Village Board

VILLAGE OF WAUNAKEE BOARD MEETING **Virtual Meeting via Zoom Webinar*** May 18, 2020 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. CONNECTION INSTRUCTIONS This Village of Waunakee Village Board Meeting will be held as a live virtual meeting due to the State of Wisconsin’s Safer At Home Order. The public can participate in one of three ways:  PREFERRED METHOD: Participate on-line in Zoom webinar by using this link to join: https://us02web.zoom.us/j/85342253424. A computer, tablet, or smart phone will allow participation.  Call (301)715-8592, and enter Webinar ID: 853 4225 3424. Those requiring toll-free options are asked to contact Village Hall for details prior to the meeting at cstene@waunakee.com or (608)850-2827.  Watch live on the Village’s Facebook page: https://www.facebook.com/villageofwaunakee/. The meeting recording will also be made available afterwards on our YouTube channel. The on-line meeting agenda and all support materials can be found at https://onbase.waunakee.com/onbaseagendaonline. In addition to the public, all Board members and staff will also be participating remotely. An explanation on how the meeting will be conducted will occur promptly at 6:00 PM. Anyone with questions prior to the meeting may contact the Village at (608)850-2827 or cstene@waunakee.com. PUBLIC SPEAKING INSTRUCTIONS  WRITTEN COMMENTS: You can send comments to the Village Board on any matter, either on or not on the agenda, by emailing cstene@waunakee.com or in writing to Village Board, 500 W Main St., Waunakee, WI, 53597.  PUBLIC COMMENTS (for items not on the agenda): This agenda item allows those attending to speak about any item not on the agenda. During this item, those participating using the zoom system will be instructed to “raise hand” to speak. Those participating by phone are asked to register to speak by calling (608)850-2827 prior to the meeting. Each speaker is limited to one (1) minute. Further details about this item are listed at the end of the agenda.  FOR PUBLIC HEARINGS, REGISTER AND SPEAK: Those wishing to speak during the virtual meeting MUST register in advance of the meeting start time by emailing  cstene@waunakee.com or call (608)850-2827. You will be given information on how your speaking opportunity will be coordinated. Public hearing comments are limited to 2- minutes per speaker, unless modified by the chairperson.  FOR PUBLIC HEARINGS, REGISTER BUT DO NOT SPEAK: You can register your support or opposition for a public hearing item without speaking by emailing your name, address, and support/opposition to cstene@waunakee.com or calling (608)850-2827. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approve Low Bid for 2020 Chip Seal Project 3 Approve Certified Survey Map, Administrative Lot Line Adjustment, Combining Lots 55 & 56, First Addition to Carriage Ridge, Town of Westport 4 Approve Certified Survey Map, Administrative Lot Line Adjustment, Foulker/Lilley, River Road, Town of Westport 5 Approve Purchase of Playground Equipment for Watertower Park PUBLIC COMMENT (for items not on the agenda)* PUBLIC HEARING* 1 Public Hearing and Discussion/Action for Development Agreement, Certified Survey Map and Rezone from A-1 Agricultural to C-1 Commercial, Kwik Trip LLC to Construct a Convenience Store with Fueling Canopy at CTH Q Across from Peaceful Valley Parkway NEW BUSINESS 1 Discussion and Update regarding Village Procedures and Impacts of COVID-19 Pandemic 2 Discuss and Take Action on Resolution to Grant an Extension of Declaration of Emergency in the Village of Waunakee and Continuation of Joint Executive Authority 3 Discuss and Take Action on Resolution Allowing Pictures of Waunakee  Community High School Seniors to be Placed on Banners on Village Streetlight Poles as a Response to COVID-19 4 Update and Discussion regarding Sex Offender Residency Restriction Regulations 5 Discuss and Take Action on Resolution to Apply for a Loan from the Board of Commissioners of Public Lands State Trust Fund Loan Program to Reimburse Library Construction Costs Originally Paid by the General Fund ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may share comments with the Board on items that do not appear on the agenda. The Village Board may not engage in back-and-forth discussion or take formal action during this period, as the subject items are not specifically listed. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is June 1, 2020 6:00 PM.