WAUNAKEE UTILTIES COMMISSION

Waunakee Utilities Commission Meeting December 22, 2020 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Shirley Nelson Steve Kraus Absent: Gary Herzberg Others Present: Tim Herlitzka John Roessler called the regular meeting of the Waunakee Utilities Commission to order. The meeting was held virtually due to COVID-19. All votes were taken via a roll-call. Minutes A motion was made by Steve Kraus and seconded by Paul Enders to approve the minutes of the November 23, 2020 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Steve Kraus to approve payment of the following bills: Total Vendor Description $ 171.03 Ace Hardware Miscellaneous parts/supplies 1,042.42 Adams Publishing Group Energy assistance ads 341.78 Altec Industries, Inc. Truck maintenance 545.00 American Leak Detection Hydrant leak 750.00 Baker Tilly Assistance with sewer rate adjustment 1,984.68 Border States Inventory 8,500.00 Central Tank Coatings, Inc. Replace leaking pipe at the Main Street Water Tower 359.01 Cintas Corporation Uniforms 454.05 Conney Safety PPE 502.00 Coverall North American, Inc. Cleaning service 1,873.48 Delta Dental Monthly dental insurance premiums 112.42 Dish Network * Monthly service 83.22 D'Orazio Cleaning Supply Shop/office supplies 27,327.03 EFTPS * 941 taxes 8,320.00 Empower Retirement * Deferred Compensation & Roth 6,554.00 GLS Utility, LLC Locating services 625.00 GZA Controls, LLC Gate maintenance 269.60 Hellenbrand Ice maker filter 2,944.00 Infosend, Inc. Billing costs 106.08 Jansen, Norma Living Trust Refund on Deposit 134.33 Lakeside International, LLC Truck maintenance 225.63 Listol, Trevor & Kim Sweno Refund on Deposit 3,966.10 Martelle Water Treatment Chemicals for wells 144.68 NAPA Auto Parts Truck parts 88.00 Northern Lake Service, Inc. Water samples for Octopi 1,000.00 North Shore Bank * Deferred Compensation 67,490.61 Payroll* 12/4 & 12/18 106.60 Pepsi Soda for machine 1  142.95 Pitney Bowes Equipment rental 31,718.73 Resco Transformers, inventory, OH, UG & transf. maint. 526.76 Rhyme Business Products * Monthly lease payment & usage charges 17,320.00 Ruekert & Mielke, Inc. Annual costs for village mapping system 723.86 Securian Financial Group * Life insurance premiums 4,314.21 SEERA c/o Wipfli, LLP Focus program fee for November 576.00 Stafford Rosenbaum Legal: Verizon lease & general corporate 455.12 SBank of CP/Credit card payment * Zoom for commission meeting, meter van maint., forklift maint., case for on-call phone, office expenses, replacement parts for handheld radios & safety equip. 244.77 St. John's Properties Refund 12,766.27 Strand Associates, Inc. Lexington booster project & Frank H tower painting 130.91 T A S Communications * Answering service 969.78 TDS Telecom * Monthly phone & modem service 23.88 The UPS Store Shipping charges for Octopi water samples 48.20 USABlueBook Water samples 395.25 U.S. Cellular * Monthly cell phone service 62,496.42 Village of Waunakee Flexplan and Refuse/Nov. 425.00 Waunakee Ecumenical Board Donations collected from customers for WEB 34.00 Weaver Auto Parts UG maintenance $ 18,967.42 WI Dept. of Revenue * State & sales taxes paid 663,696.44 WPPI Energy November power bill 5,664.27 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & retail billing services 15,208.89 WI Retirement System * Retirement - November 45.00 WI Rural Water Association Membership renewal 26.00 WI State Lab of Hygiene Water samples 317.70 Wolf Paving & Excavating, Inc. Hydrant maintenance Bills Received Subsequent to Packet Delivery $ 1,174.61 Border States UG maintenance 159.96 Castillo, Timothy Refund 119.67 Cintas Corporation Uniforms 3,345.00 Core & Main Water meter 979.38 Crescent Electric Street light & meter maintenance 1,920.00 Dixon Engineering, Inc. Well #3 reservoir project 290.62 Drach, Nathan & Leticia Refund 99.21 Dwelling Masters, LLC Refund 1,114.40 Exxon Mobil * Gasoline for trucks 61.28 Feller, Joyce & Bob Refund 15.27 Fise, Elizabeth Refund 15,292.10 Ganser Construction Refund on Deposit 163.34 Johnson Controls Security Solutions Building expense 121.45 Kruschek, Dan & Annette Refund 973.17 MG & E Boosters, wells, service building & lift stations 60.00 Niesen & Son Landscaping, Inc. UG maintenance 20,022.01 Quartz Health Benefit Plans Corporation Monthly health insurance premiums 2  72.22 Schiestle, Joseph & Jodi Refund 227.36 Sonne, Christopher & Ellorie Refund 532.92 Stuart C Irby Co. OH, UG & street light maintenance 288.09 Topoll, Timothy & Ann Refund 74,396.00 Village of Waunakee PILOT true-up payment 600.00 Waunakee Ecumenical Board Donation 369.87 Waunakee Investment Property Refund 38.00 Weaver Auto Parts Equipment maintenance $ 1,095,694.51 Motion carried. Public Comment There was no public comment. Distributed Generation Operating Rules The commission was presented proposed Distributed Generation (DG) Operating Rules which outline requirements for DG installers and customers. The rules are designed to ensure the safety of utility employees, customers, and the public. They are also designed to provide reasonable protection for the electric system. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to approve the DG rules. Motion carried. DNR Report of the Sanitary Survey of the Water System The commission was provided the report summarizing the DNR evaluation of the water system. The DNR completes this evaluation every three years and the report assesses the utility’s water sources, facilities, equipment, operation, maintenance, and management as it relates to drinking water. The report notes no deficiencies or recommendations but highlights certain nonconforming features. These nonconforming features were acceptable to the DNR at the time of the original construction of the facilities but DNR rules have changed subsequent to the original approvals which have caused this noncompliance. The utility is not required to correct these items until a major change or remodel occurs or a health hazard is identified. The report also notes that certain contaminants found in the water system have declined to a low level and the frequency of testing for these items can be lowered. 2021 Utility Commission Meeting Schedule The 2021 meeting schedule was presented. Advanced Metering Infrastructure Project The commission was provided a project update. 6,483 electric meters have been installed and 3,477 water units are now in service. The water portion of the project has been put on hold in order to protect staff and customers from the virus. Village-Wide Construction Projects A brief update was provided on various projects in the service territory including the Octopi Expansion, a multi- family building proposed on West Main Street, and the proposed CSM at the Erdman property. Operations Report 3 The commission was provided a brief update on various operational matters. General Manager’s Report The general manager provided an update on the price received to complete the work at the Lexington Booster Station, information about a leak at the Main Street Water Tower, a summary of the total 2020 PILOT payment to the village of $910,396, and two donations received from customers to assist other customers in need. Financial Statements The November financial statements were presented. Employee Wage Adjustments and Manager Performance Evaluations The commission reviewed a variety of salary data including benchmark information from other utilities. In addition, the status of manager goals for 2020 and proposed 2021 goals were discussed. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve wage adjustments as discussed for all staff except the general manger. Motion carried. After a discussion, a motion was then made by Chris Zellner and seconded by Steve Kraus to approve a wage adjust and bonus for the general manager as discussed. Motion carried. A motion was made by John Roessler and seconded by Paul Endres to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4