Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE October 16, 2023, 4:00 pm 801 Ela Avenue 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Min: 9-18-23 PW&U 6. Special Event Permits: 7. Reports: Streets Supervisor, Parks Supervisor, Engineer New Business 1. Discussion on formation of a Fox River Working Group in relation to water level management; consider an appropriate motion for action. 2. Recognition of Tanya Maney for her volunteer service with the Adopt-A-Planter Program, Clean-up of Riverbend Park and with the Waterford Beautification Group. No motion needed. 3. Review of Ice Rink Sponsorship Program; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to Zeke Jackson, Village Administrator at 262-806-1750 or at zjackson@waterfordwi.org. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Staff at 262-806-1750, or by writing to the Village Administrator at the Village Administration Building, 123 N. River St, Waterford WI, 53185 Copies of reports and other supporting documentation are available for review at the Village Administrator’s Office, Administration Building, 123 N. River St, Waterford WI 53185 during operating hours. (8 a.m. – 4 p.m. Monday - Thursday). Posted: 10/12/2023; 4:00 p.m.  2 VILLAGE OF WATERFORD Public Works & Utilities Committee Meeting Minutes Ten Club Park, 1st Street September 18, 2023 Meeting was called to order by Chair Koeller at 4:05 pm. Present: Fred Koeller, Pat Goldammer, Don Houston, Carl Oberhart Others present: Mike Sponholtz, Rick Huening, Zeke Jackson, Alysa Robbins, Adam Jaskie-Village Trustee Minutes: Motion by Houston to approve the 07-17-2023 minutes. Second by Goldammer. All aye. Motion carried. New Business: 1- Reviewed proposed Ten Club Park Project changes; Motion by Oberhart to accept the change order for $6,500 changing the play stream concrete from Mystic Fern to Aquamarine. Second by Koeller. All Aye. Motion carried. Motion by Oberhart to accept the change order for $12,040.56 for electrical changes. Second by Koeller. All Aye. Motion carried. Motion by Koeller to accept the change order for $24,725 adding excavation and concrete pads for playground equipment. Second by Oberhart. All Aye. Motion carried. Motion by Koeller to accept the change order for $17,260 for excavation and foundation for restroom/concession building. Second by Oberhart. All Aye. Motion carried. Motion by Oberhart to approve the proposed color changes. Second by Goldammer. All Aye. Motion carried. Motion by Oberhart to recommend purchase of new ice rink and coil system to Village board for 2023-24 season. Second by Houston. All Aye. Motion carried. Motion by Oberhart to approve the policy of no hockey on the new rink. Second by Koeller. All Aye. Motion carried. Motion by Goldammer to adjourn at 4: 45 p.m. Second by Houston. All aye. Motion carried. Respectfully submitted by, Alysa Robbins, Administrative Clerk  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY M EETING Facilities and parks update Meeting Date: October 2023 Facilities -Ongoing general maintenance, cleaning and repairs of the Library, Village hall, DPW, Parks facilities and other various facilities projects. Managing various contractors, performing PM on the HVAC, fire protection and alarm systems. -Working on remodeling projects at the Whitford park bathrooms, pavilion, Seidel building and ball field buildings. -2024 budget planning - Ongoing work on keeping up the aging HVAC and roof systems at the library. Parks -On going watering, weeding, mowing, mulching, garbage pick up, bathroom cleaning and general maintenance. -Daily inspections and project management at the 10 club park construction project. Electrical work in process, Play steam equipment was installed. Concrete work will continue soon. Landscape mostly complete. Playground equipment and concession stand on order. -Working on the playground equipment installation planning and purchasing for 10 club -Repaired the damaged playground surface at Whitford Park. -Preparing for season changes, working on Ice rink planning Facilities and Parks supervisor. Mike Sponholtz  4 Adopt a Planter What: Businesses, Organizations, Families, Individuals , schools etc would sign up to adopt one of the village planters located along Main Street and 1st Street Responsibility: Once a