VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street June 6, 2016 - 6:00 PM Meeting Minutes CALL TO ORDER The June 6, 2016 Village Board meeting was called to order by President Chris Zellner at 6:02 p.m. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus Absent: John Laubmeier Also Present: Todd Schmidt, Dave Ferris, Kevin Even, Laurie Helt, Dianne Hesselbein, Roberta Baumann CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Gary Walden, second by Sue Springman, to approve the Consent Agenda including all of the items listed below and moving consideration of the low bid for Quinn Drive roadway extension and the low bid for CTH Q improvements to later on the agenda. Motion Passed. For: 6, Against: 0, Absent: 1. 1. Approve May 16, 2016 Village Board Minutes Motion to approve May 16, 2016 Village Board minutes. 2. Approve Routine Bills Motion to approve invoices per the schedule(s) of routine bills. 3. Approve Non-Routine Bills Motion to approve invoices per the schedule of non-routine bills. 4. Approve Low Bid for Quinn Drive Roadway Extension Motion by Chris Zellner, second by Sue Springman, to approve the low bid for the Quinn Drive roadway extension from LMS Construction for a base bid amount of $741,733.8. Motion Passed. For: 6, Against: 0, Absent: 1. 5. Approve Low Bid for CTH Q Improvements Motion by Gary Herzberg, second by Phil Willems, to approve the low bid for the CTH Q improvements from R. G. Huston Co., Inc. for $3,161,827.87 and authorize staff to adjust and administratively approve the necessary changes to the developer's agreement. Motion Passed. For: 6, Against: 0, Absent: 1. 6. Approve SEH, Inc. Agreement for Professional Services for Planning Consultant Ed Freer Motion to approve SEH, Inc. Agreement for Professional Services for Planning Consultant Ed Freer. 7. Approve Purchase of Senior Center Patio Furniture Motion to approve the purchase of new furniture for the Senior Center patio. 8. Approve Disposal of Surplus Property Motion to determine this property to be surplus and allow staff to dispose of the fax machine in the garbage and to sell the patio furniture by sealed bid. PUBLIC COMMENT There was no comment from the public. PRESENTATIONS 1. Update from Representative Dianne Hesselbein Representative Dianne Hessselbein was present to share information with the Village Board about recent legislative activity. LICENSES/PERMITS 1. Discuss and Take Action on Alcohol License Applications for July 1, 2016 to June 30, 2017 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Barbara Newell dba Newell Gallery & Fine Wine Discuss and Take Action on Renewal of Alcohol Beverage License Application for China Wok, LLC dba China Wok Discuss and Take Action on Renewal of Alcohol Beverage License Application for Cuco's Inc. dba Cuco's Mexican Restaurant Discuss and Take Action on Renewal of Alcohol Beverage License Application for Domott, LLC dba Waun-A-Bowl Discuss and Take Action on Renewal of Alcohol Beverage License Application for Greg A. Hensen dba Gold Nugget Bar and Grill Discuss and Take Action on Renewal of Alcohol Beverage License Application for Kwik Trip, LLC dba Kwik Trip #832 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Luckys Waunakee LLC dba Lucky's Bar and Grille Discuss and Take Action on Renewal of Alcohol Beverage License Application for Meffert Oil Company, Inc. dba Meffert's One Stop Discuss and Take Action on Renewal of Alcohol Beverage License Application for Neil's Liquor Stores, LLC dba Neil's Village Liquor Discuss and Take Action on Renewal of Alcohol Beverage License Application for Piggly Wiggly of Waunakee, Inc. dba Piggly Wiggly of Waunakee Discuss and Take Action on Renewal of Alcohol Beverage License Application for Rex's Innkeeper Inc. dba Rex's Innkeeper Discuss and Take Action on Renewal of Alcohol Beverage License Application for Robert M. Bishop dba Blowin' Smoke Barbeque Discuss and Take Action on Renewal of Alcohol Beverage License Application for Sixmile Creek Golf Development Group LLC dba The Meadows of Sixmile Creek Discuss and Take Action on Renewal of Alcohol Beverage License Application for Waunakee Citgo, Inc. dba Waunakee Citgo Discuss and Take Action on Renewal of Alcohol Beverage License Application for American Legion Post 360 dba American Legion Post 360 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Z & A Partners, LLC dba Doughboys Pizza Discuss and Take Action on Renewal of Alcohol Beverage License Application for Mr Brews Taphouse IV LLC Discuss and Take Action on Renewal of Alcohol Beverage License Application for Yuremi LLC dba Abarrotes Yuremi Discuss and Take Action on Renewal of Alcohol Beverage License Application for Rodd Allen Ripp dba Ripp's Bar Discuss and Take Action on Renewal of Alcohol Beverage License Application for Brix 340, LLC dba Brix 340 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Walgreen Co. dba Walgreens #05669 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Meffert Oil Company Inc. dba Meffert Oil Company, Inc. Discuss and Take Action on Renewal of Alcohol Beverage License Application for Octopi Brewing LLC dba Octopi Brewing Motion by Gary Walden, second by Sue Springman, to approve all Alcohol Beverage License applications, subject to conditions as presented, complete application submission, possession of a current seller's permit, payment of outstanding liquor bills, and payment of all outstanding bills or monies owed the Village including a renewal Alcohol Beverage License application for Barbara E. Newell, dba Newell Gallery & Fine Wine, premise identified as first floor of building located at 315 E. Main Street; a renewal Alcohol Beverage License application for China Wok, LLC, dba China Wok, premise identified as building located at 204A S. Century Avenue; a renewal Alcohol Beverage License application for Cuco's Inc. dba Cuco's Mexican Restaurant, premise identified as building located at 350 N. Century Avenue, approximately 2,788 square feet; a renewal Alcohol Beverage License application for Domott, LLC, dba Waun-A-Bowl, premise identified as building located at 301 S. Century Avenue with a 400 square foot horseshoe pit area at southwest corner of building, and 450 square foot patio at front of building on east side, no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief; if noise or nuisance complaints, Plan Commission may revoke outside premise and require closure; a renewal Alcohol Beverage License application for Greg A. Hensen, dba Gold Nugget Bar and Grill, premise identified as the first floor of building located at 109 E. Main Street, north side of building, 500 square foot area with fence, no alcoholic beverage or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief, if noise or nuisance complaints, Plan Commission may revoke outside premise and require closure; a renewal Alcohol Beverage License application for Kwik Trip, Inc. dba Kwik Trip #832, premise identified as convenience store located at 208 E. Main Street, with storage in lockable walk in cooler and behind sales counter during non-sale hours, surveillance cameras are to be in place to record sales and counter activities; a renewal Alcohol Beverage License application for Luckys Waunakee LLC, dba Lucky's Bar and Grille, premise identified as building located at 1008 Quinn Drive and patios located in front and back of building, and volleyball courts, volleyball and lighting limited to 9:00 a.m. to 10:00 p.m., outdoor alcohol hours limited to 2:00 a.m. Sunday through Thursday and 2:30 a.m. Friday and Saturday, outdoor TV's and stereo music must remain at reasonable noise levels and coincide with outdoor hours, outdoor live music/DJ's limited to 10:30 p.m., applicant shall install signage clearly identifying where alcohol may be possessed and consumed, Village administrative staff may modify activities and hours of outdoor areas, including patio, based on noise level; a renewal Alcohol Beverage License application for Meffert Oil Company, Inc. dba Meffert's One Stop, premise identified as building located at 404 W. Main Street not including premise leased by Dunkin Donuts, wine must be secured behind or on the counter with a security camera dedicated to the display, before selling anything other than wine or beer, appearance before the Police Committee is required; a renewal Alcohol Beverage License application for Neil's Liquor LLC, dba Neil's Liquor Stores LLC, premise identified as building located at 204B S. Century Avenue; a renewal Alcohol Beverage License application for Piggly Wiggly of Waunakee, Inc., dba Piggly Wiggly, premise identified as building containing grocery store located at 205 N. Holiday Drive; a renewal Alcohol Beverage License application for Rex's Innkeeper Inc., dba Rex's Innkeeper, premise identified as building located at 301 N. Century Avenue including gazebo and horseshoe pits; a renewal Alcohol Beverage License application for Robert M. Bishop dba Blowin' Smoke Barbeque, premise identified as Suite 4C containing 1,237 sq. ft. in upper level of Unit 200 located in west corner of building, and 24 x 40 square feet patio with 5 foot high fence at northwest corner of building; all outdoor speakers to be positioned away from