Village Board

Name: Village Board — Waunakee, WI
Start: 2019-05-06T18:00:00
End: 2019-05-06T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · May 6, 2019

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street May 6, 2019 6:00 PM Meeting Minutes CALL TO ORDER The May 6, 2019 Village Board meeting was called to order by President Zellner at 6:00 p.m. ROLL CALL Present: Joe Zitzelsberger, Phil Willems, Bill Ranum, Chris Zellner, Gary Herzberg Absent: Sue Springman, Erin Moran Also Present: Adam Bentley, Caitlin Stene, Renee Meinholz, Kevin Even, Bryan Kleinmaier, Roberta Baumann, Nila Frye, Sam Kaufmann, Jerry Tierney, Linda Marty Schmitz, Maria Patt, Diane Phaneuf CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notice, and online availability) Public postings, official notices, and online availability were confirmed by Clerk Caitlin Stene for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Bill Ranum, second by Phil Willems, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 5; Against: 0; Absent: 2. 1 Approve March 25, 2019, April 1, 2019 and April 15, 2019 Village Board Minutes Motion to approve the March 25, 2019, April 1, 2019, and April 15, 2019 Village Board meeting minutes. 2 Approve Schedule of Bills Motion to approve check numbers 77914-77939 totaling $93,870.40, WEX in the amount of $3,540.44, US Bank in the amount of $110,394.48, check numbers 77940-77969 totaling $52,853.99, and check numbers 77973-77993 totaling $153,076.88 (77417 was voided). 3 Approve Temporary Operator License Application for Chad M. Lawler Motion to approve the Temporary Operator License application for Char M. Lawler. 4 Approve Temporary Class "B"/"Class B" License Application for Madison Area Builders Association for Parade of Homes Preview Party on June 7, 2019 Motion to approve the Temporary Class “B”/”Class B” License application for the Madison Area Builders Association for Parade of Homes Preview Party on June 7, 2019. 5 Approve Proclamation Declaring Friday, April 26, 2019 as Arbor Day in Waunakee Motion to approve the proclamation declaring Friday, April 26, 2019 as Arbor Day in the Village of Waunakee. 6 Approve 2019 Chip Seal Improvement Bid Motion to the low bid from Fahrner Asphaly and Paving for $103, 277.70 for the 2019 Chip Seal Improvement project. 7 Approve Amendment #1 to Ayres Associates Inc. Contract for Professional Services Relating to Environmental Consulting at the Village Center Motion to approve Amendment #1 o the professional services agreement with Ayres Associates. 8 Approve Proclamation Declaring Creative Economy Week Motion to approve proclamation declaring Creative Economy Week. PUBLIC COMMENT Nila Frye commented on the progress of the library. PRESENTATIONS 1 Approve Proclamation Declaring Poppy Day Motion by Bill Ranum, second by Gary Herzberg to approve the proclamation declaring Poppy Day. Motion Passed. For: 5; Against: 0; Absent: 2. PUBLIC HEARING 1 Public Hearing and Discuss and Take Action to Approve Resolution Updating Park Impact Fees The public hearing to approve the resolution updating Park Impact Fees was opened at 6:07 p.m. and closed at 6:08 p.m. Motion by Phil Willems, second by Bill Ranum to approve the 2019 park impact fees as present by staff. Motion Passed. For: 5; Against: 0; Absent: 2. LICENSES/PERMITS 1 Discuss and Take Action on Operator License Application for Alyssa Hightower Motion by Joe Zitzelsberger, second by Gary Herzberg to deny the operator license application for Alyssa Hightower consistent with the Policy for Review of Operator License Applications. Motion Passes. For: 5; Against: 0; Absent: 2. NEW BUSINESS 1 Discuss and Take Action on Resolution Supporting Census 2020 Initiatives Motion by Gary Herzberg, second by Joe Zitzelsberger to approve the resolution supporting the Census 2020 initiatives as presented by staff. Motion Passed. For: 5; Against: 0; Absent: 2. 2 Discuss and Take Action on an amended motion for the Annexation Ordinance related to the Woodland Crest Development, which includes the Hy-Vee grocery store project, at the southeast corner of County Highway Q and Woodland Drive Motion by Phil Willems, second by Bill Ranum to approve the annexation ordinance, conditioned upon the execution of the Annexation, the Development Agreement, and the Escrow Agreement, and conditioned upon Woodland Crest LLC's acquisition of the portion of the annexed property that includes Lots 1 and 2 and the land necessary for the public improvements. Motion Passed. For: 5; Against: 0; Absent: 2. 3 Discuss and Take Action on 2019-2020 Committee Appointments Motion by Joe Zitzelsberger, second by Gary Herzberg to approve the board, commission, and committee appointments as recommended by the Village President. Motion Passed. For: 5; Against: 0; Absent: 2. ADJOURN Motion by Zitzelsberger, seconded by Gary Herzberg, to adjourn at 6:13 p.m. Motion Passed. For: 5; Against: 0; Absent:2. Respectfully Submitted, ____________________________________ Caitlin Stene, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street May 6, 2019 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve March 25, 2019, April 1, 2019 and April 15, 2019 Village Board Minutes 2 Approve Schedule of Bills 3 Approve Temporary Operator License Application for Chad M. Lawler 4 Approve Temporary Class "B"/"Class B" License Application for Madison Area Builders Association for Parade of Homes Preview Party on June 7, 2019 5 Approve Proclamation Declaring Friday, April 26, 2019 as Arbor Day in Waunakee 6 Approve 2019 Chip Seal Improvement Bid 7 Approve Amendment #1 to Ayres Associates Inc. Contract for Professional Services Relating to Environmental Consulting at the Village Center 8 Approve Proclamation Declaring Creative Economy Week PUBLIC COMMENT* PRESENTATIONS 1 Approve Proclamation Declaring Poppy Day PUBLIC HEARING 1 Public Hearing and Discuss and Take Action to Approve Resolution Updating Park Impact Fees LICENSES/PERMITS 1 Discuss and Take Action on Operator License Application for Alyssa Hightower NEW BUSINESS 1 Discuss and Take Action on Resolution Supporting Census 2020 Initiatives 2 Discuss and Take Action on an amended motion for the Annexation Ordinance related to the Woodland Crest Development, which includes the Hy-Vee grocery store project, at the southeast corner of County Highway Q and Woodland Drive 3 Discuss and Take Action on 2019-2020 Committee Appointments ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may share comments with the Board on items that do not appear on the agenda. The Village Board may not engage in back- and-forth discussion or take formal action during this period, as the subject items are not specifically listed. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Anyone is welcome to contact Village Staff with questions on agenda items before or after meetings. A staff directory is available at www.waunakee.com/directory. Village Hall can be reached at (608)850- 8500. The entire Village Board may be contacted by sending an email to officialcorrespondence@waunakee.com. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is May 20, 2019 6:00 PM.

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