planter is adopted, it is agreed that they would be responsible for the plants, planting and caring of the planter throughout the growing season . ( Care : weeding, fertilizing, etc can be delegated, but the sponsor is responsible for the planter and making sure it stays healthy and cared for by themselves or delegated person- Watering will be done by the Village and Adopt a Planter committee) Any amendments to soil, ie fertilizers or additions to the planter, is the responsibility of the sponsor. There will be no reimbursements for any costs associated with the sponsorship/adoption of the planter. Care and upkeep is expected throughout the growing season. Changes may be made at discretion and cost to the sponsor/adopter Responsibility of Village: Initial preparation of planters: Proper drainage and markers for planters ( numbers, etc) and any movement necessary of planters When: Planting must be done by June 5 2023 Adopt A Planter is open to any business, organization, family, person, school or other entity that is located in, lives or works in the Waterford Community. Planters are adopted out on a first come, first serve basis  5 I agree to the terms and conditions set forth by the PW Adopt a Planter Committee. I understand that these planters are on municipal streets and that there can be no guarantee that damage will not occur. I agree that the village of Waterford or Adopt A Planter committee members of this initiative will not be held liable for any such damage that may occur once planting is done. I agree that the responsibility to provide the plants, supports, or any embellishments are mine and mine alone, and the Village of Waterford or Adopt a Planter committee members are not liable for or responsible for any reimbursement of any purchases made associated with this initiative. I accept responsibility for the planting and care of the planter and its contents I have agreed to adopt for the 2023 season. Failure to do so will cause a forfeiture of my adoption status and relinquish my rights to further care of planter and contents. I understand that the planter is owned by the Village of Waterford and any participation of said adoption is seasonal and must be contained within the parameters set forth I agree that no signs, advertising, and/or embellishments will be placed in the planter. A numbering plaque and plant supports will be the only non plant items allowed in planters I agree to limit the height of the plantings so that they do not interfere /obstruct the view of people who are driving at intersections I agree that seeds will not be planted, only already flowering, budding and/or foliaged plants I agree that any perennials planted in adopted planter will have no guarantee to stay in planter and after the 2023 growing season, may be asked to be removed I agree that pictures of planter can be used on social media and marketing platforms and no reimbursement will be made for doing so I agree that Adopt A Planter committee members are the first contact with any issues, but the Village of Waterford has final say in all issues that may arise, foreseen or unforeseen I agree that the planting will be finished no later than June 5th, 2023 Name of Person/Organization Adopting Planter: Contact person: Contact Number: Planter Number: I agree to the terms and conditions set forth by the PW Adopt a Planter Contest Committee Sign:______________________________________________________________________ Date: ______________________________________________________________________  6 Welcome and Congratulations in participating in Positively Waterford’s Second Annual Adopt a Planter Contest. Here are the details, as well as guidelines to help bring out the full potential of each planter. When designing a planter, you want to follow the Thriller, Filler, Spiller formula. You should pick a plant that has some height (making sure view from vehicles is not inhibited) and stand out feature to it as your thriller plant….your focal point. The filler namely consists of bulkier plants/textures that fills in and gives your eyes a rest in between focal points. The spiller is going to soften the edges and draws your eye downward. Take into consideration color, texture, height, width, and form. Planter is 30” across (inside) 36” across (outside) and