Village Board

Name: Village Board — Waunakee, WI
Start: 2021-11-15T18:00:00
End: 2021-11-15T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · November 15, 2021

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING 500 W Main Street November 15, 2021 6:00 PM Meeting Minutes CALL TO ORDER The November 15, 2021 Village Board meeting was called to order by President Chris Zellner at 6:01 p.m. ROLL CALL Present: Nila Frye, Sam Kaufmann, Phil Willems, Chris Zellner, Erin Moran, Gary Herzberg, Bill Ranum (arrived at 6:06 pm) Also Present: Todd Schmidt, Caitlin Stene, Tim Semmann, Byran Kleinmeier, Renee Meinholz, Erick Plumb, Sue McDade, Chief Adam Kreitzmen, Bill Frederick, Gabe Altenbernd, Brian Munson, Jean Elvekrog, Roberta Baumann, Nancy Keller, Jeff Kraemer, Mary Heimbecker, Sandy Esse, Rosemarie Hodulik, Sue Manski, Linda Ashmore, Michael Richer CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Village Clerk Caitlin Stene for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Sam Kaufmann, second by Nila Frye, to approve the Consent Agenda items #1-6 from the list below. Motion Passed: For: 6, Against: 0 1 Approve Schedule of Bills Approve check numbers 81408-81430 (81309 voided) totaling $120,959.49, 81431-81441 totaling $29,555.44, and 81443-81465 (81292 and 81302 voided) totaling $31,094.16. 2 Approve November 1, 2021 Village Board Minutes Approve November 1, 2021 Village Board minutes. 3 Approve Request by Cuco’s Inc dba Cuco’s Mexican Restaurant to transfer Class “B” / “Class B” Retail License from 350 N. Century Ave to 246 N. Century Ave Approve request from Cuco’s Mexican Restaurant to transfer their retail license from 350 N. Century Avenue to 246 N. Century Avenue. 4 Approve Updates to the Seasonal and Casual Program Employee Pay Plan Approve the 2022 Seasonal and Casual Program Employee Pay Plan as presented by staff. 5 Approve Updates to the Parks PAYGO Projects List Approve updated Parks PAYGO project list. 6 Approve Amendment No. 1 to Task Order No. 20-04 with Strand Associates for Arboretum Village and Kopp Road Construction-Related Services Approve amendment to Strand Task Order No. 20-04 related to Arboretum Village and Kopp Road construction-related services. PUBLIC COMMENT Administrator Todd Schmidt recognized Caitlin Stene, Deputy Administrator / Village Clerk for her service to the Village of Waunakee. PUBLIC HEARING President Chris Zellner rescued himself from Public Hearing #1 at 6:05 p.m. 1 Public Hearing, Discuss and Take Action on Request by Forward Development Group, on behalf of Kraemer Development, for Amendment to the General Development Plan of Woodland Crest to Include Lots 1 & 2 of CSM 4619, corner of Century Ave. and Peaceful Valley Parkway Following a presentation by Village staff, the public hearing regarding the request by Forward Development Group, on behalf of Kraemer Development, for an amendment to the General Development Plan of Woodland Crest to Include Lots 1 & 2 of CSM 4619, located on the corner of Century Ave. and Peaceful Valley Parkway, was opened at 6:06 p.m. No comments received. The public hearing regarding the request by Forward Development Group, on behalf of Kraemer Development, for an amendment to the General Development Plan of Woodland Crest to Include Lots 1 & 2 of CSM 4619, located on the corner of Century Ave. and Peaceful Valley Parkway,, was closed at 6:08 p.m. Motion by Phil Willems, second by Erin Moran, to approve the amendment to the General Development Plan for Lots 1 and 2 of CSM 4619, Dane County per staff recommendation. Motion Passed: For: 6, Against: 0 President Chris Zellner rejoined the meeting at 6:09 p.m. 2 Public Hearing, Discuss and Take Action on 2022 Budget Following a presentation by Village staff, the public hearing regarding the proposed 2022 budget, was opened at 6:22 pm. No comments received. The public hearing regarding the proposed 2022 budget, was closed at 6:24 p.m. Motion by Gary Herzberg, second by Bill Ranum, to approve the resolution approved the 2022 Village of Waunakee Budget including additional library funding of $27,040. Motion Passed: For: 7, Against: 0 NEW BUSINESS 1 Discuss and Take Action on Organizational Review of Administration and Finance Department including Job Descriptions, action on updated Village Wage Scales, and salary adjustment for Finance Director Motion by Gary Herzberg, second by Phil Willems, to approve (1) the proposed organizational changes to the administration, finance, clerk functions, (2) job descriptions for Village Clerk and Deputy Village Administrator / Communications Manager, (3) modified hourly and salary wage scale charts, and (4) step increase for Finance Director Renee Meinholz. Motion Passed: For: 7, Against: 0 2 Discuss and Take Action on Resolution Recommending Approval of the Heritage Hills Urban Service Area Amendment Motion by Sam Kaufmann, second by Erin Moran, to approve the USA amendment for Heritage Hills and authorize Village Staff to file the necessary documentation with the Capital Area Regional Planning Commission. Motion Passed: For: 7, Against: 0 3 Discuss and Take Action on the 2022 Blueridge Park Tennis Court Resurfacing Project Motion by Erin Moran, second by Nila Frye, to approve the Blueridge Park Tennis Court Resurfacing Project to Holbrook Tennis Court Services. . Motion Passed: For: 7, Against: 0 4 Discuss and Take Action on the 2022 Savannah Park Tennis Court and Hockey Rink Reconstruction Motion by Erin Moran, second by Sam Kaufmann, to approve the Savannah Park Tennis Court and Hockey Rick Reconstruction to Parisi Construction, Madison WI. Motion Passed: For: 7, Against: 0 5 Discuss and Take Action on WPPA Union Contract Motion by Bill Ranum, a second by Erin Moran, to convene into closed session at 6:57 p.m., as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Roll Call Vote. Motion Passed. For: 7 – Nila Frye, Phil Willems, Bill Ranum, Chris Zellner, Erin Moran, Sam Kaufmann, Gary Herzberg. Against: 0. Motion by Bill Ranum, second by Nila Frye, to convene back into open session at 7:10 p.m. Motion Passed. For:7, Against: 0. Motion by Erin Moran, second by Phil Willems, to approve the 2022-2023 Village of Waunakee WPPA Union Contract as presented in closed session and authorize the Village President and Village Clerk to sign the final agreement. Motion Passed: For: 7, Against: 0 ADJOURN Motion by Bill Ranum, second by Sam Kaufmann, to adjourn at 7:11 p.m. Motion Passed: For: 7, Against: 0. Respectfully Submitted, _____________________________________ Caitlin Stene, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street November 15, 2021 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. ***Special Notice Regarding Pandemic Health Concerns*** The Board meetings have returned to pre-pandemic arrangements. The Board Chambers at Village Hall can accommodate about 50 public attendees without social distancing accommodations. Face coverings are required. The meeting room technology is not currently sufficient to allow for simultaneous virtual and in-person participation. Anyone wishing to participate during the “Public Comment” or “Public Hearing” items, but uncomfortable about attending in-person for any reason, is advised to contact Deputy Administrator/Village Clerk Caitlin Stene (cstene@waunakee.com or (608)850-2827) in advance of the meeting to supply a written statement to be read aloud. Note that time limits for public comments also apply to the reading of written statements. Also, systems are not yet in place to provide a quality live- streamed online meeting feed. The meeting will be video recorded and posted on a later date to the Village’s YouTube and Facebook pages. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approve November 1, 2021 Village Board Minutes 3 Approve Request by Cuco's Inc dba Cuco's Mexican Restaurant to transfer Class "B" / "Class B" Retail License from 350 N. Century Ave to 246 N. Century Ave 4 Approve Updates to the Seasonal and Casula Program Employee Pay Plan 5 Approve Updates to the Parks PAYGO Project List 6 Approve Amendment No. 1 to Task Order No. 20-04 with Strand Associates for Arboretum Village and Kopp Road Construction-Related Services PUBLIC COMMENT* PUBLIC HEARING* 1 Public Hearing & Discussion/Action on Request by Forward Development Group, on Behalf of Kraemer Development, for Amendment to the General Development Plan of Woodland Crest to Include Lots 1 & 2 of CSM 4619, Corner of Century Ave. & Peaceful Valley Pkwy. 2 Public Hearing & Discussion/Action on 2022 Budget NEW BUSINESS 1 Discuss and Take Action on Organizational Review of Administration and Finance Department including Job Descriptions, action on updated Village Wage Scales, and salary adjustment for Finance Director 2 Discuss and Take Action on Resolution Recommending Approval of the Heritage Hills Urban Service Area Amendment 3 Discuss and Take Action on the 2022 Blueridge Park Tennis Court Resurfacing Project 4 Discuss and Take Action on the 2022 Savannah Park Tennis Court and Hockey Rink Reconstruction 5 Discuss and Take Action on WPPA Union Contract* The Village Board may convene in closed session as authourized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in back-and-forth discussion or take formal action during this period. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is December 6, 2021 6:00 PM.

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