Village Board

Name: Village Board — Waunakee, WI
Start: 2020-06-01T18:00:00
End: 2020-06-01T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · June 1, 2020

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING Virtual Meeting via Zoom Webinar June 1, 2020 6:00 PM Please note that due to the COVID-19 pandemic, the Village of Waunakee Village Board meeting was held as a live virtual meeting. Meeting Minutes CALL TO ORDER The June 1, 2020 Village Board meeting was called to order by President Chris Zellner at 6:02 p.m. ROLL CALL Present: Bill Ranum (arrived at 6:43 pm), Nila Frye, Kristin Runge, Phil Willems, Chris Zellner, Erin Moran, Gary Herzberg Also Present: Todd Schmidt, Caitlin Stene, Renee Meinholz, Kevin Even, Bryan Kleinmaier, Mary Heimbecker, Ann Lewandowski, Robert McPherson CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Clerk Caitlin Stene for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Trustee Nila Frye asked that item #2 be pulled. Motion by Phil Willems, second by Kristin Runge, to approve the Consent Agenda including all of the items listed below, expect item #2. Roll Call Vote. Motion Passed. For: 6 - Nila Frye, Kristin Runge, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg. Against: 0. 1 Approve Schedule of Bills Approve WEX in the amount of $1,575.81, check number 79498 in the amount of $553.35, check numbers 79499-79513 totaling $30,768.67, and 79514-79531 totaling $50,333.36. PUBLIC COMMENT (for items not on the agenda)* Ann Lewandowski (103 W 3rd Street) requested that the individuals in the video not be allowed to have their banner hung on Main Street. Mary Heimbecker (306 W 3rd Street) requested that item #2 under new business be open for public comment. Robert McPherson (1703 Alexandria Court) requested that item #2 under new business be open for public comment. LICENSES/PERMITS 1 Discuss and Take Action on Change of Premise for Monarca LLC, dba El Charro Mexican Grill Motion by Phil Willems, second by Gary Herzberg, to approve the premise change permitting the additional 2,241 square feet to include bar seating of 12 individuals and additional dining room space increasing seating by 94 individuals for El Charro Mexican Grill. Roll Call Vote. Motion Passed. For: 6 - Gary Herzberg, Nila Frye, Kristin Runge, Chris Zellner, Phil WIllems, Erin Moran. Against: 0. Consent Agenda Item #2 - Approve February 3, 2020, February 17, 2020, and March 2, 2020 Village Board Minutes. Motion by Kristin Runge, second by Erin Moran, to approve the February 3, 2020, February 17, 2020, and March 2, 2020 Village Board Minutes. Roll Call Vote. Motion Passed. For: 4 - Kristin Runge, Chris Zellner, Phil Willems, Erin Moran. Against: 0. Abstain: 2 - Nila Frye, Gary Herzberg. NEW BUSINESS 1 Discussion and Update regarding COVID-19 Pandemic Discussion only, no action taken. 2 Discussion on Tolerance and Inclusiveness in the Village Motion by Gary Herzberg, second by Nila Frye, to approve a working statement by the Village Board of the Village Of Waunakee regarding racist incidents and intolerance in our community. Roll Call Vote. Motion Passed. For: 7 - Phil Willems, Erin Moran, Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner. Against: 0. 3 Discuss and Take Action on Resolution Waiving Interest and Penalties on Certain Delinquent Property Tax Installment Payments Due in 2020 Motion by Chris Zellner, second by Gary Herzberg, to approve the resolution waiving interest and penalties on certain delinquent property tax installment payments dues in 2020. Roll Call Vote. Motion Passed. For: 7 - Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg, Nila Frye. Against: 0. 4 Discuss and Take Action on Changes to Special Assessment Policy Motion by Phil Willems, second by Nila Frye, to allow deferral of special assessments for one year or payments in installments over three years for those sidewalk special assessments billed in 2020. Roll Call Vote. Motion Passed. For: 7 - Erin Moran, Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems. Against: 0. 5 Discuss and Take Action on Ordinance Amending Chapter 6, Article II of the Code of Ordinances Concerning Operator Licenses Motion by Erin Moran, second by Phil Willems, to approve the ordinance amending Chapter 6, Article II of the Code of Ordinances concerning operator licenses. Roll Call Vote. Motion Passed. For: 7 - Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg, Nila Frye, Kristin Runge. Against: 0. 6 Discuss and Take Action on Initial Hiring Vacation and Sick Time Accrual for Sergeant Candidate Motion by Chris Zellner, second by Phil Willems, to approve an annual vacation accrual of 80 hours, prorated to date of hire, and a sick leave bank of 40 hours upon starting employment with the Village for Sergeant Candidate Matthew Plendl. Roll Call Vote. Motion Passed. For: 7 - Phil Willems, Erin Moran, Gary Herzberg, Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner. Against: 0. 7 Discuss and Take Action on Recommendation from WaunaBoom Committee Regarding July 4th, 2020 Celebration Motion by Kristin Runge, second by Bill Ranum, to approve the WaunaBoom Committee recommendation to cancel the WaunaBoom 2020 celebration due to COVID-19 and Dane County Public Health orders. Roll Call Vote. Motion Passed. For: 7 - Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg, Nila Frye. Against: 0. ADJOURN Motion by Bill Ranum, second by Gary Herzberg, to adjourn at 7:22 p.m. Motion Passed. Roll Call Vote. For: 7 - Nila Frye, Kristin Runge, Bill Ranum, Chris Zellner, Phil Willems, Erin Moran, Gary Herzberg. Respectfully Submitted, _____________________________________ Caitlin Stene, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING **Virtual Meeting via Zoom Webinar*** June 1, 2020 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. CONNECTION INSTRUCTIONS This Village of Waunakee Village Board Meeting will be held as a live virtual meeting due to the State of Wisconsin’s Safer At Home Order. The public can participate in one of three ways:  PREFERRED METHOD: Participate on-line in Zoom webinar by using the link to join: https://us02web.zoom.us/j/82695721233. A computer, tablet, or smart phone will allow participation.  Call 312-626-6799, and enter Webinar ID: 826 9572 1233. Those requiring toll-free options are asked to contact Village Hall for details prior to the meeting at cstene@waunakee.com or (608)850-2827.  Watch live on the Village’s Facebook page: https://www.facebook.com/villageofwaunakee/. The meeting recording will also be made available afterwards on our YouTube channel. The on-line meeting agenda and all support materials can be found at https://onbase.waunakee.com/onbaseagendaonline. In addition to the public, all Board members and staff will also be participating remotely. An explanation on how the meeting will be conducted will occur promptly at 6:00 PM. Anyone with questions prior to the meeting may contact the Village at (608)850-2827 or cstene@waunakee.com. PUBLIC SPEAKING INSTRUCTIONS  WRITTEN COMMENTS: You can send comments to the Village Board on any matter, either on or not on the agenda, by emailing cstene@waunakee.com or in writing to Village Board, 500 W Main St., Waunakee, WI, 53597.  PUBLIC COMMENTS (for items not on the agenda): This agenda item allows those attending to speak about any item not on the agenda. During this item, those participating using the zoom system will be instructed to “raise hand” to speak. Those participating by phone are asked to register to speak by calling (608)850-2827 prior to the meeting. Each speaker is limited to one (1) minute. Further details about this item are listed at the end of the agenda. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approve February 3, 2020, February 17, 2020, and March 2, 2020 Village Board Minutes PUBLIC COMMENT (for items not on the agenda)* LICENSES/PERMITS 1 Discuss and Take Action on Change of Premise for Monarca LLC, dba El Charro Mexican Grill NEW BUSINESS 1 Discussion and Update regarding COVID-19 Pandemic 2 Discussion on Tolerance and Inclusiveness in the Village 3 Discuss and Take Action on Resolution Waiving Interest and Penalties on Certain Delinquent Property Tax Installment Payments Due in 2020 4 Discuss and Take Action on Changes to Special Assessment Policy 5 Discuss and Take Action on Ordinance Amending Chapter 6, Article II of the Code of Ordinances Concerning Operator Licenses 6 Discuss and Take Action on Initial Hiring Vacation and Sick Time Accrual for Sergeant Candidate 7 Discuss and Take Action on Recommendation from WaunaBoom Committee Regarding July 4th, 2020 Celebration ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT, during which citizens may share comments with the Board on items that do not appear on the agenda. The Village Board may not engage in back-and-forth discussion or take formal action during this period, as the subject items are not specifically listed. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is June 15, 2020 6:00 PM.

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