residential houses, residential noise restrictions apply, hours for outside service are restricted to 11:00 a.m. to 9:00 p.m., Sunday through Thursday, and 12:00 noon to 10:00 p.m., Friday and Saturday, Conditional Use Permit is revocable if there are significant complaints from neighboring residences or police calls or violations of the Village's noise standards, Conditional Use Permit to be revisited if restaurant requests license beyond beer and wine, Conditional Use Permit is reviewable annually and may be revised or revoked if warranted by the Plan Commission based on neighborhood complaints, a traffic circulation pattern with appropriate lane markings or other signage must be approved by the Village Engineer, specific outdoor alcohol consumption and necessary signage to be approved by the Police Chief and Village Engineer; a renewal Alcohol Beverage License application for Sixmile Creek Golf Development Group, LLC, dba The Meadows of Sixmile Creek, premise identified as building located at 800 N. Century Avenue including clubhouse with bar and grill and golf course proper; a renewal Alcohol Beverage License application for Waunakee Citgo, Inc., dba Waunakee Citgo, premise identified as building located at 206 S. Century Avenue, liquor must be secured behind the counter; a renewal Alcohol Beverage License application for the American Legion Post 360 dba American Legion Post 360, premise identified as building located at 417 E. Main Street with a 15 x 20 grilling area on the northwest corner of the building; a renewal Alcohol Beverage License application for Z & A Partners, LLC, dba Doughboys Pizza, premise identified as building located at 246 N. Century Avenue with a 14 x 34 deck on north side of building, no outdoor music speakers, outdoor television not visible from any adjoining residences and sound turned off, Conditional Use Permit revisited if restaurant requests license beyond beer and wine, residential noise restrictions apply, outdoor service hours 11:00 a.m. to 9:00 p.m. Sunday through Thursday, and 12:00 noon to 10:00 p.m. Friday and Saturday, Conditional Use Permit is revocable if there are significant complaints from residences and/or police calls or violations of noise standards, residential noise restrictions apply, construction of privacy screening subject to Village Engineer and permits, outdoor service hours 11:00 a.m. to 9:00 p.m. Sunday through Thursday, and 12:00 noon to 10:00 p.m. Friday and Saturday, Conditional Use Permit is revocable if there are significant complaints from residences and/or police calls or violations of noise standards; a renewal Alcohol Beverage License application for Mr Brews Taphouse IV LLC dba Mr Brews Taphouse, premise identified as Tenant "A" in multi-tenant building located at 300 N. Century Avenue, limited to 2,409 sq. ft. in the southern part of the building, outside 1,120 sq. ft. patio with a 3 ft. high steel fence, restricting hours at which alcohol can be served outside to 11:00 a.m. to 9:00 p.m. Sunday through Thursday and 11:00 a.m. to 10:00 p.m. on Fridays and Saturdays, Conditional Use Permit is revocable if there are significant complaints from neighboring residences or police calls or violations of the Village's noise standards, residential noise restriction shall apply to all amplified music; a renewal Alcohol Beverage License application for Yuremi LLC dba Abarrotes Yuremi, premise identified as first floor of building located at 132 W. Main Street, more specifically 1,100 square feet in northeast corner of building including back room; a renewal Alcohol Beverage License application for Rodd Allen Ripp dba Ripp's Bar, premise identified as building located at 117 E. Main Street, 6.5 x 26 porch on front side of building, and 33 x 10 fenced area on west side of building, no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday - Thursday, and none after 10:00 p.m., Friday - Saturday, unless by written exception provided by Police Chief, if noise or nuisance complaints Plan Commission may revoke outside premise and require closure; a renewal Alcohol Beverage License application for Brix 340, LLC dba Brix 340, premise identified as the building located at 340 N. Century Avenue, approximately 1,205 square feet, open bottles of wine to be stored in a cabinet behind the server, off limits to patrons, cold wines to be kept in refrigeration units behind the island bar, full bottles of wine will be kept in wine racks in the small hallway toward the restroom and in cabinets behind the serving island; a renewal Alcohol Beverage License application for Walgreen Co. dba Walgreens #05669, premise identified as building located at 401 W. Main Street, drug store with sundries in a one-story building of 15,120 sq. ft., overstock alcohol shall be stored in a locked area at all times with all alcohol on the sales floor locked at 9:00 p.m.; a renewal Alcohol Beverage License application for Meffert Oil Company, Inc. dba Meffert Oil Company, Inc., premise identified as store sales floor and cooler located in the northwest corner of the building at 300 S. Division Street; a renewal Alcohol Beverage License application for Octopi Brewing LLC dba Octopi Brewing, premise identified as 1,540 sq. ft. tasting room in east half of the building located at 1131 Uniek Drive and outside 1,100 sq. ft. on the northeast corner of the building, opening hours for the service, sale and consumption of beer and wine shall be the same as for other establishments in the Village holding a Class B license issued pursuant to Wis.  Stat. § 125.26, closing hours shall be as follows: 11:30 p.m. every night, except that the licensee shall be permitted to close at the same time as other establishments in the village holding a Class B license issued pursuant to Wis. Stat. § 125.26 on ten (10) nights during the year upon written approval by the Village Administrator, no alcohol except beer and wine shall be served or sold on the property; and a renewal Alcohol Beverage License application for The Lone Girl Brewing Company-Waunakee, LLC dba The Lone Girl Brewing Company, premise identified as the western end of the Village Crossing property at 114 E. Main Street, Suite 101, 7,215 square feet of space on the first floor (ground floor) and includes dining rooms, bar, kitchen, prep rooms, storage, office, brew house, and bathrooms, also included will be common interior and exterior stairwells, common hallway, elevator, and elevator lobby, the second floor includes 4,649 square feet for outside rooftop dining and bar areas, elevator, lobby, common hallway, and bathroom areas. Motion Passed. For: 6, Against: 0, Absent: 1. 2. Discuss and Take Action on Annual Operator License Applications Motion by Sue Springman, second by Steve Kraus, to approve Operator License applications for all applicants listed on attached roster subject to successful completion of an approved responsible beverage server training course. Motion Passed. For: 6, Against: 0, Absent: 1. NEW BUSINESS 1. Discuss and Take Action on At Home Again Developer Agreement and Municipal Revenue Obligation *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Gary Walden, second by Phil Willems, to convene in closed session at 6:58 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to At Home Again Developer Agreement and Municipal Revenue Obligation. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Against: 0, Absent: 1. Motion by Steve Kraus, second by Phil Willems, to conditionally approve the developer agreement between the Village of Waunakee and At Home Again Waunakee subject to approval of a Certified Survey Map creating the lot to be sold to At Home Again Waunakee, amendment of the language identifying a payback period in the developer agreement and in the municipal revenue obligation from 10 years to 15 years, and amendment of an amount in Section 3(c) of the developer agreement as determined by the financial documents provided by At Home Again Waunakee to the Ehlers, Inc., the Village's financial consultant, and consent to the developer agreement by Kilkenny Farms, LLC. Motion Passed. For: 6, Against: 0, Absent: 1. 2. Discuss and Take Action on Addendum to Kilkenny TIF Agreement *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Steve Kraus, second by Gary Herzberg, to convene in closed session at 7:00 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to addendum to Kilkenny TIF agreement. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Against: 0, Absent: 1. 3. Discuss and Take Action on Finance Director Position Options and Organizational Structure *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purposes of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Gary Walden, second by Steve Kraus, to convene in closed session at 7:36 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purposes of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility related to Finance Director position options and organizational structure. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Against: 0, Absent: 1. ADJOURN Motion by Sue Springman, second by Gary Herzberg, to adjourn at 8:33 p.m. Motion Passed. For: 6, Against: 0, Absent: 1. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk