or U.S. Intelligence Agencies. Further disclosure to unauthorized entities could jeopardize ongoing investigations, operations, and safety of agents/officers involved. This email shall not be released to the public. This email is only intended for the person(s) addressed to, and no other. If you received this in error please contact the author of this email and delete at once. -- At your service, I am, Zeke Jackson, Village Administrator Village of Waterford, WI | 123 N. River St. | Waterford, Wisconsin 53185 (262) 806-1750(cell) | (262) 534-3980(office) | zjackson@waterfordwi.org Follow us on Facebook @VillageofWaterford Open Meetings Disclaimer: The email above contains the thoughts, opinions, and commentary of the author alone. It is intended as a one-way transmission of a thought, idea, or information related to my role as a municipal official or issues within the municipality, but is not intended to serve as an invitation for reply, rebuttal, discussion, debate or responsive commentary. Please do not respond to this email, unless specifically requested to do so above, as it is the author's intention to utilize the informality and convenience of this electronic message while simultaneously avoiding any and all violations of the Wisconsin Open Meeting Law contained in Section 19.81 of the Wisconsin Statutes or elsewhere within Wisconsin law, as applicable to this municipality as described in 66 Op. Attorney General 237 (1977). Specifically, there is no intention on the part of the author to engage in or foster any governmental business as defined in State ex. rel. Newspapers v. Showers, 398 N.W.2d 154 (Wis.1987). You are specifically requested to refrain from forwarding or replying to all with regard to its contents, so as to avoid the possible walking quorum proscriptions, including those considered in State ex. rel. Lynch v. Conta 239 N.W.2d 313 (Wis. 1976). It is the author's motive and intent to comply with the overriding policy of the open meeting law - to ensure public access to information about governmental affairs.  26 VILLAGE OF WATERFORD, WISCONSIN LEAD AND COPPER COMPLIANCE ENGINEERING SERVICES WORK ORDER ENGINEERS’ PROJECT NO. 221594.30 Project Description: Assist the operations staff with changing lead and copper regulations associated with the water utility including setting up a layer in the Village GIS system that will allow the operators to inventory and determine compliance for each of their service lines. Engineering Services: Engineering services are as described in Exhibit B of the Village Engineering Services Agreement dated October 9, 2006. Engineer shall provide the services set forth in Attachment A hereto. Compensation: Compensation for the services to be provided under this Work Order will be in accordance with the Engineering Services Agreement dated October 9, 2006. The Owner shall pay the Engineer for the services performed a lump sum amount of $6,400, as estimated in Attachment B. Submitted by: Baxter & Woodman, Inc. Approved: Village of Waterford, Wisconsin By: ________________________________________ By: ___________________________________________ Douglas R. Snyder, P.E. Don Houston Title: Vice President Title: Village President Date: August 8, 2022 ___________________ Date: ___________________________________________ Attest: ___________________________________________ Rachel Ladewig, Clerk Additional Comments and Conditions: None.  27 Village of Waterford, Wisconsin Attachment A Lead and Copper Compliance Page 1 of 1 Engineering Services Work Order 221594.30 ____________________________________________________________________________________________________________ PROJECT DESCRIPTION Assist the operations staff with changing lead and copper regulations associated with the water utility including setting up a layer in the Village GIS system that will allow the operators to inventory and determine compliance for each of their service lines. SCOPE OF SERVICES Task 1 - Meet to discuss the project and divide responsibilities. Task 2 - Review Wisconsin Department of Natural Resources (WDNR) new Copper and Lead Rule and determine how this impacts Waterford. Task 3 - Discuss Lead & Copper Sampling Protocol with WDNR Area Engineer. Task 4 - Determine the specific tiers of sampling requirements that pertain to Waterford. Task 5 - Determine potential sequential sampling requirements. Task 6 - Determine requirements for copper and lead rule inventory material requirements as they relate to public side service lines, private side service lines, and household materials of construction. Task 7 - Provide a report to Waterford detailing the requirements for the new lead and copper rule and how these rules pertain to Waterford. Also include a Teams meeting to discuss report. GIS Work Task 1 - Create a layer in the GIS system for service line materials for each parcel with input parameters for the private side, public side, and for the household. The data field would initially be blank. The operations staff will complete the fields after conducting site visits. Task 2 - Create an additional layer in the GIS System so the operators can input “Complied”, “Does Not Comply”, or “Needs Follow up” for each parcel. Additionally, existing paper records will be scanned and included in the system.  28 Manpower Requirement and Fee Summary Attachment B Village of Waterford Plan Number: 221594.30 Plan Name: WATRF - Lead and Copper Compliance Planned Hrs Planned Labor Compensation Reimb Total Level 2 Level 3 Emp Work Code Bill Fee Allowance Compensation Overall Project Total 39.50 6,327.50 6,327.50 80.00 6,407.50 99 Contingency 0.00 0.00 0.00 OVRBUD Overbudget 0.00 0.00 0.00 WO120 39.50 6,327.50 6,327.50 80.00 Scott Hartay 20.00 3,500.00 Task 1 3.00 525.00 Task 2 2.00 350.00 Task 3 2.00 350.00 Task 4 2.00 350.00 Task 5 2.00 350.00 Task 6 2.00 350.00 Task 7 7.00 1,225.00 Dan Sattler 19.50 2,827.50 Task 1 15.00 2,175.00 Task 2 4.50 652.50 ZZWRTOF Accounting Use Only 0.00 0.00 0.00 Page 1 of 1