Village Board
Regular MeetingWaunakee, WI · April 15, 2019
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
April 15, 2019 6:00 PM
Meeting Minutes
CALL TO ORDER
The April 15, 2019 Village Board meeting was called to order by President Zellner at 6:00 p.m.
ROLL CALL
Present: Joe Zitzelsberger, Sam Ballweg, Phil Willems, Sue Springman, Bill Ranum, Chris
Zellner, Erin Moran
Also Present: Todd Schmidt, Caitlin Stene, Renee Meinholz, Kevin Even, Bryan Kleinmaier,
Roberta Baumann, Nila Frye, Vaughn Frye, Scott Russell, Kaleb Gottwalk, Maria Patt, Deb
Richi, Sam Kaufmann, Josh Sweno, Konner Kearny, Bill Dunlop, Dave Jankins, Lauren Loften,
Brian Bauman, Pete Hosch, Linda Ashmore, Gerry Ashmore, Nathen Branding, Ann Helt,
Dennis Helt, Dixie Matt, Mary Ellen Kearney, Don Tierney, Jerry Tierney
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notice,
and online availability)
Public postings, official notices, and online availability were confirmed by Clerk Caitlin Stene
for open meeting compliance.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
Motion by Sue Springman, second by Joe Zitzelsberger, to approve the Consent Agenda
including all of the items listed below.
Motion Passed. For: 7, Against: 0
1 Approve Schedule of Bills
Motion to approve check numbers.
2 Approve the 2019 Parks PAYGO Fund Project List
Motion to approve the project list for the 2019 Parks PAYGO as recommended by the Park and
Recreation Committee.
PUBLIC COMMENT
Village Administrator Todd Schmidt discussed the new room layout.
PRESENTATIONS
1 Discuss and Take Action on Proclamation Honoring Sam Ballweg
Motion by Phil Willems, second by Bill Ranum to approve the proclamation honoring Sam
Ballweg.
Motion Passed. For: 7, Against: 0.
2 Presentation regarding EMS Monument Project
Vaugh Frye of Waunakee EMS provided a presentation regarding the proposed EMS monument
project and asked for the Village Board's financial support of the project.
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Applications for Cameron J.
Hurlebaus, Claudia E. Roen and Claire L. Odegaard
Motion by Bill Ranum, second by Erin Moran, to approve the operator license applications for
Cameron J. Hurlebaus, Claudia E. Roen, and Claire L. Odegaard, subject to successful
completion of an approved responsible beverage server training course and review by the
Waunakee Police Department.
Motion Passed. For: 7, Against: 0.
NEW BUSINESS
1 Discuss and Take Action on Revised Investment Policy
Motion by Phil Willems, second by Joe Zitzelsberger, to approve the investment policy.
Motion Passed. For: 7, Against: 0.
2 Discuss and Take Action on Bids for 2019 Public Works Improvement Projects
Motion by Phil Willems, second by Erin Moran, to award the contract to Raymond P. Cattell
including the base bid, Alternative bid No. 1, Alternative bid No.2 and Alternative bid No. 3. for
$1,063,402.
Motion Passed. For: 7, Against: 0.
3 Discuss and Take Action on Contract with Graef-USA Inc. for Planner Services
Motion by Sue Springman, second by Bill Ranum, to to approve the contract with Graef/Ed
Freer as presented.
Motion Passed. For: 7, Against: 0.
4 Discuss and Take Action on Resolution Approving Fund Transfers and Budget
Amendments
Motion by San Ballweg, second by Phil Willems, to approve the resolution approving fund
transfers and budget amendments.
Motion Passed. For: 7, Against: 0.
5 Discuss and Take Action on 2019-2020 Committee Appointments
Motion by Phil Willems, second by Bill Ranum, to approve the board, commission, and
committee appointments as recommended by the Village President.
Motion Passed. For: 7, Against: 0.
6 Discuss and Take Action on Agreement with Go North Branding
Motion by Phil Willems, second by Sam Ballweg, to approve an agreement with Go North
Branding as outlined.
Motion Passed. For: 6, Against: 0, Abstain: 1.
OLD BUSINESS
1 Discuss and Take Action on proposed grocery store developments (HyVee and
Festival Foods) at CTH Q and Woodland Drive
Following discussion, no action was taken.
2 Discuss and Take Action on the following items related to the Woodland Crest
Development, which includes the Hy-Vee grocery store project, at the southeast
corner of County Highway Q and Woodland Drive: Annexation Ordinance,
General Development Plan (which is a zoning document), Preliminary and Final
Plat, Annexation Agreement, Development Agreement, and Vacant Building
Agreement.* For purposes of discussion or action on the Annexation Agreement,
Development Agreement, and/or Vacant Building Agreement, the Village Board may
convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the
purpose of conducting other specified public business, whenever competitive or
bargaining reasons require a closed session. The Village Board may reconvene in
open session and discuss and take action on the subject matter discussed in closed
session.
Motion by Sue Springman, second by Joe Zitzelsberger, to approve the Annexation Ordinance,
conditioned upon execution of Annexation Agreement, Development Agreement, Escrow
Agreement, and Vacant Building Agreement by May 15.
Motion Passed. For: 7, Against: 0.
Motion by Bill Ranum, second by Phil Willems, to approve Annexation Agreement, subject to
final review and approval by the Village Administrator, the Village Engineer, and the Village
Attorney.
Motion Passed. For: 7, Against: 0.
Motion by Joe Zitzelsberger, second by Erin Moran, to approve the Development Agreement,
subject to final review and approval by the Village Administrator, the Village Engineer, and the
Village Attorney.
Motion Passed. For: 7, Against: 0.
Motion by Phil Willems, second by Sue Springman, to approve the General Development Plan,
subject to final review and approval by the Village Engineer and the Village Attorney.
Motion Passed. For: 7, Against: 0.
Motion by Bill Ranum, second by Joe Zitzelsberger, to approve the preliminary and finals plats,
subject to final review and approval by the Village Engineer and the Village Attorney.
Motion Passed. For: 7, Against: 0.
3 Discuss litigation between Main Street Waunakee, LLC and the Village of
Waunakee.*
Motion by Bill Ranum, second by Joe Zitzelsberger, to allow trustee elected Gary Herzberg to
participate in closed session.
Motion Passed. For: 7, Against: 0.
Motion by Susan Springman, second by Bill Ranum, to convene in closed session at 7:30 p.m. as
authorized by Wisconsin Statute 19.85(1)(g) for the purpose of conferring with legal counsel for
the Village Board who is rendering oral or written advice concerning strategy to be adopted by
the Village Board with respect to litigation in which it is or is likely to become involved. The
Village Board may reconvene in open session and discuss and take action on the subject matter
discussed in closed session.
Motion Passed. For: 7 - Chris Zellner, Erin Moran, Bill Ranum, Sue Springman, Sam Ballweg,
Joe Zitzelsberger, Phil Willems. Against: 0.
ADJOURN
Motion by Sam Ballweg, seconded by Erin Moran, to adjourn at 7:55 p.m.
Motion Passed. For: 7, Against: 0.
Respectfully Submitted,
_____________________________________
Caitlin Stene, Village Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
April 15, 2019 6:00 PM
Agendas may change prior to the commencement of the meeting.
Please check the posting board at the Village Hall, 500 W. Main Street,
Waunakee, Wisconsin for the current agenda.
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
1 Approve Schedule of Bills
2 Approve the 2019 Parks PAYGO Fund Project List
PUBLIC COMMENT*
PRESENTATIONS
1 Discuss and Take Action on Proclamation Honoring Sam Ballweg
2 Presentation regarding EMS Monument Project
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Applications for Cameron J.
Hurlebaus, Claudia E. Roen and Claire L. Odegaard
NEW BUSINESS
1 Discuss and Take Action on Revised Investment Policy
2 Discuss and Take Action on Bids for 2019 Public Works Improvement Projects
3 Discuss and Take Action on Contract with Graef-USA Inc. for Planner Services
4 Discuss and Take Action on Resolution Approving Fund Transfers and Budget
Amendments
5 Discuss and Take Action on 2019-2020 Committee Appointments
6 Discuss and Take Action on Agreement with Go North Branding
OLD BUSINESS
1 Discuss and Take Action on proposed grocery store developments (HyVee and
Festival Foods) at CTH Q and Woodland Drive
2 Discuss and Take Action on the following items related to the Woodland Crest
Development, which includes the Hy-Vee grocery store project, at the southeast
corner of County Highway Q and Woodland Drive: Annexation Ordinance,
General Development Plan (which is a zoning document), Preliminary and Final
Plat, Annexation Agreement, Development Agreement, and Vacant Building
Agreement.* For purposes of discussion or action on the Annexation Agreement,
Development Agreement, and/or Vacant Building Agreement, the Village Board may
convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the
purpose of conducting other specified public business, whenever competitive or
bargaining reasons require a closed session. The Village Board may reconvene in
open session and discuss and take action on the subject matter discussed in closed
session.
3 Discuss litigation between Main Street Waunakee, LLC and the Village of
Waunakee.* The Village Board may convene in closed session as authorized by
Wisconsin Statute 19.85(1)(g) for the purpose of conferring with legal counsel for the
Village Board who is rendering oral or written advice concerning strategy to be
adopted by the Village Board with respect to litigation in which it is or is likely to
become involved. The Village Board may reconvene in open session and discuss and
take action on the subject matter discussed in closed session.
ADJOURN
*As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public
comment period on Board meeting agendas to afford an opportunity for valued public comments.
This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may
share comments with the Board on items that do not appear on the agenda. The Village Board
may not engage in back-and-forth discussion or take formal action during this period, as the
subject items are not specifically listed. The Board may consider deferring the subject to a later
meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the
right to attend and observe open session meetings of the Village Board, but does not require
allowing the public to speak or actively participate. The Village Board may determine if citizen
participation will be allowed and to what extent.
State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on
certain specified matters where the public can comment on the particular subject. The meeting
chairperson will identify rules for providing comments. Other items on the agenda which are not
listed for public hearing do not require the Board to allow public comment, however the meeting
chairperson can at his/her own discretion allow limited public comments.
Anyone is welcome to contact Village Staff with questions on agenda items before or after
meetings. A staff directory is available at www.waunakee.com/directory. Village Hall can be
reached at (608)850-8500. The entire Village Board may be contacted by sending an email to
officialcorrespondence@waunakee.com.
Any person who has a qualifying disability as defined by the Americans with Disabilities
Act that requires the meeting or materials at the meeting to be in an accessible location or
format should contact the municipal clerk at (608) 850-8500, 500 West Main Street,
Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the
meeting so that any necessary arrangements can be made to accommodate each request.
Next scheduled meeting is May 6, 2019 6:00 PM.
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