Library Board

Waunakee Public Library Library Board Meeting Friday, October 18, 2019 7:45 AM Board Room, 201 N. Madison St. I. Call to order: Jean called the meeting to order at 7:50AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, Cindy Turner, and Erick Plumb. B. Absent: Erin Moran, Mike Ricker and Geoff Vine C. Guests: none III. Approval of consent agenda-: Annie moved, Kathy seconded, Passed. IV. Public comment: none V. Library Director’s Report: Erick reported on the increase in door count, new cards issued and impressive circulation statistics. The McWatty playground and a few building issues remain to be completed. The Friends of the Library Souper Bowl fundraiser netted $1,600 with 156 people served. The Board requested an organizational chart for the November meeting now that new hires, including Jeff Curwick’s team, have been added to the library staff. The full director’s report including youth service and adult service sections were also included in the Board packet. VI. Old Business A. Report on WLA attendance and presentations by Erick and Jean: Jean and Erick discussed their presentations. Emily Harkins and Courtney Cosgriff also attended a portion of the conference. B. Update on rental of Community Hall by large groups: Erick Plumb Reservations in the public rooms are up and providing income from outside organizations such as American Family Insurance. VII. New Business A. Review and take action on 2020 library operating budget: Erick Plumb Erick presented a zero based budgeting summary for the 2020 budget to be presented at the Village Board meeting on Monday, October 21st. The accounts do not reflect accurate 2020 personnel costs. It is expected that the Village will apply a 2% COLA increase. Heating, cooling and building operation costs in the new facility are uncertain. The 2021 budget will reflect the more accurate annual costs. Jumping ahead to the 2021 budget, Erick noted that Sunday hours and a 2nd adult services position are under discussion. B. Discuss year end appeal for Forever Fund: Erick Plumb & Jean Elvekrog  Erick and Jean recommended that any Forever Fund appeal be postponed until the Fall of 2020. C. Discuss publicity options for new library: No report/postponed. VIII. Adjourn: The meeting was adjourned at 8:30AM on a motion by Jean, second by Annie. Library Board Meeting: Friday, November 15, 2019 at 7:45 AM at WPL Board Room 201 No. Madison Street. Respectfully submitted, Cynthia S. Turner, Trustee and Secretary