Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street August 20, 2018 6:00 PM Meeting Minutes CALL TO ORDER The August 20, 2018 Village Board meeting was called to order by President Chris Zellner at 6:03 p.m. ROLL CALL Present: Joe Zitzelsberger, Sam Ballweg, Sue Springman, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran Absent: None Also Present: Todd Schmidt, Julee Helt, Renee Meinholz, Kevin Even, Bryan Kleinmaier, Roberta Baumann, Jeanne Whitish, Mary Ellen Kearney, Adam Bentley, Maria Patt, Kristin Runge, Bill Frederick, Sue McDade, Jerry Tierney, Ann Lewandowski, Sam Kaufmann, Nila Frye, Linda Ashmore, Mary Jo Bell, Tammy Andries, Brandon Andries, Lauri Morris, Steven Kalscheuer, Casey Koenig, Steven Erickson, Bill Dunlop, Dan O’Callaghan CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Clerk Helt for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Sam Ballweg, second by Sue Springman, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 7, Against: 0. 1 Approve August 6, 2018 Village Board Minutes Motion to approve the August 6, 2018 Village Board minutes. 2 Approve Schedule of Bills Motion to approve check numbers 76778 through 76807 totalling $103,138.16, check number 76808 in the amount of $80.60, and check numbers 76812 through 76839 totalling $1,253,101.79. 3 Approve Update to CDL Policy/Village Vehicle Operation Policy Motion to approve the Commercial Driver's License/Operation of Vehicles Policy Update. PUBLIC COMMENT Nila Frye, 404 E. Verleen Avenue, expressed her hope that the Village Board would attend the Dane County Housing Summit. Ann Lewandowski, 103 W. Third Street, suggested that the same method for selecting the Housing Task Force members be used as is used when selecting appointments for other committees. President Zellner read a letter from the City of Sun Prairie thanking Waunakee's emergency services for their assistance with the downtown fire and explosion, and he thanked the same group for their assistance with Waunakee's recent incident. PUBLIC HEARING 1 Discuss and Take Action on Request from John Wallner to Rezone 4996 Gilkeson Road, Town of Westport, from County R-1 Residential District to Village R-1 Single Family Residential District to Construct Shed The public hearing to consider a request from John Wallner to rezone 4996 Gilkeson Road, Town of Westport, from County R-1 Residential District to Village R-1 Single Family Residential District, to construct a shed, was opened at 6:08 p.m. and closed at 6:09 p.m. Motion by Phil Willems, second by Bill Ranum, to approve the request from John Wallner to rezone 4996 Gilkeson Road, Town of Westport, from County R-1 Residential District to Village R-1 Single Family Residential District, to construct a shed, subject to the conditions and restrictions recommended by the Joint Plan Commission and the Town of Westport. Motion Passed. For: 7, Against: 0. 2 Discuss and Take Action on Request from Roger Wolter/Purple Cow Organics to Rezone 5935 CTH K, Town of Westport, from County C-1 Commerical District to Village C-1 General Commercial District The public hearing to consider a request from Roger Wolter/Purple Cow Organics to rezone 5935 CTH K, Town of Westport, from County C-1 Commercial District to Village C-1 General Commercial District, was opened at 6:10 p.m. and closed at 6:11 p.m. Motion by Phil Willems, second by Erin Moran, to approve the request from Roger Wolter/Purple Cow Organics to rezone 5935 CTH K, Town of Westport, from County C-1 Commercial District to Village C-1 General Commercial District, with all standard Town conditions. Motion Passed. For: 7, Against: 0. 3 Discuss and Take Action on Certified Survey Map and Rezone Request for Brandon Andries for Vacant Lot Adjacent to 5152 River Road, Town of Westport, from County A-1 EX Agricultural District to Village CR-5ac Countryside Residential District The public hearing to consider a certified survey map and rezone request for Brandon Andries for a vacant lot adjacent to 5152 River Road, Town of Westport, from County A-1 EX Agricultural District to Village CR-5ac Countryside Residential District, was opened at 6:11 p.m. and closed at 6:12 p.m. Motion by Sue Springman, second by Sam Ballweg, to approve the Certified Survey Map and rezone request for Brandon Andries for a vacant lot adjacent to 5152 River Road, Town of Westport, from County A-1 EX Agricultural District to Village CR-5ac Countryside Residential District, as recommended by the Joint Plan Commission and the Town of Westport. Motion Passed. For: 7, Against: 0. 