Waunakee Utilities Commission

Waunakee Utilities Commission Meeting July 22, 2024 Members Present: Paul Endres Steve Kraus Roxanne Johnson Kristin Runge Joe Zitzelsberger Others Present: Tim Herlitzka Randy Dorn John McLain Excused: John Roessler Steve Kraus called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by Kristin Runge and seconded by Paul Endres to approve the minutes of the June 17, 2024 Utilities Commission meeting. Motion carried with Joe Zitzelsberger abstaining. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Joe Zitzelsberger to approve payment of the following bills: Total Vendor Description $ 321.77 Ace Hardware Parts, supplies 267.94 Acker Builders Refund on project 103.14 Aflac* Monthly premium 361.44 American Public Power Association eSafety Tracker system 1,378.33 APG * Web and energy assistance ads 102.44 Arlington Hardware Co, Inc. Parts 15.00 Auto Value Parts 1,657.50 Avineon, Inc. Computer support fees 1,500.00 Ayres Associates, Inc. Well 2 - environmental property review 169.66 Badgerland Properties Refund on account 3,290.66 Best Defense Fire Protection * Well 1 security system 1,017.31 C & M Hydraulic Tool Supply, Inc. Tools 131.19 Christofferson, Julie Refund on account 647.24 Cintas Corporation * Uniform service 370.00 Circle B Inc. Shop supplies 4,522.00 Civic Systems, LLC. Support fees 962.06 Core & Main Parts 502.00 Coverall North America, Inc. * Cleaning service 1,926.56 Dawes Rigging & Crane Rental Equipment rental 1,765.69 Delta Dental Insurance Dental insurance 2,561.60 Diggers Hotline * Locating services 31,868.18 EFTPS * Taxes 19,219.94 Employee Trust Funds * Retirement 9,445.20 Empower Retirement * Deferred compensation & Roth 21.32 Endres, Mary Lou Refund on account 581.17 Endres, Roger Sr. Refund on account 368.70 GFC Leasing Copier lease, copies 13,313.65 GLS Utility Locating services 3,761.18 Infosend * Bill print services 3,728.73 Infosend Bill print services 8,310.00 J & R Underground Boring for projects 766.45 Jefferson Fire & Safety * Fire extinguisher maintenance 4,047.71 Lake Ridge Bank (credit card payment)* Microsoft Office online services, Adobe Pro, Google, office supplies, materials, clothing, security cameras 1  668.49 Madison Gas & Electric * Natural gas 709,164.14 MMSD Quarterly wastewater treatment charges 116.91 Main Street Market Piggly Wiggly Office supplies 4,946.12 Martelle Water Treatment Chemicals for wells 472.85 McLain, John Expense reimbursement 575.00 MEUW Training 2,020.00 Midwest Testing Meter testing 3,637.50 Midwest Testing* Meter testing 25.59 Napa Auto Parts Parts 217.25 Northeast WI Technical College Training 2,646.00 North Shore Bank * Deferred compensation 87,836.20 Payroll* June, July 31.65 Pepsi Madison Equipment rental 80,440.00 Primus Marketing Electric meters 2,489.81 Public Service Commission * Application for construction authorization for transformer replacement 22,855.48 Quartz Health insurance 90.00 Ransom, Frederic & Shontel Refund on account 250.00 Reeve, Mario EV charger rebate 873.17 Resco Parts 250.00 Richter, Brody EV charger rebate 637.00 Ruekert - Mielke Mapping expense 590.59 Securian Financial Group* Life insurance premiums 4,967.91 SEERA, Focus on Energy* Program fees 1,022.70 SPS Companies, Inc. * Parts 3,592.50 Stafford Rosenbaum, LLP Legal services 18,563.93 Strand Well 6 engineering, computer maint., flow monitoring program 64,969.00 Stuart Irby Inventory, transformer, parts 167.54 T.A.S. Communications* Answering service 1,218.62 TDS Telecom* Monthly phone and internet services 171.27 The UPS Store Shipping fees 249.39 U.S. Cellular * Monthly cell phone service 904.04 USA Bluebook Parts 92.65 Veridian Homes, LLC. Refund on account 180,043.19 Village of Waunakee Utility insurance, flex plan, mechanics, refuse billings, monthly tax payment ($71,700), SSM health, village engineer, human resource services 273.39 Waunakee Power Equipment Parts 2,232.01 Wex Bank (Exxon Mobil)* Fuel 62,968.15 WI Dept. of Revenue * Withholding tax, sales & use tax 334.59 Wil-Kil Pest Control* Exterminator services 70.00 Wisconsin DNR * Water operator license renewal 29.00 Wisconsin State Lab Lab fees 1,138,613.01 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges Bills Received Subsequent to Packed Delivery $ 161.81 Cintas Corporation Uniform service 28,584.00 CTW Wells 1 and 5 repairs 16,311.31 EFTPS * Taxes 19,231.80 Employee Trust Funds* Retirement 4,722.60 Empower Retirement * Deferred compensation & Roth 730.00 Medivan, Inc. Annual employee hearing tests 1,323.00 North Shore Bank * Deferred compensation 45,090.33 Payroll July 1,476.00 Public Service Commission Application for construction authorization for transformer replacement 42.30 Village of Waunakee Flex plan 2,835.35 WI Dept. of Revenue * Withholding tax $ 2,640,830.90 Motion carried. 2 Participation in WPPI GIS Service The Commission was provided an overview of the mapping needs of the Utility and the staff recommendation to participate in the new WPPI offering that provides GIS services to participating members. Participation includes 10% of the total time available from the GIS specialist, for a first year annual cost of $16,656. After a discussion, a motion was made by Roxanne Johnson and seconded by Joe Zitzelsberger to approve participation in the WPPI GIS service. Motion carried. Project to Line Sewer Main The Commission discussed a proposed project to line a section of failing sewer main at a cost of up to $150,000. The section of sewer main starts near the intersection of South and 8th Streets, traveling downstream to where it connects to the MMSD interceptor. The project timing is favorable since it’s adjacent to the South Street reconstruction project and school demolition project. After a discussion, a motion was made by Paul Endres and seconded by Kristen Runge to approve the project. Motion carried. Application to the Public Service Commission of Wisconsin to Amend the Public Fire Protection Tariff for Customers with Multiple Meters The Commission discussed the staff recommendation to petition the Public Service Commission of Wisconsin to amend the Public Fire Protection tariff for customers that have multiple meters at the same location. The existing tariff stipulates that a PFP charge must be applied to each meter and staff feels that these customers are being double charged for the same service and this should be modified. After a discussion, a motion was made by Kristin Runge and seconded by Paul Endres to approve having staff petition the Public Service Commission of Wisconsin to amend the current tariff as proposed by staff. Motion carried. Status of Well 2 and Well 6 Projects, Soil Borings Budget The Commission was provided an update on Well 2, including an overview of the Ayres limited review of historical environmental data for the property adjacent to the site. The Commission was also provided an update on Well 6. Staff met representatives from the DNR and PSC on June 20 to provide them with a preliminary overview of the project. In addition, staff and the engineering team met on July 11. At that meeting, there was consensus to move forward with the design of a 500,000 water tower and a well with the capacity to pump 1,000 to 1,200 gallons per minute. The Commission indicated consensus for this. Staff also proposed to the Commission that a $30,000 soil borings budget be approved, and that staff, in conjunction with the Village Engineer and Strand, be allowed to select the contractor, provided we attempt to get quotes from multiple boring contractors. After a discussion, a motion was made by Roxanne Johnson and seconded by Kristin Runge to approve the soil borings budget. Motion carried. New Electric Substation A brief update was provided about acquiring land for the new substation. 3 Village-Wide Construction Projects A brief update was provided on various projects in the service territory. Operations Report The Commission was provided an update on various operational matters. General Manager’s Report The General Manger discussed an analysis of the amount of water pumped in 2024 compared to 2023, and the maturity of a large investment. Financial Statements The June financial statements were discussed. A motion was made by Steve Kraus and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4