Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street April 2, 2018 6:00 PM Meeting Minutes CALL TO ORDER The April 2, 2018 Village Board meeting was called to order by President Chris Zellner at 6:04 p.m. ROLL CALL Present: Phil Willems, Sue Springman, Bill Ranum, Sam Ballweg, Gary Herzberg, Steve Kraus, Chris Zellner Absent: None Also Present: Todd Schmidt, Julee Helt, Renee Meinholz, Kevin Even, Bryan Kleinmaier, Bill Frederick, Roberta Baumann, Erin Moran, Geoff Vine, Erick Plumb, Mike Slavish, Maria Patt, Mary Heimbecker, Cynthia Turner, Amie Zellner, Mary Ellen Kearney, Kevin Nies, Mary Martin, Joe Zitzelsberger, Linda Ashmore, Carrie Arneson, Ann Lewandowski, Nila Frye, Kathy Kearney, Jean Elvekrog, Gerry Ashmore, Elaine Laufenberg, Edith Laufenberg, Kaleb Gottwald, Ellen Twing, Jonathan Orlowski, Andrea Orlowski, Logan Kabele, George Zimbric, Sandi Zimbric, Louis Limbric, Charlie Zimbric, Susan Jostad, Phil Simon, Paul Simon, Paula Lee, Kathleen Sampson, Kathleen Vogt, Darrell Vogt, Todd Morris, Sam Kaufmann, Julie Zellner CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability was confirmed by Clerk Helt for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Bill Ranum, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 7, Against: 0. 1 Approve March 19, 2018 Village Board Minutes Motion to approve the March 19, 2018 Village Board minutes. 2 Approve Schedule of Bills Motion to approve WEX payment in the amount of $6,320.15, JP Morgan payment in the amount of $125,063.80, and check numbers 76245 through 76276 totaling $338,521.37. 3 Approve 2018-2019 Election Inspector Appointment for Sandra Smith Motion to approve Election Inspector Sandra Smith for the 2018-2019 election cycle. 4 Approve Arbor Day Proclamation Motion to approve Arbor Day Proclamation. 5 Approve International Migratory Bird Day Resolution Motion to approve the International Migratory Bird Day Resolution. 6 Approve Resolution Designating Public Depositories and Authorizing Withdrawal of Village of Waunakee deposits Motion to approve the resolution designating public depositories and authorizing withdrawal of Village of Waunakee deposits. 7 Approve Resolution Approving the Carryforward of Unexpended 2017 Appropriations Motion to approve the resolution approving the carryforward of unexpended 2017 appropriations. PUBLIC COMMENT Ann Lewandowski reported that she had learned the Village Board could interact and have communications with the people attending a meeting, and she felt meeting attendees should be allowed to ask questions of experts. Kaleb Gottwald asked that discussions about downtown include appropriate language, and the Village Board should let the market tell them if more multi-family housing is necessary. Mary Heimbecker requested that citizen members be appointed to the Central Business District committee in addition to business people. Carrie Arneson asked about the significance of the approval of the Hovde developer’s agreement. Linda Ashmore suggested the zoning open house be presented in a format she had earlier proposed, and she requested the Hovde developer’s agreement be discussed in open session. Nila Frye was happy the library bids come in low. Jean Elvekrog remarked that good things happen to those who wait in reference to the new library. Ellen Twing was also happy the library that had been planned for so long was moving forward. Ann Lewandowski and Kathleen Vogt provided written comments supporting the new library. Mary Martin provided a written comment regarding the small size of the children’s library. PRESENTATIONS 1 Discuss and Take Action on Proclamation Honoring Michael F. Simon Builders Motion by Steve Kraus, second by Phil Willems, to approve the Proclamation Honoring Michael F. Simon Builders. Motion Passed. For: 7, Against: 0. LICENSES/PERMITS 1 Discuss and Take Action on Operator License Applications for James P. Holdener, Ian J. Walrath, and Gretchen R. Hoppe Motion by Steve Kraus, second by Sue Springman, to approve operator license applications for James P. Holdener, Ian J. Walrath and Gretchen R. Hoppe, subject to successful completion of an approved responsible beverage server training course and review by the Waunakee Police Department. Motion Passed. For: 7, Against: 0. OLD BUSINESS 1 Discuss and Take Action on Proposed Certified Survey Map and Rezone, Arrington, 5683 Harbort Road, Town of Westport Motion by Steve Kraus, second by Phil Willems, to approve the Certified Survey Map and rezone for Jeremy Arrington, 5683 Harbort Road, Town of Westport, as recommended by the JPC and confirmed by the Town Board. Motion Passed. For: 7, Against: 0. 2 Discuss and Take Action on Bids for 2018 Public Works Improvement Projects Motion by Sue Springman, second by Bill Ranum, to award the contract to Wolf Paving with the removal of the Kopp Road by Change Order and only authorize the alternative bid if the contingency allows for it or other funding becomes available, and authorize the Finance Director to allocate the additional general fund carryforward funds as needed. Motion Passed. For: 7, Against: 0. 3 Discuss and Take Action on Developer's Agreement for Hovde, 203 E. Main Street *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Kevin Nies and Linda Ashmore asked about the availability of parking, and Mike Slavish explained the number of parking stalls on site as the project has been designed and the availability of additional parking in the library’s second parking lot. Motion by Gary Herzberg, second by Sam Ballweg, to approve the TIF Agreement between the Village of Waunakee and 203 Main, LLC, subject to final review and approval by the Village Administrator and the Village Attorney. Motion Passed. For: 7, Against: 0. For the record, the updates to the TIF Agreement to be made by the Village Administrator and Village Attorney shall include: (1) inserting parenthetical information requested by Village Bond Counsel; (2) updating the estimated cost of the Village Improvements on page 7 with the costs associated with temporary utility work; and (3) adding language to the agreement addressing the impact of the traffic impact analysis. NEW BUSINESS 1 Discuss and Take Action on Accumulated Leave Reserve Policy Motion by Steve Kraus, second by Sue Springman, to maintain the reserve balance at $400,000 and increase the annual levy to $55,000. Motion Passed. For: 7, Against: 0. 2 Discuss and Take Action on Resolution Approving Fund Transfers and Budget Amendments Motion by Phil Willems, second by Bill Ranum, to approve the resolution approving fund transfers and budget amendments. Motion Passed. For: 7, Against: 0. 3 Discuss and Take Action on Bids for New Library Motion by Gary Herzberg, second by Phil Willems, to accept the bid from Vogel Bros. Building Co. for the new Waunakee Library and approve a contract amount of $9,666,600. Motion Passed. For: 7, Against: 0. 4 Discuss and Take Action on Amendment No. 1 to Strand Task Order No. 17-05 for 2018 Public Works Improvements Motion by Sue Springman, second by Phil Willems, to approve Amendment No. 1 to Strand Task Order 17-05 for 2018 Public Works Projects. Motion Passed. For: 7, Against: 0. 5 Discuss and Take Action on Administrator Review, Compensation, and Benefit Adjustments *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Steve Kraus, second by Bill Ranum, to convene in closed session at 7:26 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility related to the Village Administrator review, compensation, and benefit adjustments. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. ADJOURN Motion Sam Ballweg, second by Bill Ranum, to adjourn at 8:16 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk