Village Board
Regular MeetingWaunakee, WI · September 17, 2018
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
September 17, 2018 6:00 PM
Meeting Minutes
CALL TO ORDER
The September 17, 2018 Village Board meeting was called to order by President Chris Zellner at
6:01 p.m.
ROLL CALL
Present: Sam Ballweg, Sue Springman, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran
Absent: Joe Zitzelsberger
Also Present: Todd Schmidt, Julee Helt, Renee Meinholz, Kevin Even, Bryan Kleinmaier,
Roberta Baumann, Maria Patt, Mary Heimbecker, Ann Lewandowski, Kent Straus, Don Tierney,
Mike Lawton, Frank Bergmann
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notice,
and online availability)
Public postings, official notices, and online availability were confirmed by Clerk Julee Helt for
open meeting compliance.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
Motion by Phil Willems, second by Sue Springman, to approve the Consent Agenda including all
of the items listed below.
Motion Passed. For: 6, Against: 0.
1 Approve September 4, 2018 Village Board Minutes
Motion to approve the September 4, 2018 Village Board minutes.
2 Approve Schedule of Bills
Motion to approve check numbers 76881 through 76903 totaling $84,879.06 and 76904 through
76932 totaling $363,807.14.
3 Approve Parks PAYGO Fund Project Updates
Motion to approve the adjustments to the Parks PAYGO Fund project list.
4 Approve Amendment to Strand Task Order for 2018 Construction Projects
Motion to approve Amendment No. 1 to Strand Task Order 17-04.
PUBLIC COMMENT
Trustee Sam Ballweg expressed his thanks for everyone who contributed to the success of
Wauktoberfest.
PUBLIC HEARING
1 Discuss and Take Action an Amendment to General Developement Plan (GDP)
for Kilkenny Farms Commons to Consolidate 82 Multi-Family Units Previously
Approved for Lots 263 and 264 to Lot 2 of CSM 14357
The public hearing to consider an amendment to the General Development Plan (GDP) for
Kilkenny Farms Commons to consolidate 82 multi-family units previously approved for Lots
263 and 264 to Lot 2 of Certified Survey Map 14357 was opened at 6:04 p.m. and closed at 6:05
p.m.
Motion by Sue Springman, second by Erin Moran, to approve the General Development Plan
(GDP) amendment for Kilkenny Farms Commons as presented and recommended by the Plan
Commission and the Joint Plan Commission.
Motion Passed. For: 6, Against: 0.
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Applications for Paul Ludwiczak,
Brianna Vosen, and Debora Grimesey
Motion by Phil Willems, second by Bill Ranum, to approve operator license applications for Paul
Ludwiczak, Brianna Vosen, and Debora Grimesey, subject to successful completion of an
approved responsible beverage server training course and review by the Waunakee Police
Department.
Motion Pass. For: 6, Against: 0.
2 Discuss and Take Action on New Alcohol Beverage Retail License Application
for Doughboys Italian Restaurant LLC dba Doughboys Italian Restaurant
Motion by Sue Springman, second by Erin Moran, to approve a new Class B Combination
Alcohol Beverage License application for Doughboys Italian Restaurant LLC, dba Doughboys
Italian Restaurant, premise identified as building located at 246 N. Century Avenue; 14 x 34
deck on north side of building, with no outdoor music speakers, and outdoor television not
visible from any adjoining residences with sound turned off; residential noise restrictions apply;
outdoor service hours 11:00 a.m. to 9:00 p.m., Sunday through Thursday, and 12:00 noon to
10:00 p.m., Friday and Saturday; Conditional Use Permit is revocable if there are significant
complaints from residences and/or police calls or violations of noise standards; construction of
privacy screening subject to Village Engineer and permits; and subject to possession of a current
seller’s permit, payment of outstanding liquor bills, and payment of all outstanding bills or
monies owed the Village.
Motion Pass. For: 6, Against: 0.
