VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street November 19, 2012 - 6:00 PM Meeting Minutes CALL TO ORDER The November 19, 2012 Village Board meeting was called to order by President John Laubmeier at 6:03 p.m. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier Absent: None Also Present: Todd Schmidt, Julee Helt, Dave Ferris, Kevin Even, Roberta Baumann, David Haviland, Ken Newhouse CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Sue Springman, to approve the Consent Agenda and move consideration of an Economic Development Grant for Luckys Waunakee LLC to later on the agenda. Motion Passed. For: 7, Against: 0. 1. Approve November 5, 2012 Village Board Minutes Motion to approve November 5, 2012 Village Board minutes. 2. Approve Routine Bills Motion to approve check numbers ranging from 62443 through 62458 totaling $80,254.35 and check numbers ranging from 62524 through 62529 totaling $924.61. 3. Approve Non-Routine Bills Motion to approve check numbers ranging from 62530 through 62543 totaling $295,172.17. 5. Approve New Municipal Court Software Motion to approve the purchase of the Praxis Quick Clerk software. 6. Approve Appointment of Brian Schmeiser to Waunakee Economic Development Commission Motion to approve the appointment of Brian Schmeiser to the Waunakee Economic Development Commission. 7. Approve Creative Economy Initiative: Administration Proposal form Arts Wisconsin Motion to authorize the Village Administrator to execute an agreement with Arts Wisconsin to provide administrative support related Village Board Agenda Item Report to the Creative Economy Initiative; and, to recommend that the Village Board approve the allocation of $10,000 from the 2013 Economic Development budget for such purpose. 8. Approve Engineering Proposal for 2013 Road Improvement Projects Motion to approve the Task Order for the 2013 Road Improvement projects. 9. Approve Reallocation of Library Designated Debt Proceeds to Fund Carpet Replacement in Programming Room Motion to approve reallocating 2011 debt proceeds designated for library building improvements to cover the replacement of the carpet in the library's programming room in the amount of $4,446. 10. Approve Relocation Order for Cross Street Motion to approve the relocation order. PUBLIC COMMENT There was no comment from the public. CONSENT AGENDA 4. Approve Economic Development Grant for Luckys Waunakee LLC Motion by Phil Willems, second by Sue Springman, to approve an Economic Development Grant for Luckys Waunakee LLC and place the policy for reserve licenses on a future agenda for review and consideration. Motion Passed. For: 7, Against: 0. OLD BUSINESS 4. Discuss and Take Action on Conceptual Terms of Development Agreement with CBI LLC for Main and Madison Street *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. David Haviland spoke about the project and answered questions from members of the Village Board. Motion by Chris Zellner, second by Phil Willems, to convene in closed session at 6:17 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. 1. Discuss and Take Action on 2013 Wage Adjustments *The Village Board  may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion by Gary Walden, second by Chris Zellner, to convene in closed session at 6:18 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. 2. Discuss and Take Action on 2013 Wage Adjustments *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion by Phil Willems, second by Gary Herzberg, to convene in closed session at 6:19 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. Motion by Chris Zellner, second by Phil Willems, to reconvene in open session at 8:28 p.m. Motion Passed. For: 7, Against: 0. Motion by Phil Willems, second by Chris Zellner, to approve the following regarding non- represented employee compensation: 1) step increases for non-rep employees will be granted as scheduled for 2013, with all other non-rep employees receiving their next step in 2014, after which, step increases shall be discontinued and replaced with a yet-to-be determined system for non-represented employee compensation adjustments; 2) approve a 1% across the board increase above 2012 wages for non-represented employees effective January 1, 2013; 3) eliminate longevity pay for non-represented employees, with longevity as it currently exists added to eligible employees’ base wages effective January 1, 2013 and carrying forward thereafter; and 4) direct Village Administrator to draft a new policy on non-represented employee compensation and evaluation for consideration by the Village Board in 2013. Motion Passed. For: 7, Against: 0. 3. Discuss and Take Action on 2013 Budget Motion by Chris Zellner, second by Gary Walden, to adopt the resolution approving the 2013 Village budget including funding sufficient to provide a 1% salary/wage increase (non-WPPA) and one-time use of excess Equipment Replacement Fund balance to address one-year jump in debt service. Motion Passed. For: 7, Against: 0. ADJOURN Motion by Chris Zellner, second by Gary Walden, to adjourn at 8:37 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, ______________________________ Julee R. Helt, Village Clerk