WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting November 28, 2016 Members Present: Paul Endres Steve Kraus John Roessler Roxanne Johnson Shirley Nelson Chris Thomas Chris Zellner Excused: None Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Chris Zellner, to approve the minutes of the October 24, 2016 Utilities Commission meetings. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Paul Endres, to approve payment of the following bills: Vendor Description Total $ Ace Hardware Miscellaneous parts/supplies 449.80 Allen, L.W., LLC Lift station maintenance 180.00 Boardman & Clark Legal: Verizon wireless water tower lease 1,247.00 Border States Electric inventory, tools, OH & UG equipment 5,296.76 BP * Gasoline for trucks 187.36 Bruce Equipment Vac truck maintenance 473.85 Burke Truck & Equipment, Inc. Dump body for new truck 16,394.71 Cintas Corporation Uniforms 433.25 Conney Safety PPE 497.90 Cooney Realty Group Refund 13.89 Crary Construction Refund 11.95 Crescent Electric URD & st. light maintenance, inventory, minor mtls. & W.O. materials 5,446.43 Delta Dental Monthly dental premiums 1,743.01 Dixon Engineering, Inc. Main St. tower project 3,800.00 EFTPS * 941 taxes 24,629.79 Employee Trust Funds * Health insurance premiums 26,200.30 Empower Retirement * Deferred Compensation & Roth 5,134.00 Exxon Mobil * Gasoline for trucks 1,436.55 Faust, Curt Refund 60.52 First American Title Co. * Refund 113.77 1 Gallina Management Refund 88.23 Gau, Daniel Refund 26.23 General Communications Handheld radio 59.00 HD Supply Waterworks Water meters 9,200.00 Herlitzka, Tim Mileage reimbursement 232.00 HG Signs Lettering on new truck 245.00 Infosend Monthly billing costs (2 mos.) 5,260.67 Integrated Communications Answering service 174.82 Interstate All Battery Center Batteries for SCADA and Lexington booster 159.93 Interstate Billing Service, Inc. Truck maintenance 77.48 Interstate Power Systems Lift station maintenance 1,800.29 Jenson, Dave & Kyle Refund 98.36 Loeffelholz, Mark Refund 316.02 Master Graphics Mapping printer 5,975.00 McKean Real Estate Refund 44.51 Medivan, Inc. Costs for hearing tests 559.00 Meffert Oil Co., Inc. Fuel for trucks 56.33 MEUW Regional safety management program fees 5,775.00 MG&E Boosters, wells, service bldg. & lift stations 403.84 Midwest Meter, Inc. Water meters 4,680.00 Minuteman Press Bill stuffers 495.96 Minuteman Press No parking signs 99.89 Napa Auto Parts Truck parts/supplies 465.09 Northern Lake Service, Inc. Water samples 16.00 Office Depot Office supplies 115.17 Payroll * 10/28 & 11/10 59,381.31 Power System Engineering Electric mapping 1,610.00 Resco Inventory, minor mtls. & UG maintenance 6,305.70 RG Heating & A/C, Inc. Fall maintenance & repair 505.95 Ruekert & Mielke, Inc. Water & sewer mapping 537.50 Sanoy Construction Refund 55.41 Schmitz, Justina Refund 18.87 Securian Financial Group * Life insurance premiums 565.22 SEERA, c/o Wipfli Focus program fee for October 3,712.23 ServiceMaster Building Maint. Office cleaning 445.00 Sperling, Daniel Refund 148.85 2  SSL certificate for new mapping website, metering tools and clothing, SBank of CP/Credit Card Pymt* other 289.21 office expenses Statz, Carl F. Truck part & blade 42.67 Strand Associates, Inc. Sewer lateral consultation & Main St. water tower 957.44 Stuart C. Irby Co. OH & UG tools 3,670.00 Suttle Straus Billing sheets 1,306.00 TDS Telecom * Monthly phone & modem service 1,019.53 Trotta, Jeffrey Refund 200.00 Tyndale Company Clothing for new employee 571.95 The UPS Store Shipping charges for bill stuffer 78.52 USA BlueBook Meter & vac truck maintenance 373.70 U.S. Cellular * Monthly cell phone service 376.61 USIC Locating Services Locating services 3,458.58 Flexplan, electric & water taxes, refuse/Oct. and re-bills for: Mechanic, Village of Waunakee Alere, 213,806.93 4th St. water main & sanitary sewer, Dean & Total Energy Systems Weaver Auto Parts Truck parts/supplies 179.88 WI Dept. of Revenue * State and sales taxes paid 18,582.70 WPPI Energy October power bill 806,476.03 WPPI Energy Member network assessment & monitoring service, hosted e-mail service, 1,664.24 shared meter technician service, hosted financial & accounting software service & office expense WI Retirement System * Retirement - October 11,835.51 WI State Lab of Hygiene Water samples 25.00 Wittenberg, Lisa & Matthew Refund 76.10 Bills Received Subsequent to Packet Delivery Border States URD tool 489.69 Crescent Electric Inventory, urd equipment, signage on poles, wells maintenance & 1,672.54 materials for W.O. Dish Monthly service 91.42 EFTPS * 941 taxes 12,929.85 Elite Embroidery Clothing for new employees 696.98 Empower Retirement * Deferred Compensation & WI Roth 2,867.00 General Communications Radio for new truck 845.30 Highway Light & Landscape Hwy. Q improvements 39,454.50 Office Depot Office supplies 59.78 Payne & Dolan, Inc. Patches for water main breaks 5,547.50 Rhyme Business Products Monthly lease payment & usage charges 608.52 SSM Health Dean Medical Grp. Worker's comp. medical bill 3  264.00 Stuart C Irby Electric inventory 5,851.03 United States Treasury 941 taxes 23.13 Village of Waunakee Flexplan 401.90 WI Dept. of Revenue * State taxes paid 2,453.01 $ Total Amount of Invoices Approved 1,342,707.45 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2017 Budget The 2017 operating and capital budgets were presented. Included in the budget is a request for a new positon of Lead Water/Sewer Operator. After a discussion, a motion was made by Chris Zellner and seconded by John Roessler to approve the 2017 operating and capital budgets and the Lead Water/Sewer Operator position with a wage of $1 more than the licensed Water/Sewer Operator position. Motion carried. Main Street Water Tower Proposal and Possible Cost Sharing A proposal from Dixon Engineering for an amount not to exceed $10,750 to provide design and inspection services for the Main Street Water Tower was presented. The commission was also informed that one of the carriers has approached the utility about performing the structural design and construction services on behalf of the utility. If the carrier makes these improvements, an engineer will still be needed to review the construction plans and inspect the work completed by the carrier. After a discussion, a motion was made by John Roessler and seconded by Roxanne Johnson to approve hiring Dixon Engineering for an amount not to exceed $10,750, with the type of services provided to be directed by the general manager. Motion carried. Sewer Camera System Financing Request from DeForest DeForest withdrew its request for financing assistance on the new camera system. Mission and Vison Statements The commission and staff discussed the vision and mission statement drafting process. Village-Wide Construction Projects A potential downtown redevelopment project was discussed as well as the possibility of SPL acquiring certain facilities from the current owners of the Erdman campus. Electric Superintendent’s Report 4 The Electric Superintendent reported on the status of the 2016 Highway Q and Kilkenny projects, and the possibility of going to all LED street lights. General Manager’s Report The general manager discussed the proposed 2017 meeting dates and a review of commission pay at other utilities. Financial Statements The October financial statements were presented. Consolidated operating income is $27,000 under budget for the month but $24,000 over budget for the year to date. MMSD expense is $86,000 over budget for the year. The third quarter investment summary was also presented. A motion was made by Paul Endres and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 5