VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street May 18, 2015 - 6:00 PM Meeting Minutes CALL TO ORDER The May 18, 2015 Village Board meeting was called to order by President Chris Zellner at 6:01 p.m. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier Absent: None Also Present: Todd Schmidt, Kevin Even, Laurie Helt, Dale D. Maly, Phil Simon, Michelle Mueller, Nancy Laubmeier, Mary Binkley, Bryan Kleinmaier, Chris Michaub, Randy Guttenberg, Roberta Baumann CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Gary Walden, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 7, Against: 0. 1. Approve May 4, 2015 Village Board Minutes Motion to approve May 4, 2015 Village Board minutes. 2. Approve Routine Bills Motion to approve check numbers ranging from 71765 through 71805 totaling $29,233.46, check numbers ranging from 71806 through 71813 totaling $10,892.81 and ACH check number 1501312 totaling $2,576.45. 3. Approve Non-Routine Bills Motion to approve check numbers ranging from 71814 through 71823 totaling $18,286.36 and ACH check number 1501311 totaling $141,526.29. 4. Approve Disposal of Surplus Property Motion to determine the property to be surplus and approve disposal of surplus property as presented. 5. Approve Contract for Remodeling of Centennial Park Ball Diamond Shelter Restrooms Motion to approve the Centennial Park Restroom Proposal (3/24/15) from Joe Daniels Construction Company. 6. Approve Updated Project Listing for Parks PAYG Fund Motion to approve the update to the Parks PAYG Project List as presented by staff. 7. Approve Appointment of Village Board Member to Kilkenny TIF Joint Review  Board Motion to appoint Trustee Laubmeier to serve on the Kilkenny TIF Joint Review Board. 8. Approve Public Records Policy Motion to approve the Village of Waunakee Public Records Policy and request form. PUBLIC COMMENT Administrator Schmidt spoke about Waunakee's economic development advertising included in the most recent issue of Madison Region Economic Development. PRESENTATIONS 1. Discuss and Take Action on Proclamation Honoring John W. Laubmeier Motion by Phil Willems, second by Sue Springman, to approve the Proclamation Honoring John W. Laubmeier. Motion Passed. For: 7, Against: 0. PUBLIC HEARING 1. Discuss and Take Action on Rezone Request from C-1 to R-3 for 301 S. Klein Drive The public hearing to consider a rezone request from C-1 to R-3 for 301 S. Klein Drive was opened at 6:07 p.m. and closed at 6:08 p.m. Motion by Phil Willems, second by Steve Kraus, to approve the request to rezone 301 S. Klein Drive from C-1 to R-3. Motion Passed. For: 7, Against: 0. 2. Discuss and Take Action on Request by Waunakee School District to Rezone 6273 Woodland Drive, Town of Westport, from A-1E to G-1 The public hearing to consider a request by Waunakee School District to rezone 6273 Woodland Drive, Town of Westport, from A-1E to G-1, was opened at 6:17 p.m. and closed at 6:18 p.m. Motion by John Laubmeier, second by Sue Springman, to approve the rezone for 6273 Woodland Drive from A-1E to G-1 as recommended by staff. Motion Passed. For: 7, Against: 0. 3. Discuss and Take Action on Request by South WI District of Lutheran Church- Missouri Synod to Rezone Lot 1 of CSM 11771 from G-1 to A-1E with Conditional Use Permit to Allow for Single-Family Residence and Out building on Woodland Drive, Town of Westport The public hearing to consider a request by South WI District of Lutheran Church-Missouri Synod to rezone Lot 1 of CSM 11771 from G-1 to A-1E with Conditional Use Permit to allow for single-family residence and outbuilding on Woodland Drive, Town of Westport, was opened at 6:40 p.m. and closed at 6:41 p.m. Motion by Gary Herzberg, second by Steve Kraus, to approve the request by South WI District of Lutheran Church-Missouri Synod to rezone Lot 1 of CSM 11771, 6265 Woodland Drive, Town of Westport, from G-1 to A-1EX, with a conditional use permit to allow for a single-family residence and outbuilding with the following deed restrictions: related to future annexation, 1) the property shall remain in the Town of Westport until such time as a substantially sized abutting property south of Woodland Drive, similarly shaped as today (not being a small newly created lot or property remnant), and not already in the Village is annexed to the Village, at which time the Property, upon a recommendation for annexation by the Waunakee/Westport Joint Planning Committee, shall also be annexed to the Village, 2) land divisions of any size shall not be approved so as to "buffer" or "shield" the Property from annexation as stipulated in this agreement, and 3) the Village and Town of Westport may also accomplish this by boundary agreement which Owner shall not dispute; related to easement acknowledgement: 1) owner agrees to negotiate with the Village in good faith regarding any easements that may be needed over the Property for utilities or other public purposes as parcels abutting the Property are developed; and related to future utility connection: 1) the Property must connect to the Village's sewer and water system at the then owners' cost and without challenge should the services ever be extended to the lot lines of the Property from abutting properties that develop to the south and east of the property, or when connections are readily available to service the Property and the well and septic systems for the Property serving the residence require replacement, or development other than a single family home and allowed accessory uses are placed on the Property. Motion Passed. For: 7, Against: 0. NEW BUSINESS 1. Discuss and Take Action on Erosion Control and Outside Consulting Fee Ordinance Motion by Sue Springman, second by John Laubmeier, to approve an Amendment to Chapter 18 of the Code of Ordinances related to Erosion Control. Motion Passed. For: 7, Against: 0. Motion by Gary Herzberg, second by Phil Willems, to approve a Development Application Agreement for consulting fees. Motion Passed. For: 7, Against: 0. 2. Discuss and Take Action on Supplement to Master Agreement for Professional Services with Ayres Associates Inc. for Environmental Grant Assistance Motion by Steve Kraus, second by Gary Walden, to authorize the Village Administrator to execute the Supplement to Master Agreement for Professional Services with Ayres Associates Inc. for Environmental Grant Assistance. Motion Passed. For: 7, Against: 0. 3. Discuss and Take Action on Guidelines for TIF Development Assistance Requests Motion by Steve Kraus, second by Gary Herzberg, to adopt the Guidelines for TIF Development Assistance Requests. Motion Passed. For: 7, Against: 0. ADJOURN Motion by Gary Herzberg, second by Phil Willems, to adjourn at 7:05 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk