Village Board
Regular MeetingWaunakee, WI · May 21, 2018
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
May 21, 2018 6:00 PM
Meeting Minutes
CALL TO ORDER
The May 21, 2018 Village Board meeting was called to order by President Chris Zellner at 6:01
p.m.
ROLL CALL
Present: Joe Zitzelsberger, Sam Ballweg, Sue Springman, Chris Zellner, Phil Willems, Erin
Moran
Absent: Bill Ranum
Also Present: Todd Schmidt, Laurie Helt, Renee Meinholz, Kevin Even, Brian Kleinmaier,
Nila Frye, Mary Ellen Kearney, Ann Becker, Jerry Tierney, Danielle Baudhuin, Leonard Allen,
Jane George, Randy Meffert, James Pulvermacher, Angela Docherty, Elaine Laufenberg, Sam
Kaufmann, Bryan Sipple, Richard Sarabia, Carrie Arneson, Derrek Kinzel, Mary Heimbecker,
Kevin Kearney, Kathy Kearney, Roberta Bauman, Ann Lewandowski, Alex Hill, Lisa
Middleton, Maria Patt, Mary Jo Bell, Isaac Showaki, Gerry Ashmore, Frank Bergman, John
Schwingle, Ellen Schaaf, Bill Frederick, Brian Adler, Don Tierney, Dave Kopp, Gary Hansen
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
Public postings, official notices, and online availability were confirmed by Deputy Clerk Helt
for open meeting compliance.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgement of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
Motion by Phil Willems, second by Sue Springman, to approve the Consent Agenda including
all of the items listed below.
Motion Passed. For: 6, Against: 0.
1 Approve May 7, 2018 Village Board Minutes
Motion to approve May 7, 2018 Village Board minutes.
2 Approve Schedule of Bills
Motion to approve check numbers 76414 through 76439 totaling $119,729.99 and 74584 through
76471 totaling $24,531.63.
3 Approve Application for Temporary Class "B" License Application for
Waunakee Rotary Club
Motion to approve an application for a Temporary Class “B” license for the Waunakee Rotary
Club for the Relay for Life Fundraiser and Walk on June 15, 2018, licensed premise identified as
a 1,248 square foot fenced area to the west of the south shelter, with a security officer located at
entrance/egress checking ID’s, and allowing for amplified music until 10:30 p.m.
4 Approve Temporary Operator License Applications for Diane M. Anderson and
Phillip J. Willems
Motion to approve Temporary Operator License applications for Diane M. Anderson and Phillip
J. Willems subject to review by the Waunakee Police Department.
PUBLIC COMMENT
Richard Sarabia, 300 W. Second Street, asked what the proper way to submit a petition would
be. Mary Heimbecker, 306 W. Third Street, thanked the staff and the Village Board for
providing YouTube broadcasts for Village Board meetings. Mary Ellen Kearney, 301 W. Main
Street, was happy about the library groundbreaking on May 21, 2018, the progress with the
library, and she thanked Gary Herzberg for his part. Leonard Allen, 1909 Manchester Crossing,
expressed his appreciation that the Village has procedures and laws and is happy that the
Village is following them.
PRESENTATIONS
1 Discuss and Take Action on Proclamation Honoring Kruchten Family
Motion by Phil Willems, second by Sam Ballweg, to approve the Proclamation Honoring
Kruchten Family.
Motion Passed. For: 6, Against: 0.
2 Discuss and Take Action on Proclamation Honoring Randy Meffert
Motion by Erin Moran, second by Joe Zitzelsberger, to approve the Proclamation Honoring
Randy Meffert.
Motion Passed. For: 6, Against: 0.
PUBLIC HEARING
1 Discuss and Take Action on Request to Rezone 6172 CTH I, Town of Westport,
to Village ER-1
The public hearing to consider a request to rezone 6172 CTH I, Town of Westport, from A1-EX
to ER-1, was opened at 6:14 p.m. and closed at 6:15 p.m.
Motion by Sue Springman, second by Phil Willems, to approve the request to rezone 6172 CTH
I, Town of Westport, from A1-EX to ER-1, as recommended by the Town.
Motion Passed. For: 6, Against 0.
NEW BUSINESS
1 Discuss and Take Action on Waunakee Area Fire District Air Packs Funding
Request
Motion by Phil Willems, second by Erin Moran, to approve an additional $14,390 of unassigned
fund balance to be used to pay for the Village’s share of Fire District equipment.
Motion Passed. For: 6, Against: 0
2 Discuss and Take Action on Resolution Awarding the Sale of $7,450,000 General
Obligation Corporate Purpose Bonds, Series 2018A
Motion by Sam Ballweg, second by Sue Springman, to approve the Resolution Awarding the
Sale of $7,450,000 General Obligation Corporate Purpose Bonds, Series 2018A.
Motion Passed. For: 6, Against: 0
OLD BUSINESS
1 Discuss and Take Action on Petition for Annexation by Lone Silo North Addition
LLC, Annexation Ordinance, Rezone, and Pre-Annexation Agreement
Jerry Tierney, 3564 Egre Road, Ann Becker, 18 Cherokee Circle #202, Madison, Bryan Sipple,
401 N. Century Avenue, spoke in favor of the annexation. Danielle Baudhuin, Sun Prairie, and
Jenny Acker-Emberson, 331 E. Main Street, provided written comments in favor of the
annexation. Sam Kaufmann, 908 Turnberry Drive, provided written comments against the
annexation.
Motion by Sue Springman, second by Phil Willems, to approve the ordinance providing for the
direct annexation of a portion of the Town of Westport to the Village of Waunakee.
Motion Passed. For: 6, Against: 0.
Motion by Sue Springman, second by Phil Willems, to approve the pre-annexation agreement
between Lone Silo North Addition, LLC and Dalmatian Farms, LLC, and the Village of
Waunakee.
Motion Passed. For: 6, Against: 0.
NEW BUSINESS
2 Discuss and Take Action on Octopi Development Agreement and Municipal
Revenue Obligation *The Village Board may convene in closed session as
authorized by Wisconsin Statue 19.85 (1)(e) for the purpose of deliberating or
negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session. The Village Board may reconvene in open
session and discuss and take action on the subject matter discussed in closed
session.
Motion by Sam Ballweg, second by Sue Springman, to convene in closed session at 6:59 p.m. as
authorized by Wisconsin Statue 19.85(1)(e) for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting other specified
public business, whenever competitive or bargaining reasons require a closed session, related to
the Octopi development agreement and municipal revenue obligation. The Village Board may
reconvene in open session and discuss and take action on the subject matter discussed in closed
session.
Motion Passed. For: 6 - Erin Moran, Phil Willems, Chris Zellner, Sue Springman, Sam Ballweg,
Joe Zitzelsberger. Against: 0. Absent: 1 - Bill Ranum.
3 Discuss and Take Action on Potential Sale of Castle Creek Outlot Plat, Outlot 10
*The Village Board may convene in closed session as authorized by Wisconsin
Statue 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing
of public properties, the investing of public funds, or conducting other specified
public business, whenever competitive or bargaining reasons require a closed
session. The Village Board may reconvene in open session and discuss and take
action on the subject matter discussed in closed session.
Motion by Sam Ballweg, second by Joe Zitzelsberger, to convene in closed session at 7:03 p.m.
as authorized by Wisconsin Statue 19.85(1)(e) for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting other specified
public business, whenever competitive or bargaining reasons require a closed session, related to
the potential sale of Castle Creek Outlot Plat, Outlot 10. The Village Board may reconvene in
open session and discuss and take action on the subject matter discussed in closed session.
Motion Passed. For: 6 - Sue Springman, Sam Ballweg, Joe Zitzelsberger, Erin Moran, Phil
Willems, Chris Zellner. Against: 0. Absent: 1 - Bill Ranum.
ADJOURN
Motion by Sam Ballweg, second by Erin Moran, to adjourn at 7:58 p.m.
Motion Passed. For: 6, Against: 0
Respectfully Submitted,
_____________________________________
Laurie Helt, Deputy Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
May 21, 2018 6:00 PM
Agendas may change prior to the commencement of the meeting.
Please check the posting board at the Village Hall, 500 W. Main Street,
Waunakee, Wisconsin for the current agenda.
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
CONSENT AGENDA
1 Approve May 7, 2018 Village Board Minutes
2 Approve Schedule of Bills
3 Approve Application for Temporary Class "B" License Application for
Waunakee Rotary Club
4 Approve Temporary Operator License Applications for Diane M. Anderson and
Phillip J. Willems
PUBLIC COMMENT*
PRESENTATIONS
1 Discuss and Take Action on Proclamation Honoring Kruchten Family
2 Discuss and Take Action on Proclamation Honoring Randy Meffert
PUBLIC HEARING*
1 Discuss and Take Action on Request to Rezone 6172 CTH I, Town of Westport,
to Village ER-1
NEW BUSINESS
1 Discuss and Take Action on Waunakee Area Fire District Air Packs Funding
Request
2 Discuss and Take Action on Resolution Awarding the Sale of $7,450,000 General
Obligation Corporate Purpose Bonds, Series 2018A
3 Discuss and Take Action on Octopi Development Agreement and Municipal
Revenue Obligation *The Village Board may convene in closed session as
authorized by Wisconsin Statute 19.85 (1)(e) for the purpose of deliberating or
negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session. The Village Board may reconvene in open session
and discuss and take action on the subject matter discussed in closed session.
4 Discuss and Take Action on Potential Sale of Castle Creek Outlot Plat, Outlot 10
*The Village Board may convene in closed session as authorized by Wisconsin
Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of
public properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed session. The
Village Board may reconvene in open session and discuss and take action on the
subject matter discussed in closed session.
OLD BUSINESS
1 Discuss and Take Action on Petition for Annexation by Lone Silo North
Addition LLC, Annexation Ordinance, Rezone, and Pre-Annexation Agreement
ADJOURN
*As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public
comment period on Board meeting agendas to afford an opportunity for valued public comments.
This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may
share comments with the Board on items that do not appear on the agenda. The Village Board
may not engage in back-and-forth discussion or take formal action during this period, as the
subject items are not specifically listed. The Board may consider deferring the subject to a later
meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the
right to attend and observe open session meetings of the Village Board, but does not require
allowing the public to speak or actively participate. The Village Board may determine if citizen
participation will be allowed and to what extent.
State statute and/or Village Code requires the Village Board to hold public hearings on certain
specified matters where the public can comment on the particular subject. The meeting
chairperson will identify rules for providing comments. Other items on the agenda which are not
listed for public hearing do not require the Board to allow public comment, however the meeting
chairperson can at his/her own discretion allow limited public comments.
Anyone is welcome to contact Village Staff with questions on agenda items before or after
meetings. A staff directory is available at www.waunakee.com/directory. Village Hall can be
reached at (608)850-8500. The entire Village Board may be contacted by sending an email to
officialcorrespondence@waunakee.com.
Any person who has a qualifying disability as defined by the Americans with Disabilities
Act that requires the meeting or materials at the meeting to be in an accessible location or
format should contact the municipal clerk at (608) 850-8500, 500 West Main Street,
Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the
meeting so that any necessary arrangements can be made to accommodate each request.
Next scheduled meeting is June 4, 2018 6:00 PM.
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