WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting October 24, 2016 Members Present: Paul Endres Chris Thomas Chris Zellner Steve Kraus Shirley Nelson John Roessler Excused: Roxanne Johnson Others Present: Tim Herlitzka Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Commission Secretary Moved by Steve Kraus, seconded by Paul Endres, to elect Shirley Nelson as the Commission Secretary. Motion carried. Minutes Moved by Chris Zellner, seconded by Shirley Nelson, to approve the minutes of the September 26, 2016 and October 11, 2016 Utilities Commission meetings. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Total Ace Hardware Miscellaneous parts/supplies $ 390.62 Acker Builders Refund 222.63 Boardman & Clark Legal: Verizon wireless water tower lease 1,653.00 Border States Electric inventory & metering 4,473.22 BP * Gasoline for trucks 149.14 Bruce Equipment Vac truck maintenance 624.04 Cintas Corporation Uniforms 285.29 CJ's Lawn & Snow Services Weed control at office/shop & substation 470.00 Coats, Cheryl Refund 84.35 Crescent Electric URD maintenance, inventory, shop light bulbs & marking paint 4,294.25 Delta Dental Monthly dental premiums 1,194.01 Dresen, Dave Expense reimbursement 737.94 EFTPS * 941 taxes 25,606.37 Electrical Testing Lab PPE testing replacements 681.22 Employee Trust Funds * Health insurance premiums 21,575.20 Empower Retirement * Deferred Compensation & Roth 4,734.00 Exxon Mobil * Gasoline for trucks 1,638.97 Fastenal Company Shop supplies 46.04 Fresco, Inc. Electric inventory & street light maintenance 1,863.50 General Engineering Co. Cross connection services 6,122.40 HD Supply Waterworks Inventory 445.00 Herlitzka, Tim Mileage reimbursement 50.00 Hometown News Group New school ad 110.00 Infosend Monthly billing costs 2,590.24 Insight FS Fuel for forklift 28.23 Integrated Communications Answering service 330.71 Intercon Construction * Refund 56.90 Itron, Inc. Meter reading equipment maintenance 810.48 KCJ Lighting Street light maintenance 132.75 Kosmeder, William Mileage reimbursement 211.88 LMS Construction, Inc. Fire hydrant & water main maintenance 2,001.50 Madison Metro Sewerage Dist. 3rd Quarter miscellaneous lab samples 2,067.98 1 Mahrle, John Refund 126.51 Martelle Water Treatment Chemicals for wells 3,210.80 MG &E Boosters, wells, service bldg. & lift stations 313.60 Minuteman Press Bill stuffers 417.64 Minuteman Press Water dig signs 134.63 Napa Auto Parts Truck parts/supplies 133.56 Netzinger, Stephanie Refund 60.50 Payne & Dolan, Inc. Water main repairs 6,612.00 Payroll * 9/30 & 10/14 59,758.16 Pepsi Soda for machine & equipment rental 134.15 Perkins Oil Oil for truck 58.60 Piggly Wiggly Office expenses 26.56 Power System Engineering Electric mapping 5,750.00 Public Service Commission * Advance assessment (annual costs to fund the PSC) 14,945.41 Resco Inventory, tools, transformer & OH maintenance 8,721.65 Reserve Account * Postage for machine 3,000.00 Rex's Innkeeper * Going away lunch for Caitlin 120.00 Ruekert & Mielke, Inc. Sewer mapping 60.00 Schiek, Lori Refund 151.78 Securian Financial Group * Life insurance premiums 532.70 SEERA, c/o Wipfli Focus program fee for September 3,741.04 ServiceMaster Building Maint. Office & carpet cleaning 1,130.00 Stafford Rosenbaum Legal: Sewer camera agreement 126.00 SBank of CP/Credit Card Pymt* School expenses, shop tool, UG expense, WPPI annual meeting expenses, 1,271.64 nameplates for commission room Statz, Carl F. Truck & hydrant parts 85.10 TDS Telecom * Monthly phone & modem service 1,017.16 U.S. Cellular * Monthly cell phone service 314.17 USIC Locating Services Locating services 3,591.76 US Postal Service * Box service fee 186.00 Utility Sales & Service Truck maintenance 36.70 Village of Waunakee Flexplan, electric & water taxes and refuse/Sept. 128,174.76 E.H. Wachs Maintenance of water mains 33.71 WI Dept. of Revenue * State and sales taxes paid 51,581.09 WI Dept. of Revenue Gross rev. license fee (partial payment for tax on revenue outside village limits) 9,127.24 WPPI Energy September power bill 945,652.75 WPPI Energy Member network assessment & monitoring service, hosted e-mail service, 2,339.23 & accounting software service & mapping expense WI Retirement System * Retirement - September 19,466.43 WI State Lab of Hygiene Water samples 25.00 Yahara Materials, Inc. Water maintenance 367.97 Bills Received Subsequent to Packet Delivery Chris Foss Contractor, Inc. Water lateral repairs - concrete work 6,501.00 Conney Safety Gloves & sweatshirt for new employee 90.87 Dish Monthly service 91.42 EFTPS * 941 taxes for commission payroll 519.78 Envirotech Equipment Sewer camera maintenance 1,952.63 Madison Investment Advisors Quarterly management fee 3,278.37 Madison Metropolitan Sewerage District Quarterly billing 343,998.76 Office Depot Office supplies 442.81 Rhyme Business Products Monthly lease payment & usage charges 602.74 Strand Associates, Inc. Main St. tank cellular reviews, Main St. water main break and Hovde water 1,971.08 main contamination issue The UPS Store Shipping costs for bill stuffers 75.76 Weaver Auto Parts Lights for wire trailer & vac truck maintenance 23.26 WI Dept. of Revenue * State taxes paid for commission payroll 27.00 Total Amount of Invoices Approved $ 1,717,793.34 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. 2 Public Comment There was no public comment. Main Street Water Tower Structural Analysis The commission discussed the structural analysis of the tower completed by Dixon Engineering. The commission also discussed a variety of options for the tower for the future. It was the consensus of the commission to obtain an engineering proposal to make certain enhancements to the tower to keep it structurally sound for use by cellular companies for their antenna systems. Staff will perform an analysis of the impact on the water system if the tower is taken out of service. 2017 Capital Budget The 2017 capital budget was presented for discussion. The budget includes capital costs for the next five years. No action was taken on the budget but the commission will consider formally approving the budget at the November meeting when the operating portion of the budget will be presented. The commission also discussed a potential significant technology investment for 2018. November and December Meeting Dates The commission changed the remaining 2016 meeting dates to November 28th and December 21st. Village-Wide Construction Projects No projects were discussed. Electric Superintendent’s Report The general manager reported on behalf of the electric Superintendent on the status of the 2016 Highway Q and Kilkenny projects, wire replacement in the Dover area which is the site of a recent underground fault, and the Waunakee Community Bank project. General Manager’s Report The general manager provided updates on the upcoming audit of our electric billing practices by PSC staff, the status of the health plan transition, two new employees recently starting at the utility, the Version Wireless lease negotiations, and an article about the wastewater treatment process regarding pharmaceuticals. Financial Statements The September financial statements were presented. Consolidated operating income is $64,000 under budget for the month but $52,000 over budget for the year to date. MMSD expense is $86,000 over budget for the year. A motion was made by Shirley Nelson and seconded by Paul Endres to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3