Village Board

Name: Village Board — Waunakee, WI
Start: 2022-10-17T18:00:00
End: 2022-10-17T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · October 17, 2022

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street October 17, 2022 6:00 PM Meeting Minutes CALL TO ORDER The October 17, 2022 Village Board meeting was called to order by President Chris Zellner at 6:02 p.m. ROLL CALL Present: Nila Frye, Phil Willems, Erin Moran, Joe Zitzelsberger, Gary Herzberg, Chris Zellner and Sam Kaufmann. Also Present: Todd Schmidt, Bryan Kleinmaier, Renee Meinholz, Bill Frederick, Sue McDade, Jared Heyn, Brian Adler, Dave Kopp, Erick Plumb, Tim Semmann, Duane Statz, Adam Kreitzman and Cindy. CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Village Clerk Karla Endres for open meeting compliance. PUBLIC COMMENT* Lauren Kramer, 2410 Kilarney Way, support of the Wildcat Classic temporary liquor license. Matt Saltzberry, 500 6th Street, support of Wildcat Classic temporary liquor license. Michelle McGrath, 1708 Dunwoody Lane, asked the Board to make good choices for the community. Robert McPherson, 1703 Alexandria Ct, spoke in support of the Wildcat Classic temporary liquor license. Kerri Kane, 6467 Old 113 Road, spoke against the Wildcat Classic temporary liquor license. Todd Schmidt briefly updated the Board on the integration of the Ho-Chunk nation emblems into the village welcome signs and flying the Ho-Chunk nation flag at Village Hall. JOINT AGENDA ITEMS WITH FINANCE COMMITTEE 1 Call to Order - Finance Committee Called to order at 6:23 pm. Roll Call: Joe Zitzelsberger, Chris Zellner, Gary Herzberg, Al Dassow, Paul Cardarella, James Elvekrog. 2 Discuss and Take Action on Village of Waunakee Budget Policies The Finance Director presented the Village of Waunakee budget policies. Staff had no recommended changes. Al Dassow suggested the Village consider developing a policy to deal with unassigned fund balance in excess of the policy at year end. Joe Z asked the Finance Director to add this to a future Finance Committee agenda for further discussion. Motion by Chris Zellner, second by Al Dassow to approve the Village of Waunakee Budget Policies. Motion passed: For:6, Against: 0. 3 Discuss and Take Action to Place on File Proposed 2023 Operating and Capital Improvement Budget The Finance Director, Village Administrator and Department Heads presented the initial draft of the 2023 budget. Motion by Phil Willems, second by Joe Zitzelsberger to direct staff to publish the notice as required by state statute that indicates that the proposed budget is available for public review and schedule the public hearing for November 21, 2022. Motion passed: For: 7, Against: 0. 4 Adjourn - Finance Committee Motion by Al Dassow, second by Jim Elvekrog to adjourn the Finance Committee meeting at 8:10 pm. Motion passed: For: 6, Against: 0. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Sam Kaufmann, second by Phil Willems to approve consent agenda items 1-6. Motion passed: For: 7, Against: 0. Motion by Joe Zitzelsberger, second by Erin Moran to approve official 2022 Trick-or-Treating hours of 5:00 pm to 7:00 pm. Motion passed: For: 7, Against: 0. 1 Approve Update to Parks PAYGO Project List move to approve the update to the Parks PAYGO Project List as proposed by staff. 2 Approve Playground Access Audit and Transition Plan Proposal with WT Group move to approve the Playground Access Audit and Transition Plan Proposal with WT Group 3 Approve Schedule of Bills approve check numbers 85988-86004 totaling $90,135.65 and 86005-86033 totaling $562,447.36. 4 Approve Village Board Minutes from the October 3, 2022 Approve Village Board Minutes from October 3, 2022 5 Approve Resolution Requesting Exemption from Dane County Library Tax approve resolution requesting exemption from Dane County Library 6 Approve Proposal with Fred Kolkmann Tennis & Sport Surfaces, LLC for Plans and Specifications and Construction Management/Inspection Services for the 2023 Village Park Basketball Court Replacement Project. move to approve the proposal from Fred Kolkmann Tennis & Sport Surfaces, LLC - Village Park Basketball Court Reconstruction 7 Approval of offical 2022 Trick-or-Treating hours in the village approve trick-or-treating hours of 5:00 p.m. to 7:00 p.m. on Monday, October 31st, 2022 BUSINESS ITEMS 1 Approve Amended Temporary Class "B" / "Class B" Retailer's License Application for Wildcat Youth Hockey Association for the Wildcat Classic at The Ice Pond (1110 Prairie View Drive) on October 29, 2022 Todd Swenson, 1901 Tierney Drive, President of Waunakee Youth Hockey Association spoke on behalf of the Wildcat Classic and the benefits it brings to the association. Alyssa Greiber, 2409 Gaelic Street, Tournament Director for Waunakee Youth Hockey Association, addressed the operations of the tournament. Motion by Phil Willems, second by Sam Kaufmann to approve an application for a Temporary Class “B” / “Class B” license for Wildcat Youth Hockey Association for the Wildcat Classic at The Ice Pond (1110 Prairie View Drive) on October 29, 2022. Motion passed: For: 6, Against:1. 2 Discuss and Take Action on lease agreement with Waunakee Neighborhood Connection related to former library building.* Motion by Chris Zellner, second by Erin Moran to approve the lease agreement between the Waunakee Neighborhood Connection and the Village, subject to final review and approval by the Village Administrator and Village Attorney. Motion passed: For: 7, Against: 0. ADJOURN Motion by Joe Zitzelsberger, second by Sam Kaufmann to adjourn at 8:39p.m. Motion passed: For: 7, Against: 0. Respectfully Submitted, _____________________________________ Karla Endres, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING AND FINANCE COMMITTEE 500 West Main Street October 17, 2022 6:00 PM Agendas may change prior to the commencement of the meeting. Please check the posting board at the Village Hall, 500 W. Main Street, Waunakee, Wisconsin for the current agenda. AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) PUBLIC COMMENT* JOINT AGENDA ITEMS WITH FINANCE COMMITTEE 1 Call to Order - Finance Committee 2 Discuss and Take Action on Village of Waunakee Budget Policies 3 Discuss and Take Action to Place on File Proposed 2023 Operating and Capital Improvement Budget 4 Adjourn - Finance Committee CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Update to Parks PAYGO Project List 2 Approve Playground Access Audit and Transition Plan Proposal with WT Group 3 Approve Schedule of Bills 4 Approve Village Board Minutes from the October 3, 2022 5 Approve Resolution Requesting Exemption from Dane County Library Tax 6 Approve Proposal with Fred Kolkmann Tennis & Sport Surfaces, LLC for Plans and Specifications and Construction Management/Inspection Services for the 2023 Village Park Basketball Court Replacement Project. 7 Approval of offical 2022 Trick-or-Treating hours in the village BUSINESS ITEMS 1 Approve Amended Temporary Class "B" / "Class B" Retailer's License Application for Wildcat Youth Hockey Association for the Wildcat Classic at The Ice Pond (1110 Prairie View Drive) on October 29, 2022 2 Discuss and Take Action on lease agreement with Waunakee Neighborhood Connection related to former library building.* ADJOURN *As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public comment period on Board meeting agendas to afford an opportunity for valued public comments. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in back-and-forth discussion or take formal action during this period. The Board may consider deferring the subject to a later meeting when specific notice can be given. Note: In general, Wisconsin law grants citizens the right to attend and observe open session meetings of the Village Board, but does not require allowing the public to speak or actively participate. The Village Board may determine if citizen participation will be allowed and to what extent. State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment on the particular subject. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at his/her own discretion allow limited public comments. Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the municipal clerk at (608) 850-8500, 500 West Main Street, Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Next scheduled meeting is November 7, 2022 6:00 PM.

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