Utility Commission

Waunakee Utilities Commission Meeting August 23, 2021 Members Present: Paul Endres Shirley Nelson Gary Herzberg John Roessler Chris Zellner Others Present: Tim Herlitzka Randy Dorn John McLain Gabe Altenbernd Bruce Beth (Forster Engineering) Eric Anthon (Forster Engineering) Excused: Steve Kraus Roxanne Johnson John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Shirley Nelson and seconded by Gary Herzberg to approve the minutes of the June 28, 2021 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Shirley Nelson to approve payment of the following bills: July Bills Presented in August Total Vendor Description $ 193.36 Ace Hardware Miscellaneous parts/supplies 586.41 Adams Publishing Group Low income ad & Waunakee graduation 254.70 AFLAC * Monthly premiums 5,200.00 Ageless Concrete, LLC Water lateral leaks 256.68 Allen, L.W., LLC Booster station maintenance 36.49 Auto Value Waunakee Truck maintenance 264.00 BoardmanClark Legal: WPL customer transfer 3,555.22 Border States Electric inventory 115.93 Bright, Neil * Refund 535.98 Cintas Corporation Uniforms 23,920.00 Core & Main AMI meters 502.00 Coverall North American, Inc. Cleaning service 1,128.19 Crescent Electric Street light maintenance 204.89 Christiansen, Cullen Refund 1,835.73 Delta Dental Monthly dental insurance premiums 3,137.50 Diggers Hotline Locating services 117.67 Dish Network * Monthly service 1,250.00 Dixon Engineering, Inc. T-Mobile/Frank H tower 26,926.68 EFTPS * 941 taxes 7,180.00 Empower Retirement * Deferred Compensation & Roth 1,999.89 Exxon Mobil * Gasoline for trucks 3,213.00 General Heating & Air Conditioning Air conditioner maintenance 10,943.50 GLS Utility, LLC Locating services 187.71 Grantin, Justin & Kelsey Refund 221.15 Hollman, Veronica Refunds 84.15 Insight FS Fuel for forklift 1,005.13 Itron, Inc. Meter reading equipment maintenance 155.54 Johnston, Glenn & Carla Refund 549,518.89 Madison Metro Sewerage Dist. 2nd Qtr. Serv. - Village $440,235.87, SPL $109,283.02 155.67 Meffert Oil Co. Gasoline for trucks 1  7,433.75 MEUW Safety program fees for 3rd Qtr. & chainsaw/tree trimming workshop registrations 341.26 MG & E Boosters, wells, service building & lift stations 2,460.00 Michels Power, Inc. Joint trench 72.00 Millennium URD maintenance 1,122.04 Minuteman Press July bill stuffer 721.38 NAPA Auto Parts Truck, well & lift station maintenance 288.60 Northern Lake Service, Inc. Water samples 1,100.00 North Shore Bank * Deferred Compensation 356.15 Office Depot Office supplies 87,900.63 Payroll* 7/2 & 7/16 109.26 Pearman, Thomas Refunds 111.00 Pepsi Soda for machine 171.64 Pierner, Jason Refund 245.35 Piggly Wiggly Office expenses 19,774.10 Quartz Health Benefit Plans Corp. Monthly health insurance premiums 9,427.66 Resco Electric inventory, metering, OH & URD maint. 95.76 Robertson, Cory Refund 776.32 Securian Financial Group * Life insurance premiums 4,409.87 SEERA c/o Wipfli, LLP June Focus on Energy program fees 126.00 Stafford Rosenbaum Legal: Lexington booster & Woodland Crest 2,509.60 State Bank of CP/Credit card payment * Lunch for candidate interviews, gasoline for trucks, forklift maintenance, tool boxes, a/c units & fans for office, shop/office supplies, AICPA membership renewal, hard hats, booster station maint., Zoom for meeting, batteries for server and metering 6,038.60 Strand Associates, Inc. Lexington Booster project & Frank H Tower painting 650.39 Streckenbach, Keith Refund 212.90 T A S Communications * Answering service 975.92 TDS Telecom * Monthly phone & modem service 257.55 Tomlinson, Doug & Marlene Refunds 168.00 Trending Now Promotions Clothing for new employee 891.05 The UPS Store Shipping charges for bill stuffers & Octopi samples 391.75 U.S. Cellular * Monthly cell phone service 148,870.73 Village of Waunakee Flexplan, refuse/June, electric & water taxes and chalk walk sponsorship 750.00 Waunakee Chamber of Commerce WaunaFest run sponsor 250.00 Waunakee Community Foundation Wauktoberfest donation 60.00 Wil-Kil Pest Control Pest control 58,191.68 WI Dept. of Revenue * State & sales taxes paid 1,040,463.48 WPPI Energy June power bill 7,150.87 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN, Verizon charges and audit fee for low income 14,832.70 WI Retirement System * Retirement - June 52.00 WI State Lab of Hygiene Water samples 15,196.69 Woodland Crest, LLC Refund on Deposit $ 2,079,642.74 August Bills Total Vendor Description $382.05 AFLAC * Monthly premiums 3,802.59 Allen, L.W., LLC Tower maintenance 2  779.50 Altec Industries, Inc. Digger derrick maintenance 786.41 APG (Adams Publishing Group) WaunaFest and Energy assistance ads 40.92 Auto Value Waunakee Truck & camera trailer maintenance 400.00 Bond Trust Services Corporation Paying agent fees 250.00 Bunch, Cody Scholarship 127.79 Buschke, Bailey Mileage reimbursement 523.59 Cintas Corporation Uniforms 2,061.00 Core & Main Water inventory 502.00 Coverall North American, Inc. Cleaning service 859.00 CTW Corporation Lexington booster & well #2 maintenance 1,874.56 Delta Dental Monthly dental insurance premiums 117.67 Dish Network * Monthly service 123.68 D'Orazio Cleaning Supply, LLC Shop/office supplies 27,041.46 EFTPS * 941 taxes 7,380.00 Empower Retirement * Deferred Compensation & Roth 2,054.34 Exxon Mobil * Gasoline for trucks 8,050.00 Ferguson Waterworks Hydrant painting 60,707.82 Fresco, Inc. Electric inventory 9,685.00 GLS Utility, LLC Locating services 22,500.00 Honeywell AMI water meter equipment 6,058.35 Infosend Billing costs (2 months) 630.00 Krause Power Engineering Review of Octopi solar project 4,270.48 Madison Investments Management fees 4,356.50 Martelle Water Treatment Chemicals for wells 270.00 MEUW Seminar registrations 334.61 MG & E Boosters, wells, service building & lift stations 596.50 Minuteman Press August bill inserts 100.00 Municipal Wholesale Power Group 2021 dues 363.79 NAPA Auto Parts Tractor/backhoe maintenance 192.40 Northern Lake Service, Inc. Water samples (Octopi) 1,100.00 North Shore Bank * Deferred Compensation 60.97 Office Depot Office/shop supplies 68,543.02 Payroll* 7/30 & 8/13 61.96 Piggly Wiggly Office/shop expenses 19,264.62 Quartz Health Benefit Plans Corp. Monthly health insurance premiums 544.09 Rhyme Business Products * Monthly lease payment & usage charges 776.32 Securian Financial Group * Life insurance premiums 4,473.96 SEERA c/o Wipfli, LLP July Focus on Energy program fees 294.00 Stafford Rosenbaum * General legal 1,720.23 State Bank of CP/Credit card payment * Safety school expenses, truck/equipment expense, MEUW annual conference registration, topsoil for URD maintenance, tools and hotel expense for school 2,103.72 Strand Associates, Inc. Lexington Booster project & Frank H Tower painting 149.63 T A S Communications * Answering service 975.87 TDS Telecom * Monthly phone & modem service 1,221.02 Temperature Systems, Inc. Building maintenance 186.00 Tri-County Paving Maintenance of services 391.75 U.S. Cellular * Monthly cell phone service 167,510.33 Village of Waunakee Flexplan, refuse/July, electric & water taxes and re-bills for: Insurance, mechanic & Dean Health 675.00 Waunakee Chamber of Commerce Chamber Golf Classic 75.00 Wauna-Key Locksmith Well maintenance 74,453.56 WI Dept. of Revenue * State & sales taxes paid 1,298,824.52 WPPI Energy July power bill 6,385.72 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, 3  cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 23,154.04 WI Retirement System * Retirement - July 26.00 WI State Lab of Hygiene Water samples 240.34 Yahara Materials, Inc. Maintenance of services Bills Received Subsequent to Packet Delivery $ 266.24 Ace Hardware Miscellaneous parts/supplies 13.84 Anderson, Brittany Refund 37.70 Auto Value Waunakee Booster and lift station maintenance 99.00 Boardman Clark Legal: WP/L customer transfer 11,745.00 Border States Electric inventory 19.34 Brown, Stephen Apartments Refund 80.49 Dominie, Paul & Meghan Refund 173.48 Henke, Adam & Nicole Refund 378.00 Herlitzka, Tim Mileage reimbursement 88.73 Hollman, Veronica Refunds 8,224.00 Honeywell Electric AMI meters 79.96 Minuteman Press Door hangers 96.20 Northern Lake Service, Inc. Water samples - Octopi 119.74 Reible, Holly Refund 631.92 Resco Metering 56.37 Schmitz, Richard Refund 798.00 Southwest Town Mechanical Building maintenance 36.90 Trianon Properties 2, LLC Refund 500.00 Waunakee Lions Club Diabetes Awareness Concert 295.00 Wil-Kil Pest Control Pest control 264.69 Yahara Materials, Inc. Maintenance of water services $1,864,438.28 Motion carried. Public Comment There was no public comment. Presentation from the Madison Metropolitan Sewerage District Regarding Rates The presentation will be held at the September meeting. Long-Term Evaluation of the Electric System Bruce Beth and Eric Anthon from Forster presented the results of the long-term evaluation of the electric system. Vacuum Truck Replacement The commission was presented a proposal for the replacement of the current vacuum truck, for an amount not to exceed $446,067, and the reasons staff are recommending the purchase. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the purchase of the Vactor 2100i for an amount not to exceed $446,067, including the extended warranties, and sell the current vehicle via the Wisconsin Surplus Online Auction website once the new vehicle arrives. Motion carried. Changes to COVID Emergency Sick Leave Policy 4 The commission was presented information regarding changes to the COVID Emergency Sick Leave Policy recently approved by the village board:  Employees who are not vaccinated will no longer be eligible for the emergency sick leave. If unvaccinated employees miss work for COVID reasons they will have to use other forms of leave (regular sick leave, vacation, holiday, or comp time).  Non-vaccinated employees will be required to have weekly COVID testing. (Employees will be allowed to do the testing during normal working hours). After a discussion, a motion was made by Paul Endres and seconded by Chris Zellner to modify the utility COVID policy to incorporate the changes recently approved by the village board. Motion carried. Advanced Metering Infrastructure Project The commission was provided a project update. 4,339 water units are now in service. Village-Wide Construction Projects A brief update was provided on various projects in the service territory including the proposed multi-family project planned for Heritage Hills. Operations Report The commission was provided a brief update on various operational matters. General Manager’s Report The general manager discussed damage to the Frank H Water Tower caused by lightning, changes to the Choose Renewables program and efforts to inform customers of the changes, planning efforts for 2022 street/utility projects, a recent meeting to discuss health insurance for 2022, discussions with an industrial wastewater customer regarding billings, and the possible use of paperless meeting packets. Financial Statements The financial statements were reviewed. A motion was made by John Roessler and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 5