Waunakee Utilities Commission

Waunakee Utilities Commission Meeting November 27, 2023 Members Present: John Roessler Roxanne Johnson Steve Kraus Paul Endres Joe Zitzelsberger Kristin Runge Others Present: Tim Herlitzka John McLain Randy Dorn Jared Heyn Tim Heinrich (MEUW) Excused: Shirley Nelson John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment Tim Heinrich, MEUW President and CEO, thanked the Utility for hosting the MEUW 95th Anniversary event in October. Minutes A motion was made by Kristin Runge and seconded by John Roessler to approve the minutes of the October 23, 2023 Waunakee Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Joe Zitzelsberger and seconded by Paul Endres to approve payment of the following bills: Total Vendor Description $ 221.14 Ace Hardware Office and operational supplies 103.14 Aflac* Monthly premium 482.58 APG (Adams Publishing Group)* Web and energy assistance ads 363.97 Auto Value Parts 4,123.50 Avineon Assistance with electric mapping system 1,160.25 Brown Equipment Sewer camera repairs 240.50 Boardman Clark Legal services associated with MGE water tower lease 467.17 Border States Street lights 311.58 Bristol Bay LLC Refund on account 65.62 Century Commons, LLC Refund on account 789.26 Cintas Corporation Uniform service 70.44 Core & Main Meter maintenance 502.00 Coverall North America, Inc. * Cleaning service 1,759.15 Delta Dental Dental insurance 358.02 Dennis Kirch Construction Refund on account 941.64 D'Orazio Cleaning Supply, LLC Office and cleaning supplies 6.61 Duarte, Alex Josue Estrada Refund on account 30,257.96 EFTPS * Taxes 28,878.08 Elster Solutions (Honeywell) Electric meters 8,356.10 Empower Retirement * Deferred compensation and Roth 16,875.54 ETF * (Employee Trust Funds) Retirement 9,671.04 Fabick Cat Mini backhoe repairs 2,381.49 First Supply Hydrant repair 35.70 Gallina Management Refund on account 9,272.25 GLS Utility Locating services 1  384.92 Hallman Lindsay Paint for wells 142.89 Hellenbrand Water Center Filters 145.06 Horning, Bradley & Patricia Refund on account 3,809.33 Infosend Bill and print services 14.41 Karls, Dana Mileage reimbursement 9,126.00 Kramer Development Refund on construction project deposit (PSC credit) 7,654.62 Lake Ridge Bank (credit card Google, Adobe, Microsoft charges, training, payment)* equipment repairs, tools, office supplies, shop towels, safety glasses 3,521.58 Lakeside International Repairs to Truck 24 839.40 Madison Gas & Electric Natural gas 789.42 Madison Sand & Gravel Co. Stone for Well #3 fencing project 35.50 Main Street Piggly Wiggly Office supplies 250.96 McDermott, Bryan & Meghan Refund on account 379.90 McLain, John Mileage reimbursement 151.82 Napa Auto Parts Filters 2,300.00 North Shore Bank * Deferred compensation 85,764.09 Payroll* November 250.00 PC Connection Cloud storage 31.65 Pepsi Machine rental 2,000.00 Pitney Bowes Postage 21,633.88 Quartz Health insurance 642.53 Rhyme Business Products* Copier lease 1,718.45 Ruekert-Mielke Mapping system modifications (re-billed to developer) 540.01 Securian Financial Group* Life insurance premiums 4,780.20 SEERA Focus on Energy* Focus on Energy Program fees 242.00 Stafford Rosenbaum Legal services 8,758.03 Strand Associates Water storage project, assistance troubleshooting SCADA system 131.87 Strang, Jessica Refund on account 16,093.30 Stuart Irby Inventory, minor materials 106.49 T.A.S. Communications* Answering service 1,008.52 TDS Telecom* Monthly phone and modem service 1,020.96 Temperature Systems, Inc. Filters 342.82 Tri-County Paving Repairs 1,740.95 Tyndale Enterprises, Inc. Clothing 249.39 U.S. Cellular * Monthly cell phone service 244.10 USA Bluebook Water testing, water meter parts 349,639.82 Village of Waunakee Flex plan, mechanic, refuse billings, electric & water taxes, re-bills, drug testing, resurfacing project, Patrick Avenue project 270.00 Waunakee Chamber of Commerce Member dues 2,647.84 Wex Bank (Exxon Mobil)* Fuel 20,949.82 WI Dept. of Revenue * Withholding tax, sales & use tax 63.30 Wil-Kil Pest Control Exterminator services 28.00 Wisconsin State Lab Lab fees 838,288.00 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 354.94 Yahara Materials Rock 2  Bills received Subsequent To Packet Delivery $ 9.62 Ace Hardware Supplies 19,425.00 J & R Underground, LLC Boring 43.76 Karls, Dana Mileage reimbursement 250.00 Mauro Mendez EV charger rebate 584.12 Rhyme Copier lease 52,844.00 Stuart Irby Inventory, minor materials 129.79 T.A.S. Communications Answering service $ 1,580,067.79 Total Amount of Invoices Approved Motion carried. 2024 Health Insurance Costs Jared Heyn provided information about the health insurance plan changes and cost increases for 2024. The overall cost increase to the Utility is estimated to be $19,160 (6.31%). Purchased Treatment Cost and General Inflationary Sewer Rate Adjustments The automatic adjustments to sewer rates for the escalation in the cost to treat wastewater from the Madison Metropolitan Sewerage District (MMSD) and general inflationary cost increases were discussed. MMSD has informed the Utility that costs are estimated to be $2,700,500 in 2024, an increase of $274,523 (11.3%). MMSD costs represent approximately 74% of total Sewer Utility operating expenses. The general inflationary cost increase is based on CPI, which is 3.2%. The average residential sewer customer will have an increase of $5.81 per month and the average commercial customer will have an increase of $18.63 per month starting on January 1, 2024. DNR Report on the Sanitary Survey of the Water System The Commission discussed the report summarizing the DNR evaluation of the water system. The DNR completes this evaluation every three years and the report assesses the Utility’s water sources, facilities, equipment, operation, maintenance, and management as it relates to drinking water. The report notes two deficiencies; the need to create a customer complaint log and the requirement to inspect the tanks at the two booster stations. Nonconforming features were also noted. These nonconforming features were acceptable to the DNR at the time of the original construction of the facilities but DNR rules have changed subsequent to the original approvals which have caused this noncompliance. The Utility is not required to correct these items until a major change or remodel occurs or a health hazard is identified. PFAS Class Action Settlements with DuPont and 3M The Commission was provided information about the two class action lawsuits and the need to decide whether to stay in the settlements or opt out. No consensus was reached regarding a recommendation to the Village Board about staying in the settlements or opting out. Village-Wide Construction Projects A brief update was provided about a new cellular tower planned for Sunset Lane and the Fifth and Sixth additions to Heritage Hills. 3 Operations Report Various operational items were discussed including the electric service interruptions that occurred on November 13 and 14. General Manager’s Report The General Manager discussed the upcoming Holiday Parade, the date of the next meeting, and the upcoming budget discussion planned for the December meeting. Financial Statements The October financial statements were presented. A motion was made by John Roessler and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4