is 24” deep ( will have 12-18 “ soil) It is recommended to include at least three different plants in your design Pruning and deadheading should be taken into consideration Do your plants require full sun, part sun, shade? Make sure your plants are appropriate choices for the location of your planter PW strongly recommends consulting with Country Greenhouse, Robran’s Greenhouse, Simon’s and/or Paul’s Petal Pushers for ideas and beautiful, healthy plant stock right here in our community. WUHS will also be having a sale of their plants No advertising, signs, decorative pieces may be included in the design. Numbering plaques with Names supplied by the Village of Waterford DPW and plant supports are the only non plant items allowed in the planted The goal is to have some fun while beautifying our community! Thank you for participating, and Happy Planting  7 Adopt a Planter/ Winter We would like the Winter Planters to be decorated on Nov 24th if possible in conjunction with our Community Decorating Day. If you cannot do this day, please note they must be done before Dec 2, which is the Christmas Parade and ideally by Nov 26. Christmas themed planters are highly encouraged through the holiday season. Evergreen branches with winter themes will remain throughout the winter ( branches, berries, pine cones etc) Christmas/ Holiday decorations must be removed by Jan 15, 2024…winter decorations will stay. Please note- Some decorations may freeze into the planters base and will not be able to be removed until it thaws, so keep that in mind when planning your winter planter for ease of removal. We are Positively Waterford, Explore Waterford, Waterford Wi Beautification and all admin, moderators and volunteers, along with the Village of Waterford and their employees are not responsible for any lost, stolen or damaged items. Please take this into consideration when designing and implementing your planter. If you are in need of evergreen branches, please contact me and I will see what I can get. Height and object obstruction parameters apply the same as for the Summer planters. The Village of Waterford reserves the right to remove or request changes in any planter that obstructs, inhibits vision to drivers and pedestrians, or that fail to meet criteria or community standards. You can contact Tanya Maney @ 262-698-0598 for any questions or concerns you may have I, ____________________________________ agree to Adopt a Planter for _____________ and I agree to the guidelines , dates and criteria set forth with adoption of the planter designated to me. Signature:___________________________________________________________________________ Date:______________________________Planter # _________________________________________  of Waterf 8 age Vill ord The Village of Waterford is excited to announce the upcoming IC E RIN K 2023-24 Ice Rink Season. As part of the expansion to Ten Club Park, the Presented by: Ice Rink will include a chiller allowing us to have the rink open for Community State Bank business from the beginning of December until the end of February*. As our most popular activity year round, the rink brings in hundreds of people from surrounding communities. We will be using this year to work out new programing and venture opportunities to make the 2024-25 season even better. Sponsorship funds are used to offset the expense of maintenance and will help with possible start up costs of future programing. The new park features and new rink allow us to provide additional sponsorship opportunities and more ways for your sponsorship to be displayed. Dasher Board Sponsorship Levels (level depends on location of sponsor board on rink) Platinum, Diamond, Gold & Silver Silver Sponsor Diamon opportunities include: Exterior North Facing (Parking Lot) d Sponso Exterior East Faci ng (1st S r treet) Sponsor sign in sponsorship area. Gold Sp A linked logo on the Rink’s page on the Village website. Interior o nsor Boards of Rink Social media recognition for the opening and end of season r ) campaigns, as well as, in season posts. p o nso ssio n m (C S on c e Your Facebook link will also be added to the post message. a t inuth Facing Recognition in Opening Day Announcement. Pl Sou r e rio Ext Other Sponsorship Levels Being a Skate or Skate Trainer Sponsor allows us the opportunity to purchase skates and/or trainers to rent. Skate Sponsor opportunities include: Skate Trainer Sponsor opportunities include: Logo / Name on group Sponsor banner. Logo / Name on group Sponsor banner. Logo / Name on the Rink’s page on our website. Logo / Name on the Rink’s page on our website. Social media recognition for the opening and end of season Social media recognition for the opening and end of campaigns, as well as, in season posts. season campaigns, as well as, in season posts. Your Facebook link will also be added to the post message. Your Facebook link will also be added to the post message. Recognition in Opening Day Announcement. Recognition in Opening Day Announcement. A Skate Rental Sponsor work with the Lions Club of Waterford for this sponsor level. You will be included on our recognition benefits. *Approximate time frame. Weather dependent on temperatures above 40 degrees. The Village does not guarantee the number of open days or number Pictures do not necessarily represent actual items being purchased. waterfordwi.gov/555/Village-Ice-Rink (262)534-1852  of Waterf Vilage l ord 9 IC E RIN K Presented by: Community State Bank Silver Sponsor Diamon Exterior North Facing (Parking Lot) d Sponso Exterior East Faci ng (1st St r reet) Gold Sp Interior o nsor Boards of Rink r ) nso Spo ion ess onc n um g ( C t i c in Pla r South F a erio Ext Vilage l of Waterf ord 10 IC E RIN K Presented by: Community State Bank Choose your Sponsorship Package: Platinum Sponsor Skate Sponsor Diamond Sponsor Skate Trainer Sponsor Gold Sponsor Skate Rental Sponsor For Information Only Silver Sponsor Contact Information: Company Name/Individual As it should appear on event materials Contact Name Mailing Address City, State, Zip Phone Number Email Board Details (if applicable): Company Name/Individual Line of text (max 37 characters including spaces) Other Details (if applicable): Please email a .jpg or .png file of your logo to arobbins@waterfordwi.gov. Website Address Facebook Link www.facebook.com/ Sponsorship Investment: Sponsorship is not confirmed until payment is received. Sponsorship Level $ Sponsorship Total $ NEW Supporter Please email invoice to: __________________________________ Sponsorship Level $ Continued Supporter Payment Enclosed New Sign $ Paying online at waterfordwi.gov Continued sponsor wanting new signage $150 Enter ICE RINK SPONSOR as Description Office Use: CA CK CC Other #_________ Paid $________________ Invoice # ______________________ Paid Date ________________ Receipt #_______________________ Return to: Alysa Robbins arobbins@waterfordwi.gov (262)534-1852 123 River Street, Waterford  11 VILLAGE OF WATERFORD Engineer’s Report September 11, 2023 Danielson St. & Augusta Paving / Whitford Park Paving – Project No. 221301  The bid by Stark Pavement Corp ($674,320.15) was approved by the Village on 9/12/22.  The project is complete.  Payment recommendation #2 has been forwarded to the Village.  Our final payment recommendation of the retainage ($32,793.59) and close out documents will be forwarded to the Village when received from the contractor. Final cost is $669,005.45. Tetzlaf “The Armory Self Storage” Review – Project No. 222115  We received plans for a self-storage facility north of Gravity Ct in the Mercury Development.  The public water main extension plans were reviewed, and the owner approval letter was provided to the developer for submittal to the DNR on 8/9/23 Neumann Homes Development – Project No. 221632  Neumann Homes is interested in developing the area north of Trailside Elementary on the east and west sides of N. Milwaukee.  Plan review comments were forwarded to the developer on 8/1/23.  We are currently working with the Developer’s engineer on the possibility of routing the development’s sanitary sewer down Milwaukee Street instead of Cornerstone Crossing. Space Squared Self Storage Review – Project No. 220614  We received plans for a self-storage facility at the corner of STH 83 and Park Dr.  Conditional approval recommendation was sent to the design engineer and the Village on 3/22/23. 7th Street (Foat) Multi-Family Review – Project No. 222587  We received plans for a two building multi-family project on 7 th Street.  The project was conditionally approved on 4/17/23. Site changes were made after the conditional approval.  Conditional approval of the revised plans was sent to the developer on 7/14/23.  The public water main extending from SH 36 has been installed but has not been tested. Spanky’s Tavern Review – Project No. 230062  A new Spanky’s Tavern is proposed in the Mercury Business Park.  Updated engineering plans including public water main plan & profile sheets, were received on 7/26/23.  An owner approval letter for the WDNR water main permit was provided to the developer. Page 1 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\09-2023\09-11-23.docx  12 VILLAGE OF WATERFORD Engineer’s Report September 11, 2023 Update Roadway Improvements – Project No. 230314  Provide budgetary costs to chip seal Ivy Glen Neighborhood roads and reconstruct Rivermoor roads and relay the water main.  Rivermoor budgetary cost = $1,233,000  Ivy Glen budgetary cost = $185,000 Page 2 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\09-2023\09-11-23.docx  13 VILLAGE OF WATERFORD Engineer’s Report September 11, 2023 Fairview Pavement Maintenance – Project No. 230098  The bid opening was on 7/13/23. Fahrner Asphalt Sealers was the low bidder.  The base bid portion of the project was awarded.  The project is completed with the exception of restoration behind the replaced curb & gutter. Pro-Health Clinic – Project No. 2325157  We received engineering plans for this project located at Gemini Lots 7 & 10 on 4/11/23.  Our conditional approval recommendation was forwarded to the Village and design engineer on 05/18/23. East Main Street Reconstruction – Project No. 2325354:  We have been working on the project scope and design fees to discuss with the Village. Page 3 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\09-2023\09-11-23.docx  14 VILLAGE OF WATERFORD Engineer’s Report September 11, 2023 Well 6 Planning – Project No. 180435  This project will replace the capacity of existing Well 1 and Well 3 and allow the Village to obtain more water from the existing central treatment facility on Cornerstone Crossing.  We plan to submit a new Intent to Apply with the Wisconsin Department of Natural Resources by September 30, 2023, request Authority to Construct from the Public Service Commission of Wisconsin, pass a reimbursement resolution for the project after September 30, 2023, and have the plans and specifications ready for submittal by June 30, 2024. Page 4 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\09-2023\09-11-23.docx  15 VILLAGE OF WATERFORD Engineer’s Report August 15, 2023 Danielson St. & Augusta Paving / Whitford Park Paving – Project No. 221301  The bid by Stark Pavement Corp ($674,320.15) was approved by the Village on 9/12/22.  Augusta and Whitford Park are complete.  Payment recommendation #2 has been forwarded to the Village.  Our final payment recommendation of the retainage ($32,793.59) and close out documents will be forwarded to the Village when received from the contractor. Final cost is $669,005.45. Tetzlaf “The Armory Self Storage” Review – Project No. 222115  We received plans for a self-storage facility north of Gravity Ct in the Mercury Development.  The public water main extension plans were reviewed, and the owner approval letter was provided to the developer for submittal to the DNR on 8/9/23 Neumann Homes Development – Project No. 221632  Neumann Homes is interested in developing the area north of Trailside Elementary on the east and west sides of N. Milwaukee.  Plan review comments were forwarded to the developer on 8/1/23. Space Squared Self Storage Review – Project No. 220614  We received plans for a self-storage facility at the corner of STH 83 and Park Dr.  Conditional approval recommendation was sent to the design engineer and the Village on 3/22/23. 7th Street (Foat) Multi-Family Review – Project No. 222587  We received plans for a two building multi-family project on 7 th Street.  The project was conditionally approved on 4/17/23. Site changes were made after the conditional approval.  Conditional approval of the revised plans was sent to the developer on 7/14/23. Spanky’s Tavern Review – Project No. 230062  A new Spanky’s Tavern is proposed in the Mercury Business Park.  Updated engineering plans including public water main plan & profile sheets, were received on 7/26/23.  An owner approval letter for the WDNR water main permit was provided to the developer. Page 1 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\08-2023\08-15-23.docx  16 VILLAGE OF WATERFORD Engineer’s Report August 15, 2023 Update Roadway Improvements – Project No. 230314  Provide budgetary costs to chip seal Ivy Glen Neighborhood roads and reconstruct Rivermoor roads and relay the water main.  Rivermoor budgetary cost = $1,233,000  Ivy Glen budgetary cost = $185,000 Page 2 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\08-2023\08-15-23.docx  17 VILLAGE OF WATERFORD Engineer’s Report August 15, 2023 Fairview Pavement Maintenance – Project No. 230098  The bid opening was on 7/13/23. Fahrner Asphalt Sealers was the low bidder.  The base bid portion of the project was awarded.  Curb & Gutter replacement and asphalt patching is being completed and then crack sealing to prepare for chip sealing. Saturn 5 Self Storage – Project No. 230648  We have reviewed the Saturn 5 Self Storage project at the east end of 6 th Street in the Mercury Subdivision.  The project was conditionally approved on 4/10/23. Pro-Health Clinic – Project No. 2325157  We received engineering plans for this project located at Gemini Lots 7 & 10 on 4/11/23.  Our conditional approval recommendation was forwarded to the Village and design engineer on 05/18/23. Page 3 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\08-2023\08-15-23.docx  18 VILLAGE OF WATERFORD Engineer’s Report August 15, 2023 East Main Street Reconstruction – Project No. 2325354:  We have been working on the project scope and design fees to discuss with the Village. Well 6 Planning – Project No. 180435  This project will replace the capacity of existing Well 1 and Well 3 and allow the Village to obtain more water from the existing central treatment facility on Cornerstone Crossing.  We recommend the Village simply submit a new Intent to Apply with the Wisconsin Department of Natural Resources by September 30, 2023, request Authority to Construct from the Public Service Commission of Wisconsin, pass a reimbursement resolution for the project after September 30, 2023, and have the plans and specifications ready for submittal by June 30, 2024. Page 4 of 4 P:\WATRF\General\Admin\Monthly Reports\2023\08-2023\08-15-23.docx  19 The Village of Waterford 2024 Condo Rates Per Month Per Year Foxview Condos – 10 Units – 420 Racine St. (1) 2-yard garbage 1x/week $100.31 x 12 $100.31 $1,203.67 (1) 2-yard recycle EOW $55.58 x 12 $55.58 $666.98 Foxwood Isle – 80 Units – 300 Foxwood Drive (1) 8-yard garbage 1x/week $235.67 x 12 $235.67 $2,828.03 (1) 6-yard garbage 1x/week $193.37 x 12 $193.37 $2,320.43 (2) 6-yard recycle EOW $207.87 x 12 $207.87 $2,494.48 Marina Cove – 34 Units – 240 Marina Court (3) 2-yard garbage 1x/week $300.93 x 12 $300.93 $3,611.12 (3) 2-yard recycle EOW $166.78 x 12 $166.78 $2,001.30 Prestwick – 25 Units – 921-925 Prestwick (2) 2-yard garbage 1x/week $200.61 x 12 $200.61 $2,407.33 (2) 2-yard recycle 1x/week $200.61 x 12 $200.61 $2,407.33 Partridge Run Condos – 16 Units – 217 South 7th Street (2) 2-yard garbage 1x/week $200.61 x 12 $200.61 $2,407.33 (1) 2-yard recycle 1x/week $100.31 x 12 $100.31 $1,203.67 2024 Totals $1,962.64 $23,551.68 P. 2 Prepared by Johns Disposal Service September 14, 2023  20 September 14, 2023 The Village of Waterford Attn: Rick Huening – Public Works 123 N. River St. Waterford, WI 53185 Re: 2024 Rates Dear Rick & Village Board, Collection in the Village has remained very steady so far in 2023 with few calls from residents. There has been some positive movement in recycling markets in September which gives some cause for optimism going into next year. We are requesting an 3.6% cost of living increase for next year as outlined in the tables below: RESIDENTIAL SERVICE 2023 2024 INCREASE RESI GARBAGE $10.15 $10.52 $0.37 RESI RECYCLE $5.13 $5.31 $0.18 BULK DROP-OFF Included Included n/a TOTAL $15.28 $15.83 $0.55 3.6% COMMERCIAL SERVICE 2023 2024 INCREASE COMMERCIAL GARBAGE $13.46 $13.94 $0.48 COMMERCIAL RECYCLE $6.74 $6.98 $0.24 TOTAL $20.20 $20.93 $0.73 3.6% Condo & Multi-family rates listed on page two. Please do not hesitate to reach out to me directly at 262-473-4700 ext. 224 if you have questions or would like to schedule a meeting. Sincerely,