Waunakee Utilities Commission

Waunakee Utilities Commission Meeting September 23, 2024 Members Present: Paul Endres Steve Kraus Chris Zellner John Roessler Others Present: Tim Herlitzka Randy Dorn Mike Forslund - Strand Excused: Kristin Runge Joe Zitzelsberger Roxanne Johnson John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by Chris Zellner and seconded by Steve Kraus to approve the minutes of the August 26, 2024 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Chris Zellner and seconded by Paul Endres to approve payment of the following bills: Total Vendor Description $ 49.53 Ace Hardware Parts, supplies 1,361.33 APG * Web and energy assistance ads 482.23 Cintas Corporation * Uniform service 435.36 Core & Main Parts 502.00 Coverall North America, Inc. * Cleaning service 2,519.82 Crescent Electric Supplies 250.00 Davenport, Daniel EV charger rebate 36,108.39 EFTPS * Taxes 195.00 Electrical Testing Laboratory, LLC Testing 4,055.75 Electric Power Systems Annual battery testing at substations 20,699.34 Employee Trust Funds Retirement 9,445.20 Empower Retirement * Deferred compensation & Roth 4,628.75 Forster Electrical Engineering, Inc. Engineering for substation projects 566.31 GFC Leasing Copier lease, copies 10,373.65 GLS Utility Locating services 250.00 Horvatin, Kevin & Kimberly EV charger rebate 7,545.29 Infosend Bill print services 82.50 Insight FS Cylinders 18,067.25 J & R Underground Boring for projects 3,978.13 Lake Ridge Bank (credit card Microsoft Office online services, Adobe Pro, Google, office supplies, payment)* materials, training, shop supplies 236.56 Main Street Market Piggly Wiggly Office supplies 295.00 MEUW Training 392.00 Nesheim, Garrett Training 223.57 Northeast WI Technical College Training 2,646.00 North Shore Bank * Deferred compensation 94,965.32 Payroll* August 2,000.00 Pitney Bowes Postage for postage machine 201.99 Resco Parts 124.48 Schaeffer, Christie Mileage reimbursement 1  590.59 Securian Financial Group* Life insurance premiums 5,043.84 SEERA, Focus on Energy* Program fees 69.00 Stafford Rosenbaum, LLP Legal services 17,351.86 Strand Well 6 preliminary design 7,718.75 Stuart Irby Inventory, transformers, parts 154.44 Swenson, Erin Refund on account 304.28 T.A.S. Communications* Answering service 1,321.21 TDS Telecom* Monthly phone and internet services 67.38 Terminix Wil-Kil Exterminator services 53.57 UPS Store Shipping fees 360.70 USA Bluebook Materials 268.86 U.S. Cellular * Monthly cell phone service 447,117.76 Village of Waunakee Flex plan, mechanics, SSM health, refuse billings, monthly tax payment ($71,700), Prospect Road project , South St. project ($278,741), Arboretum Drive and Frank H. project ($16,091) 250.00 Warren, Steven EV charger rebate 625.00 Waunakee Rotary Club Sponsorship 2,667.14 Wex Bank (Exxon Mobil)* Fuel 75,477.94 WI Dept. of Revenue * Withholding tax, sales & use tax Wisconsin Rural Water 615.00 Association Membership renewal 29.00 Wisconsin State Lab Lab fees 1,443,704.86 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 636.74 Yahara Materials, Inc. Materials 1,486.00 Yeske Construction Company, Inc. Curb Repairs Bills Received Subsequent to Packed Delivery $ 140.09 Ace Hardware Parts, supplies 351.00 Boardman Clark Legal services 160.21 Cintas Corporation Uniform service 71.79 Core & Main Parts 1,765.69 Delta Dental Insurance Dental insurance 540.12 First Supply Inventory 286.88 Madison Gas & Electric * Natural gas 5,469.21 Martelle Water Treatment Chemicals for wells 2,880.00 Parisi Construction, LLC Concrete repairs 2,623.13 Public Service Commission Application for construction authorization for transformer replacement 22,855.48 Quartz* Health insurance 176.34 Stuart Irby Tools 421.60 USA Bluebook Materials 200.00 Waunakee Lions Club Donation 92.80 Waunakee Tribune Newspaper subscription $ 2,266,629.01 Motion carried. Engineering Proposals for Well 6 and Elevated Water Storage Tank Project Mike Forslund presented three engineering Task Orders for the project to construct the new well and storage facility. The Task Orders include all engineering efforts for the project, including design, bidding, construction, and other related services, and total $609,000. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve the Task Orders. Motion carried. 2 Electric Department Staffing Changes The General Manager discussed several proposed staffing and wage changes for the Electric Department. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to create a new Electric Operations Manager position to be filled by Sam Trace at the salary discussed, increase the Lead Line Worker wage to the amount discussed, and promote Zach Fenner to that position. Motion carried. The Commission also discussed a proposed Substation and Meter Technician position. Additional information about creating this new position will be discussed at a future meeting. Madison Metropolitan Sewerage District Interceptor Project The Commission was provided an update on the Madison Metropolitan Sewerage District project to increase capacity to the area. Village-Wide Construction Projects No projects were discussed this month. Operations Report The Commission was provided an update on various operational matters. Update on Well 6 and Elevated Water Storage Tank Project The Commission was provided an update on the project. This will be a recurring meeting topic until the project is completed. General Manager’s Report The General Manager discussed a recent disturbance with a customer in the office lobby, the bids to line certain sections of sewer main, recent increases in water usage by an industrial customer, and re-election to the WPPI Executive Committee. Financial Statements The August financial statements were discussed. A motion was made by Chris Zellner and seconded by Steve Kraus to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3