4 Discuss and Take Action on Certified Survey Map for Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport The public hearing to consider a certified survey map for Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport, was opened at 6:13 p.m. and closed at 6:14 p.m. Motion by Sam Ballweg, second by Phil Willems, to approve the Certified Survey Map for Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport, as recommended by the Town. Motion Passed. For: 7, Against: 0. LICENSES/PERMITS 1 Discuss and Take Action on Operator License Application for Laura Strong, Marci Stahlman, Bonita Carrie, Erica Borleske, Stefanie Hayman, and Johna Ryan Motion by Phil Willems, seconded by Joe Zitzelsberger, to approve operator license applications for Laura Strong, Marci Stahlman, Bonita Carrie, Erica Borleske, Stefanie Hayman, and Johna Ryan, subject to successful completion of an approved responsible beverage server training course and review by the Waunakee Police Department. Motion Passed. For: 7, Against: 0. NEW BUSINESS 1 Discuss and Take Action on Banking Bid Proposals Motion by Sue Springman, second by Phil Willems, to approve the banking services proposal from Old National Bank. Motion Passed. For: 6, Against: 0, Abstain: 1-Sam Ballweg. 2 Discuss and Take Action on Meadowbrook Park Shelter Bids Motion by Phil Willems, second by Sue Springman, to approve the contract with Iconica, Inc., for construction of the Meadowbrook Park shelter for a total cost of $356,327. Motion Passed. For: 7, Against: 0. 3 Discuss and Take Action on Dark Store Legislative Campaign Funding Request Motion by Chris Zellner, second by Phil Willems, to approve the allocation of $1,200 from insurance dividend proceeds for the League of Wisconsin Municipalities Dark Store Legislative Campaign. Motion Passed. For: 7, Against: 0. 4 Discuss and Take Action to Create Waunakee Housing Task Force Motion by Phil Willems, second by Bill Ranum, to approve the task to be completed by the Waunakee Housing Task Force and the composition of the task force as amended, and to assign Village Administration to take the necessary steps to coordinate and complete the study by providing staff support and guidance to the task force and UW Extension consulting team. Motion Passed. For: 7, Against: 0. OLD BUSINESS 1 Discuss and Take Action on Rezone Request from Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport, for Proposed New Lots, from County A-1 EX Agricultural District to Village ER-1 Estate Residential District and CON Conservancy District The public hearing to consider a rezone request from Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport, for proposed new lots, from County A-1 EX Agricultural District to Village ER-1 Estate Residential District and CON Conservancy District, was held open from the August 6, 2018 Village Board meeting and closed at 7:12 p.m. Motion by Sam Ballweg, second by Sue Springman, to approve the rezone request from Steven and Ronald Kalscheuer, 5511 Easy Street, Town of Westport, for proposed new lots, from County A-1 EX Agricultural District to Village ER-1 Estate Residential District and CON Conservancy District, as recommended by the Town. Motion Passed. For: 7, Against: 0. NEW BUSINESS 5 Discuss and Take Action on Amendment to Octopi Development Agreements* The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Phil Willems, second by Bill Ranum, to convene in closed session at 7:34 p.m. as authorized by Wisconsin Statute 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to potential amendments to development agreements for Octopi. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. Roll Call Vote—For: 7 - Chris Zellner, Sam Ballweg, Erin Moran, Bill Ranum, Sue Springman, Phil Willems, Joe Zitzelsberger, Against: 0. OLD BUSINESS 2 Discuss and Take Action on Forward Development Group Request for TIF Participation in Woodland Crest Development* The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Dan O'Callaghan summarized the project and request for TIF assistance. Motion by Phil Willems, second by Bill Ranum, to convene in closed session at 7:35 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to Forward Development Group request for TIF participation in Woodland Crest Development. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. Roll Call Vote—For: 7 - Chris Zellner, Sam Ballweg, Erin Moran, Bill Ranum, Sue Springman, Phil Willems, Joe Zitzelsberger, Against: 0. ADJOURN Motion by Bill Ranum, second by Sam Ballweg, to adjourn at 8:42 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk