VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street May 2, 2016 - 6:00 PM Meeting Minutes CALL TO ORDER The May 2, 2016 Village Board meeting was called to order by President Chris Zellner at 6:02 p.m. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier (left at 7:32 p.m.) Absent: Sue Springman Also Present: Julee Helt, Todd Schmidt, Dave Ferris, Kevin Even, Kevin Plendl, Caitlin Stene, Nila Frye, Bryan Kleinmaier, Dan Huebner, Sue McDade, Tim Kiefer, Jackie Von Behren, Rod Von Behren, Joyce Reidner, RIchard Riedner, Rose Schwoerer, Diane Paskey, Tammy Dela Rosa, Shellie Schewe, John Gillis, Lisa Hamilton, Rachel Pings, Kevin Pings, Alex Arndt, Dick Peterson, Matthew Fisher, Brittani Phelps, Rob Vlasak, Hilary Vlasak, Judy Gericke, Bea Kolb, Betsy Acker, Jodi Tessmann, Dan Simms, Larry Adler, Elaine Adler, Mark Kalscheur, Marg Kalscheur, Barb Schaaf, Kevin Kurt, Roberta Baumann CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Gary Walden, second by Steve Kraus, to approve the Consent Agenda including all of the items listed below and removing consideration of annual board, commission, and committee appointments to later on the agenda. Motion Passed. For: 6, Against: 0, Absent: 1. 1. Approve April 18, 2016 Village Board Minutes Motion to approve April 18, 2016 Village Board minutes. 2. Approve Routine Bills Motion to approve invoices as detailed in the routine bill listings. 3. Approve Non-Routine Bills Motion to approve invoices per the schedule of bills. 4. Approve Retro-Commission Audit Report and Proposed Projects Motion to approve the ECM projects identified in the Building Retro-Commissioning Audit Report. 5. Approve Fahrner Asphalt Proposal for Ripp Park Tennis Court Crack Repairs Motion to approve the Fahrner Asphalt proposal for Ripp Park tennis court crack repairs. 6. Approve Revision to Community Services Department Definition of Family Motion to approve the revised language for the Community Services Department definition of "family." 7. Approve Annual Vacation Accrual of 80 Hours for Preferred Accounting Clerk II Candidate Motion to approve a starting annual vacation accrual of 80 hours for the preferred Accounting Clerk II candidate, prorated to the date of hire. 8. Approve Arbor Day Proclamation Motion to approve Friday, April 29, 2016, as Arbor Day in the Village of Waunakee. 10. Approve 2016 Board of Review Date and Time Motion to schedule the 2016 Board of Review for June 1, 2016 beginning at 5:00 p.m. 9. Approve Annual Board, Commission, and Committee Appointments Motion to approve board, commission, and committee appointments as presented. Motion by John Laubmeier, second by Gary Herzberg, to approve the annual board, commission, and committee appointments as amended. Motion Passed. For: 6, Against: 0, Absent: 1. PUBLIC COMMENT Administrator Schmidt reported on promotion materials featuring the Village of Waunakee. President Zellner thanked the Waunakee Community Foundation for its donation to WaunaBoom. PRESENTATIONS 1. Waunakee Neighborhood Connection Update Representatives were not able to be present to provide an update. PUBLIC HEARING 1. Discuss and Take Action on Amendment to Village of Waunakee Zoning Code (Chapter 106) Relating to Mobile Service Structures, or More Generically, Cell Towers The public hearing to consider an amendment to Village of Waunakee Zoning Code (Chapter 106) Relating to Mobile Service Structures, or More Generically, Cell Towers, was opened at 6:05 p.m. and closed at 6:06 p.m. Motion by Gary Herzberg, second by Steve Kraus, to approve the amendment to the Village of Waunakee Zoning Code (Chapter 106) Relating to Mobile Service Structures, or More Generically, Cell Towers. Motion Passed. For: 6, Against: 0, Absent: 1. OLD BUSINESS 1. Discuss and Take Action on "Class C" Wine License Application for Octopi Brewing LLC and Amendment to Developer's Agreement Motion by Steve Kraus, second by Gary Herzberg, to table consideration of a "Class C" Wine License Application for Octopi Brewing LLC and an amendment to the Developer's Agreement. Motion Passed. For: 6, Against: 0, Absent: 1. 2. Discuss and Take Action on Property Conditions and Neighborhood Concerns Regarding 300 Block of E. Verleen Avenue *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85 (1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of  public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session or (g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Residents including Dan Simms, Tim Kiefer, Nila Frye, Rachel Pings, Brittani Phelps, Bea Kolb, Lisa Hamilton, Jackie Von Behren, and Kevin Kurt spoke about the condition and safety concerns associated with the property. Motion by Gary Herzberg, second by John Laubmeier, to convene into closed session at 7:00 p.m. regarding property conditions and neighborhood concerns regarding the 300 block of E. Verleen Avenue as authorized by Wisconsin Statute 19.85 (1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Gary Walden, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0, Absent: 1. Motion by Gary Herzberg, second by Gary Walden, to convene in closed session regarding property conditions and neighborhood concerns regarding the 300 block of E. Verleen Avenue as authorized by Wisconsin Statute 19.85 (1) (g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Gary Walden, Chris Zellner, Gary Herzberg, Steve Kraus, John Laubmeier, Against: 0, Absent: 1. John Laubmeier left at 7:32 p.m. ADJOURN Motion by Gary Herzberg, second by Steve Kraus, to adjourn at 7:44 p.m. Motion Passed. For: 5, Against: 0, Absent: 2. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk