Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, March 21, 2016 3:00 PM Village Hall Village Council Workshop Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final March 21, 2016 1. CALL TO ORDER Council Members present: Anne Gerwig, Mayor, John T. McGovern, Councilman; Michael J. Napoleone, Councilman; Michael J. Drahos, Councilman. Mayor Gerwig called the meeting to order at 3:00 p.m. Mayor Gerwig led the Pledge of Allegiance. Mayor Gerwig mentioned that the Village received an award from the Daughters of the American Revolution last week for properly flying the flag on a continuous basis. 2. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the March 22nd Council Meeting for discussion and review. He said after the Oaths of Office are given at the Council Meeting, Council would then start with the Presentations and Proclamations portion of the meeting. A. 15-1132 PROCLAMATION RECOGNIZING THE 25TH ANNIVERSARY OF WELLINGTON'S CITIZENS ON PATROL (COP) UNIT 1 Mr. Schofield introduced the item. This item is a proclamation recognizing the 25th Anniversary of Wellington's Citizen Observation Patrol (C.O.P) Unit 1. Councilman McGovern asked if Council was going to meet the new PBSO Captain. Mr. Schofield replied affirmatively and said Captain Rolando Silva took command today and was going to be introduced by Major Araujo tomorrow night. Mayor Gerwig asked Mr. Schofield if Captain Silva supervises the Citizens Patrol Units. Mr. Schofield said the Captain does supervise the Citizens Patrol Units. Mayor Gerwig asked to have Captain Silva's presentation be presented first, followed by the Citizens Patrol Units proclamation. Council consensus was to have Captain Silva's presentation be the first item on the agenda. Mr. Schofield explained the following changes to the Presentations and Proclamations section of the agenda: Captain Silva's presentation would move to agenda item 6A; Proclamation Recognizing 25th Anniversary of Wellington's Citizen on Patrol (COP) Unit 1 Agenda item will change to agenda item 6B; Proclamation Recognizing Volunteer Captain Richard Gonzalez for His Years of Service with Wellington's Citizens Observation Patrol (C.O.P.) Unit 1 will change to agenda item 6C. B. 15-1133 PROCLAMATION RECOGNIZING VOLUNTEER CAPTAIN RICHARD GONZALEZ FOR HIS YEARS OF SERVICE WITH WELLINGTON’S CITIZENS OBSERVATION PATROL (C.O.P.) UNIT 1 Village of Wellington Page 1 Village Council Workshop Action Summary - Final March 21, 2016 Mr. Schofield introduced the item. This item is a proclamation recognizing Volunteer Captain Richard Gonzalez for his 20 years of service as Wellington's Citizen Observation Patrol (C.O.P.) Unit 1 Captain. This item will change to agenda item 6C. C. 15-1158 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF MARCH 8, 2016 Mr. Schofield introduced the item. This item is for the Approval of the Minutes of the Regular Wellington Council Meeting of March 8, 2016. There were no changes. D. 15-616 AUTHORIZATION TO CONTINUE UTILIZING A SOUTHEAST FLORIDA COOPERATIVE CONTRACT FOR THE PURCHASE AND DELIVERY OF SWIMMING POOL CHEMICALS (PULSAR BRAND CHLORINE BRIQUETTES) Mr. Schofield introduced the item. This item is for Authorization to continue utilizing a Southeast Florida Cooperative contract with Commercial Energy Specialists (CES) for the purchase and delivery of swimming pool chemicals (Pulsar Brand Chorine Briquettes) in the amount of approximately $38,000.00 annually. Mr. De La Vega presented the item. He explained there was a slight increase of the per pail price which equates to $500.00 annually. By using the co-op group procedure, staff was able to obtain the best pricing rates. Mayor Gerwig asked if staff checked for more competitive bid pricing. Mr. De La Vega said staff checked for better rates but this was the most competitive price available. Councilman McGovern asked if the budgeted amount of $38,000.00 could increase. Mr. Barnes explained that the budgeted amount could increase due to certain circumstances; if a leak occurs additional chemicals would be needed. If additional funding was necessary, staff would come back to Council for approval. There were no changes recommended. E. 15-766 AUTHORIZATION TO AWARD A CONTRACT TO BUS ONE, LLC FOR BUS RENTAL AND DRIVER SERVICES Mr. Schofield introduced this item. This item is for the Authorization to award a contract to Bus One, LLC for bus rental and driver services in the amount of approximately $34,000 annually. Mr. De La Vega presented the item. He indicated that the current contract expired with no renewal options available but after going out to bid only one proposal was received, which was from Bus One, LLC. Furthermore, he explained the vendor was local to Palm Beach County and the hourly rate proposed was $13 more than the previous agreement. Since only one proposal was received, staff was asking for Council's approval to award the contract. He noted that after reviewing the results of the proposal, staff researched the Village of Wellington Page 2 Village Council Workshop Action Summary - Final March 21, 2016 rates that Palm Beach Gardens, Palm Beach County School District, Parkland and the City of Miami Beach pay for the same services and found that the $77.00 hourly rate was very competitive. Mayor Gerwig asked if Bus One was the same vendor that the Village has been using and if the services were satisfactory and reliable. Mr. Barnes explained staff has run into certain situations in the past, but after staff brought it to their attention, the vendor remedied the issue and were generally reliable. He said in the past, the Village used Midnight Sun whose service was great but they ran into business issues and a new vendor, Bus One, was selected. There were no changes recommended. F. 15-866 AUTHORIZATION TO RENEW AN EXISTING AGREEMENT WITH COMMUNITY CHAMPIONS CORPORATION TO PROVIDE FORECLOSURE REGISTRY SERVICES Mr. Schofield introduced the item. This item is for the authorization to renew contract #020-13/ED with Community Champions Corporation, formerly named Federal Property Registration Corporation (FPRC), to provide foreclosure registry services to the Village. Mr. Koch introduced the item. He explained two years ago the Village enacted an ordinance that required any property that was in a foreclosure action to register the property. At that time Community Champions Corporation was contracted in order to administer the registration requirement. He stated the Village collects the $150 registration fee and Community Champions Corporation retains $100. Ms. Cohen explained the Village was using this process because of the lack of being able to contact the banks, especially if there were code violations. This service provides the Village with the contact information of the bank agent and communication is sent to them regarding the need to clean up the property before the situation becomes a problem. Mr. Koch said the contract was renewed every two years and the procedure significantly reduces staff's time. Currently he was the only staff member who works on these situations and handles all the interaction with the company electronically. He further explained in 2002 the Village worked on 2 abatements, in 2010 the Village worked on 300 abatements and last year only 50 abatements were handled. He felt that the reduction was due to the program and the banks understand what needs to be done to the properties. He said that the program was a win win situation. There were no changes recommended. G. 15-1070 AUTHORIZATION TO AWARD A CONTRACT FOR THE AERO CLUB MULTIUSE PATH PROJECT Mr. Schofield introduced the item. This item is for the authorization to award a contract to Dickerson Florida, Inc. for the Aero Club Multiuse Path Project in the amount of $550,245.85. Mr. Schofield explained only one comment was received regarding the item. Mayor Gerwig said she had not seen that comment. Mr. Schofield said that Ms. Village of Wellington Page 3 Village Council Workshop Action Summary - Final March 21, 2016 Jaffe's letter was hand delivered that morning. Councilman Drahos asked what was Ms. Jaffe's complaint. Mayor Gerwig said that her understanding was that the complaint related to the methodology of the approval of the project. Mr. Schofield said Ms. Jaffee was alleging that the Village used something other than the normal process for the project. He indicated he would provide Council with a copy of the letter. Councilman Drahos asked if Ms. Jaffe was opposed to the pathway and not the approval process. Mr. Schofield replied affirmatively. Both Mayor Gerwig and Ms. Cohen said that Ms. Jaffe was opposed to the bid process as well. Mr. Riebe presented the item. He provided Council with an overview of the project approved by Council in August or September 2015. Two meetings were held with the neighborhood; the first meeting was very well attended and the second meeting well attended. He said staff walked the residents through different options for the alignment of the path and Option B was selected and was sent out to bid and designed. He said the neighborhood supported the project which entails a six foot asphalt pathway that runs around the outside of Greenbriar Boulevard to Take Off Place and creates a loop. He explained some of the driveways would need to be removed in order to ensure ADA Compliance, relocate nine palm trees and the residents affected have been notified. Mr. Riebe noted the project came in for less than what was budgeted and the project was going to be delivered on time. He explained the majority of the Village projects were designed in house which has provided a savings to the Village in engineering fees which was a cost effective way of delivering services. Mr. Riebe explained the great majority of neighborhood residents asked for asphalt instead of concrete for the pathways at the meetings. Mayor Gerwig said that Ms. Jaffe's request was to move the agenda item to Regular agenda for Council discussion. Councilman McGovern said Ms. Jaffe was requesting to remove the agenda item and place on the agenda when the fifth councilmember was appointed. Mr. Schofield said no changes will be made to the project since the project went through the budget process, is budgeted, properly bidded and staff was recommending moving forward with the project. There were no changes recommended. H. 15-1111 AUTHORIZATION TO UTILIZE A FLORIDA SHERIFFS ASSOCIATION AND A NATIONAL JOINT POWERS ALLIANCE CONTRACT FOR THE PURCHASE AND DELIVERY OF EMERGENCY PUMPS Mr. Schofield introduced the item. This item is for the authorization to utilize Florida Sheriffs Association (FSA) contract #15-13-0904 and National Joint Power Alliance (NJPA) contract #03104-TPM, as a basis for pricing, for the purchase and delivery of two emergency pumps, in the amount of $118,568.99, from Thompson Pump and manufacturing, Inc. Village of Wellington Page 4 Village Council Workshop Action Summary - Final March 21, 2016 Mr. Barnes presented the item and gave an overview of the item. He indicated that the added benefit of having the pump was that it will serve for temporary minor work or emergency purposes since it was mobile. There were no changes recommended. I. 15-1150 ENGINEERING DESIGN SERVICES FOR THE WATER TREATMENT FACILITY RENEWAL AND REPLACEMENT PROJECT Mr. Schofield introduced the item. This item is for the authorization to approve a task order with Kimley Horn and Associates, Inc. in the amount of $376,330.00 to complete the design of the Water Treatment Facility Renewal and Replacement Project. Mr. Riebe indicated the water plants were in need of replacement because the original water plant was built in the early 1970's and the original switch gear was still in place with 4160 volts. Many of the components are very hard to find or not avaible to purchase and if a part is not found, that portion of the water plant will go off line. He explained some of the chambers, instrument panels, hydraulic parts needed to be replaced along with making updates the offices. The cost listed was for the engineering design and staff woud return to Council with another task order for the engineering during construction. Mr. Schofield explained when the design was complete and the project goes out to bid, staff would once again provide it to Council for the approval of the bid and the construction contract. Mr. Riebe confirmed there was no additional cost involved for changing to the new firm and the project will go out to bid in June and the award should be in July. Councilman McGovern asked when the project would begin. Mr. Riebe said the project should begin in August 2016 and would take a year and a half because the existing plant has to remain running. Mr. Schofield explained that the project was part of the long term capital maintenance plan for the water and waste water systems. The project was considered to be normal replacement and is in the capital schedule along with other items that will update the Village's infrastructure. A copy the the long term capital plan will be provided to Council. Mayor Gerwig indicated a legal concern for changing from one vender to another. Ms. Cohen stated the Village's Purchasing Manual allows for the cancellation of a contract and the change was done in accordance with the purchasing manual. There were no changes recommended. J. 15-1154 RESOLUTION NO. R2016-24 (INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY TAX COLLECTOR REGARDING SADDLE TRAIL PARK (SOUTH) PROJECT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE Village of Wellington Page 5 Village Council Workshop Action Summary - Final March 21, 2016 VILLAGE OF WELLINGTON AND THE PALM BEACH COUNTY TAX COLLECTOR FOR THE IMPLEMENTATION AND COLLECTION OF THE SADDLE TRAIL PARK (SOUTH) NEIGHBORHOOD IMPROVEMENT PROJECT NON-AD VALOREM ASSESSMENT BILLING; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of Resolution No. 2016-24 approving the Interlocal Agreement between the Village of Wellington and the Palm Beach County Tax Collector for the implementation and collection of the Saddle Trail Park (South) Neighborhood Improvement non-ad valorem Assessment billing. Ms. Quickel presented the item. She explained that the administrative fees were included with the project. Councilman McGovern said after he reviewed the resolution he noticed that the third clause does not include the word "south" that was stated elsewhere in the resolution. Mayor Gerwig said the verbiage indicating the area was south of Greenbriar Boulevard was located in the resolution and that should be sufficient. Ms. Cohen explained the Plat includes both portions of Saddle Trail. Mayor Gerwig said Florida was spelled incorrectly on page 231 and the Mayor's name needed to be changed. Mr. Schofield said staff would make the corrections. K. 15-1120 RESOLUTION NO. R2016-21 (PALM BEACH COUNTY MPO, LOCAL INITIATIVES (LI) PROGRAM GRANT) A RESOLUTION OF WELLINGTON, FLORIDA'S COUNCIL AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE PALM BEACH COUNTY MPO, LOCAL INITIATIVES (LI) PROGRAM REQUESTING $912,000 FOR VILLAGE WIDE BIKE LANE STRIPING AND SIGNAGE, BIKE LANE RELOCATIONS AND CROSSWALK STRIPING; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of Resolution No. R2016-21, authorizing the Village Manager or his designee to submit a grant application to the Palm Beach County Metropolitan Planning Organization (MPO) requesting funds in the amount of $912,000 for Village wide bike lane striping and signage, bike lane relocations and crosswalk striping. Mr. O'Dell presented the item. He explained the existing bicycle and pedestrian plan which was approved by a previous Council. This item provides the opportunity to move forward in seeking grant money for some of the improvements highlighted (A-H). The improvements would include striping in the road ways, signage, and pavement improvements. He explained the largest amount of money would go to the signage and striping in the roadways and surfaces. He noted response to the receipt of the funding would be received this year but the funds would take up to three years to receive. Mayor Gerwig stated MPO emphasizes school walkability and safe walking Village of Wellington Page 6 Village Council Workshop Action Summary - Final March 21, 2016 paths and requested staff move forward and maximize those areas for grant monies. Mr. O'Dell explained other grant money that staff was seeking was for resurfacing of roadways and a four foot wide bicycle lane could be added with those funds. There were no changes recommended. L. 15-1152 ORDINANCE NO. 2016-04 (CORRECTION OF SCRIVENER’S ERROR IN SECTION 2-323 “MEETINGS, QUORUM AND REQUIRED VOTE” OF PLANNING, ZONING AND ADJUSTMENT BOARD) AN ORDINANCE OF THE VILLAGE OF WELLINGTON, FLORIDA, AMENDING CHAPTER 2, “ADMINISTRATION”, ARTICLE VI “BOARDS AND COMMITTEES”, DIVISION 5 “PLANNING, ZONING AND ADJUSTMENT BOARD”, SECTION 2-323 “MEETINGS, QUORUM AND REQUIRED VOTE” TO CORRECT A SCRIVENER’S ERROR IN THE NUMBER OF AFFIRMATIVE VOTES REQUIRED TO TAKE OFFICIAL ACTION; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Schofield introduced the item. This item is for the approval of Ordinance No. 2016-04 amending Section 2-323(b) to require the affirmative vote of four members in order to take official action on matters before the Planning, Zoning and Adjustment Board. M. 15-1138 COUNCIL DIRECTION REGARDING THE PROCEDURE FOR APPOINTMENT OF COUNCILMEMBER TO FILL THE VACANCY CREATED BY THE RESIGNATION OF ANNE GERWIG Mr. Schofield introduced the item. This item is for staff seeking direction from Council regarding the procedure to be used for the appointment of a councilmember to fill the vacancy by the resignation of Anne Gerwig. Mr. Schofield explained there were no specific instructions in the Charter on the process for filling a vacancy. Councilman McGovern asked from which date does the Council have 30 days to fill the seat. Ms. Cohen said the deadline was 30 days from tomorrow night; the date upon which Ms. Gerwig assumes her duty as Mayor which will be tomorrow night and the 30 days would end on April 21, 2016. Ms. Rodriguez explained historically the Village has taken different approaches to fill seats; 1- appoint an individual without the application process 2- advertise and solicit for applications and resumes and make the appointment from that list. 3- advertise and solicit applications and resumes and have the applicants provide a brief presentation period to occur on the Monday prior to the final decision being made. Mayor Gerwig read the procedures that had taken place in the past as follows: in 2002 Carmine Priore was re-appointed without any advertising, interview or other formalities. In 2003 Council decided to follow a more formal process that Village of Wellington Page 7 Village Council Workshop Action Summary - Final March 21, 2016 included soliciting applications with the use of a facilitator. Ms. Cohen said the facilitator was used on three separate evenings and the candidates were able to make a three to five minute statement or introduction. On the second night, a series of questions were asked and each candidate had a few minutes to address them. On the third night, there was a closing and the candidates were selected. She said it was a grueling process and the facilitator took questions from the public. Ms. Rodriguez said the facilitator was Dr. Pat Bidol-Padva. Mayor Gerwig continued to read the procedures. She read that a scheduled public forum other than a regular meeting night to interview the candidate followed by a meeting at which the appointments were made and the councilmembers receded. The public forum occurred over a two day period with five minute presentations being made by each applicant on the first evening and a question and answer period occuring on the second evening. In 2009 following Bob Margolis resigned to run for Supervisor of Elections and the Council directed staff to advertise the position with a short window to respond. Ms. Rodriguez said the response time was one week. Mayor Gerwig continued to read the procedures. She said that each council member was then provided with a ballot containing the names of all applicants and proceeded to rank their top five. The ballots were signed, tabulated and the person with the highest score became the presumptive nominee: Howard Coates subject to a motion and an affirmative vote from Council. In 2015 following then councilmember Howard Coates' resignation, the Council followed the same procedure as in 2009 with an advertisment for interested parties, a short presentation for each candidate and then a ranking and ordinal process. A nomination and acceptance was included. In filling the open seat the Council may use any of or a combination of the above methods or consider other methods it deems appropriate. Mayor Gerwig said that any decision that Council makes will be done at the Council meeting tomorrow night. Ms. Cohen said in 2003 the candidates were given the opportunity to individually sit with Council to speak. Mayor Gerwig said one of the qualifications listed in the Charter to be part of Council in Wellington was that the person needed to be a registered voter and a resident. If there was a qualification that Council wants from the person, it needed to be placed in the advertisement. Councilman Drahos said that the public should be aware of what Council will be judging the candidates on. Councilman Napoleone said the process needed to be as open and as transparent as possible with as much opportunity for public input as possible in order to give people the opportunity to respond. He was surprised there was no required criteria the last time when he applied for his seat. A questionnaire should be included with similar questions by the CCNA and the Palm Beach Post to include their views on specific issues. Thereafter, the Council could reduce the number of applicants to a smaller group to inverview. After the candidates have made their presentations but prior to the interview process, he would like an opportunity for public comment which would include Village of Wellington Page 8 Village Council Workshop Action Summary - Final March 21, 2016 questions for the candidates. The process would be approved at the Council meeting the following night and the advertising process could commence. He indicated that he would like to limit the number of special meetings to be held. Mayor Gerwig said the interviews could be done at the Council meetings. She added that she did not want all the candidates to give a five minute presentation and wanted to weed out the candidates before they come in. Councilman McGovern said that Council should hear all the candidates for three minutes before reducing the number. Councilmen Drahos and Napoleone said all the candidates that have applied were aware of the process and deserved Council's attention. Ms. Cohen asked if they had a list of questions that they wanted to ask the candidates. Councilman Napoleone said he had eight questions that he pulled from the CCNA Forum and from the Palm Beach Post and at this point he read the questions. Ms. Cohen asked him to email the questions to her. He said the applicants could write their answers to the questions and attached them to their applications. Council would obtain a full view of the applicants since they were not campaigning for the seat and will have only one opportunity to speak. The selection process could include the ranking of the top five people after the public participates. Councilman McGovern recapped the process as follows: submittal of a cover letter and resume, answers to the agreed upon questionnaire and invitation to interview. Ms. Cohen said when a presentation was made it was helpful in seeing if the candidate possessed the demeanor and polish that is expected which will not be known from answers to the questionnaire. Mayor Gerwig said Council understands what the process needs to be and each one will bring their questions and as a whole, they will decide which ones will be used tomorrow night. Councilman McGovern felt the process needed to go back to a ballot process in order for this issue not to happen in the future. Ms. Cohen reminded Council that the process and the appointment for the vacant seat needs to be done by April 21st. She noted that a special meeting could be scheduled. Councilman Napoleone said he created a timeline which he would bring to the meeting tomorrow and email it. Ms. Cohen asked him to email the timeline to staff in order to distribute to Council. Mayor Gerwig said Council needed to be ready to advertise the meeting by tomorrow night due to the time limitations. Ms. Rodriguez stated the advertising could be in the paper this weekend and placed on the website but the deadline date for the candidates to submit their resumes and applications would need to be part of the advertisement. She indicated one week was the timeline previously used to accept the applications. Mr. Schofield recapped the dates as follows: advertise in the Town Crier on March 25th, submittal deadline April 5th. Councilman McGovern said the special meeting would occur during the week Village of Wellington Page 9 Village Council Workshop Action Summary - Final March 21, 2016 of April 18-22 for the final selection. Councilman Drahos said he would like an opportunity to deliberate in an open setting if they were down to five candidates. Mr. Schofield asked Council if April 19th would be a good day for the final interview, public comment and Council deliberation. Mayor Gerwig asked if there was a cost difference to run the ballot question in August or November. Councilman Napoleone said he would rather see the ballot question run in the November ballot since August has a low voter turnout. Councilman McGovern said the cost would be significantly different. Ms. Rodriguez said a small portion of the cost would be passed on to the Village. Mr. Schofield said the polling locations would be open and he thought that the cost would be the same for either month. Mayor Gerwig said she would prefer August because she has questions adding municipal issues on presidential primary elections. Councilman McGovern said by tomorrow night Council needed to know what the Supervisor of Elections deadlines are for each ballot. Councilman Drahos said they want to make sure that they are drawing the informed voters and not just voters that are voting for the presidential primary because they tend to just go down the list. Mayor Gerwig asked staff to provide Council with the information tomorrow night in order to start the procedure. Mr. Schofield said that he would provide Council with the information. 3. WORKSHOP There were none 4. ATTORNEY'S COMMENTS Ms. Cohen said she will ask Angie to coordinate Council's calendars for an upcoming shade session within the next couple of weeks regarding the various litigation cases. She explained that Friday was a good day because they won the injection hearing regarding Palm Beach Polo or Polo West filed against the Village, Article 14 case. The Village passed an ordinance stating that staff could decline to process any development orders if there were outstanding code violations. Ms. Cohen added that an order was received from the Fourth District Court of Appeals denying their petition for the Big Blue 130 code violations case and the case was complete. They will go back before the Special Magistrate for fine certification and move forward from there. Ms. Cohen explained within the next couple of weeks staff will schedule a shade session which will have multiple cases involved to include any of the important pending cases will be discussed. Each case will be closed and the next new case will be opened because the shade sessions are confidential for a limited period of time. Once the case is resolved or settled it becomes public. The discussions should not be combined and a fair amount of time would be needed. Council consensus was to have the shade session after the fifth councilmember is appointed since there was not an urgency to discuss the Village of Wellington Page 10 Village Council Workshop Action Summary - Final March 21, 2016 cases. Ms. Cohen said she will send Council a memo with a copy of a complaint made against the Village by their insurance carrier and that was the only item that was time sensitive. They would discuss it during the shade session or on an individual basis to review the law suit. 5. MANAGER COMMENTS Mr. Schofield said the scheduled time for the Agenda Review meeting could be changed to a little later in the day. His recommendation was at 4:00 pm or 5:00 pm but he felt that 4:30pm would be acceptable if Council agreed. Council consensus was to change the scheduled Agenda Review time to 4:30pm. Mr. Schofield asked Council to take some time after the meeting to select their offices. Mayor Gerwig asked if Council was not going to have a visioning session until appointing the fifth councilmember. Mr. Schofield said the plan was to hold the visioning session at the end of April or during the first couple of weeks in May. Mr. Schofield distributed his weekly report to Council. Mayor Gerwig asked if the appointments to the Boards and Committees would be done the second meeting in May. Ms. Cohen replied affirmatively and said within sixty days the selections would need to be made. Mayor Gerwig said that she would like to have a staff presentation on the Boards and Committees. Councilman McGovern said that discussion was needed because he had alot to say regarding the mission and purpose of the committees. Council needs to know when they will be meeting, how often will they meet and what their roles are going to be because some have had very active roles and others do not which may not be fair to the people we ask to serve. Mr. Schofield said since there were three new Council members, staff would like to have Municipal Government 101; go through what staff does, how the budget process works, what the taxes and finances are and a portion on how Boards and Committees work because functional committees are very important. Staff can do this on an individual basis and spend as much time as Council likes. Mr. Schofield spoke about a discussion he had regarding his Weekly Issues reports. He explained his reports tend to be repetitive because they are intended for his use and not for Council. Items tend to stay on the report for a long period but change as the item moves forward, but that could take months as indicated earlier by Mr. Riebe when he explained one of his projects. The details of each project can be found under the department heading. 6. COUNCIL COMMENTS 7. ADJOURN Village of Wellington Page 11