Library Board

Waunakee Public Library Library Board Meeting Friday, July 16, 2021 7:45 AM Community Hall, Waunakee Public Library (201 N. Madison St.) I. Call to order: Cathy called the meeting to order at 7:47 AM II. Roll Call: A. Roll call: Present: Cathy Sheffield, Melissa Hill, Mike Ricker, Angie Ramos, Annie Ballweg, Kathy Grosskopf, Erin Moran and Erick Plumb. B. Guests: Emily Harkin III. Public Comment No public comment IV. Approval of the consent agenda Annie made a motion to approve the meeting minutes. Melissa seconded. passed. V. Director’s Report The Library is starting to feel like it did pre-pandemic. The Summer programs have returned, with high attendance. New hours started July 6. The evening hours are pretty quiet, but the change in the Saturday saw more customers in the morning than would have come in the 5:00 pm hour before. Also on July 6, the staff started using a mobile kiosk to assist patrons. The Library hosted another successful vaccine clinic. Thirty applications were received for the four new Customer Services Assistant positions. The new hires will start the first week in September. Angie is working on a “Beat the Heat”series of programming for teens and pre-teens with fun activites like water games, making ice cream and outdoor movies. Brittany and Molly hosted in-person outdoor storytimes and began the in- person Summer Reading Program. Cindy worked with the Aldo Leopold Center to host a program for exploring Six Mile Creek. Courtney currently has 18 businesses signed up for All Around Town in September, she is hoping to get two more. Courtney has been working on the bookings for Community Hall, was in charge of the spreadsheet for the new staff program and is assisting with the process of hiring the new Customer Service Assistants. VI. Old Business A. Discuss and determine course of action for updated Strategic Plan Goal #3 Cathy and Melissa presented Goal #3: Expand access to information and ideas. The Board liked what was presented and will hold off until all goals are presented to finalize the Strategic Plan. Goal #4 will be presented at the August meeting. B. Discuss staffing re-assessment and approve new position descriptions and pay grades effective August 1, 2021 Emily highlighted the changes that were made to the new position descriptions. The changes that were made were discussed at  the June meeting. Cathy made a motion to approve the changed job descriptions. Mike seconded. Passed. VII. New Business A. Elect Library Board officers for 2021-22 Cathy had been working closely with Jean and would like to hold the President position, Kathy G. expressed an interest in continuing as secretary for another term and Angie would like to be Vice President. Erin made a motion to approve Cathy as President, Angie as Vice President and Kathy G. as secretary. Annie seconded. Passed. B. Discuss and possibly take action on the 2021 Fee Table for Library Meeting Rooms We discussed that more information is needed. Will discuss at the August meeting. C. Discuss and approve updated Hotspot Policy Melissa made a motion to approve the Hotspot Policy as written. Cathy seconded. Passed. D. Library Director’s performance evaluation Cathy made a motion to go into closed session. Erin seconded. Passed. Roll call was taken. Pursuant to §19.85 (1)(c), Stats., to consider employment, promotion, compensation or performance evaluation data of any public employee over which the Board has jurisdiction or exercises responsibility Angie made a motion to return to open session. Mike seconded. Passed. Erin made a motion to approve the Library Director’s performance evaluation. Cathy seconded. Passed. VIII. Adjourn: The meeting was adjourned at 9:20 AM on a motion by Annie. Seconded by Erin. Passed. Library Board Meeting: Friday, August 20, 2021 at 7:45 AM in Community Hall 201 N. Madison Street Respectfully submitted, Kathy M. Grosskopf, Trustee and Secretary