Waunakee Public LIbrary Board

Waunakee Public Library Library Board Meeting Friday, August 22, 2025 - 7:45AM 201 N. Madison Street, Conference Room I. Call to order: Cathy Sheffield called the meeting to order at 7:45 AM II. Roll Call: A. Roll call: Present: Jean Elvekrog, Melissa Hill, Leah, Huibregtse, Sam Kaufmann, Cathy Sheffield, and Library Director Erick Plumb. Virtual: Carolina Quintana- Kuether Absent: Annie Ballweg III. Consent agenda Jean moved, Cathy seconded. Passed. A. Approve July 18, 2025 Library Board Minutes B. Approve Schedule of Bills C. Approve Financial Reports IV. Library Director's Report Summer reading program was busy and a success. The new website is live; thank you to Amy and Laura for their work. Erick to consider a ‘find a book’ option on the homepage. Friends of the Library pledged $5K for an OverDrive Advantage account to increase access to e-books; will need an additional $2,500 in budget to cover the full cost of additional resources. We are currently hiring for a new position to fill an existing position. WNC and Literacy Network has ended the English Language program due to low attendance and funding gap. The library is open to new a partner to host similar program. V. Old Business A. Friends of the Library Update Staffed event on Aug. 14. Will sponsor author showcase Sept. 27. Friends webpage is also improved. A new exhibit on the history of the library is now live. B. Discussion of 2025 library budget ● Added $2,500 for OverDrive Advantage. ● Other budget items are standard and within normal range. ● 2027 will include bigger asks, including camera upgrade, potentially with the full Village. ● New flooring, particularly in the children’s section, is needed. Exploring options beyond carpet but still want it to feel comfortable and not loud. ● 220 Fund continues to grow and we may be able to cover extra costs with our 220 fund vs. asking the Village. ● One big furniture order will be brought to September BOD meeting. Staff requests for office changes. VI. New Business A. Discussion & Approval of Active Shooter Policy Discussion:Locking down the building is difficult, given accessibility. Board recommended changing wording from shooter to threat. Erick will ask Village about  phone alerts and will explore training at in-service every two years. This policy will be put into a larger emergency response policy. Approval: Cathy moved to approve as part of larger emergency response policy. Melissa seconded. Passed. B. Discussion of Library Director goals for 2024-25 (Library Director Evaluation) The Library Board may convene in closed session as authorized by Section 19.85(1)(c) of the Wisconsin Statutes for considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Library Board may reconvene in open session. Sam Move to close closed session. Jean seconded. 8:43 Cathy moved to reopen open session. Sam seconded. approved VIII. Adjourn Sam moved to adjourn. Jean seconded. approved. Next Library Board meeting: Friday, September 19, 2025@ 7:45 AM in the Board Room, Respectfully submitted, Leah Huibregtse, Trustee