3 Discuss and Take Action on New Alcohol Beverage Retail License Application
for Monarca LLC dba El Charro Mexican Grill
Motion by Phil Willems, second by Bill Ranum, to approve a new Class B Combination Alcohol
Beverage License application for Monarca LLC, dba El Charro Mexican Grill, premise identified
as building at 1336 Montondon Avenue Suite 4C, approximately 1,237 square feet in upper level
of Unit 200 located in west corner of building; 960 square foot patio with 5 foot high fence at
northwest corner of building; all outdoor speakers to be positioned away from residential houses;
residential noise restrictions apply; hours for outside service are restricted to 11:00 a.m. to 9:00
p.m., Sunday through Thursday, and 12:00 noon to 10:00 p.m., Friday and Saturday; Conditional
Use Permit is revocable if there are significant complaints from neighboring residences, police
calls, or violations of the Village’s noise standards; Conditional Use Permit is reviewable
annually and may be revised or revoked if warranted by the Plan Commission based on
neighborhood complaints; traffic circulation pattern with appropriate lane markings or other
signage must be approved by the Village Engineer; specific outdoor alcohol consumption area
and necessary signage must be approved by the Police Chief and Village Engineer; and subject
to possession of a current seller’s permit, payment of outstanding liquor bills, and payment of all
outstanding bills or monies owed the Village.
Motion Passed. For: 6, Against: 0.
ADJOURN
Motion by Bill Ranum, second by Sue Springman, to adjourn at 6:12 p.m.
Motion Passed. For: 6, Against: 0.
Respectfully Submitted,
_____________________________________
Julee R. Helt, Village Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
September 17, 2018 6:00 PM
Agendas may change prior to the commencement of the meeting.
Please check the posting board at the Village Hall, 500 W. Main Street,
Waunakee, Wisconsin for the current agenda.
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
1 Approve September 4, 2018 Village Board Minutes
2 Approve Schedule of Bills
3 Approve Parks PAYGO Fund Project Updates
4 Approve Amendment to Strand Task Order for 2018 Construction Projects
PUBLIC COMMENT*
PUBLIC HEARING*
1 Discuss and Take Action an Amendment to General Developement Plan (GDP)
for Kilkenny Farms Commons to Consolidate 82 Multi-Family Units Previously
Approved for Lots 263 and 264 to Lot 2 of CSM 14357
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Applications for Paul Ludwiczak,
Brianna Vosen, and Debora Grimesey
2 Discuss and Take Action on New Alcohol Beverage Retail License Application
for Doughboys Italian Restaurant LLC dba Doughboys Italian Restaurant
3 Discuss and Take Action on New Alcohol Beverage Retail License Application
for Monarca LLC dba El Charro Mexican Grill
ADJOURN
*As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public
comment period on Board meeting agendas to afford an opportunity for valued public comments.
This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may
share comments with the Board on items that do not appear on the agenda. The Village Board
may not engage in back-and-forth discussion or take formal action during this period, as the
subject items are not specifically listed. The Board may consider deferring the subject to a later
meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the
right to attend and observe open session meetings of the Village Board, but does not require
allowing the public to speak or actively participate. The Village Board may determine if citizen
participation will be allowed and to what extent.
State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on
certain specified matters where the public can comment on the particular subject. The meeting
chairperson will identify rules for providing comments. Other items on the agenda which are not
listed for public hearing do not require the Board to allow public comment, however the meeting
chairperson can at his/her own discretion allow limited public comments.
Anyone is welcome to contact Village Staff with questions on agenda items before or after
meetings. A staff directory is available at www.waunakee.com/directory. Village Hall can be
reached at (608)850-8500. The entire Village Board may be contacted by sending an email to
officialcorrespondence@waunakee.com.
Any person who has a qualifying disability as defined by the Americans with Disabilities
Act that requires the meeting or materials at the meeting to be in an accessible location or
format should contact the municipal clerk at (608) 850-8500, 500 West Main Street,
Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the
meeting so that any necessary arrangements can be made to accommodate each request.
Next scheduled meeting is October 1, 2018 6:00 PM.
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