Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, March 12, 2018 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final March 12, 2018 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. Note: Vice Mayor McGovern joined the meeting during the discussion of Agenda item 17-1728 (Authorization to Award a Contract to Provide Landscape Maintenance Services for Parks and Secondary Roadways). 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Schofield presented the Agenda for the March 27, 2018 Council Meeting for review. A. 18-1947 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF DECEMBER 11, 2017 Mr. Schofield introduced the agenda item. This was the approval of the Minutes of the Regular Wellington Council Meeting of December 11, 2017. Councilman Napoleone commented on the good quality of the Minutes and the level of detail. He questioned whether this level of detail was needed in the Council Minutes all the time especially since the meetings are recorded. He thought that this level of detail could provide an opportunity to be inconsistent with what was actually said. Mayor Gerwig explained that this has been a long standing discussion with Council as they always had that thought. She said this has been the style of the minutes since the Village began. Ms. Cohen noted that this level of minutes was not required. Mr. Schofield stated that staff had tried reducing the minutes on several occasions. However, if Council wishes, he will ask for that direction under his Manager's comments. Mr. Schofield said that staff would like to provider shorter Minutes, if it is at all possible. Mayor Gerwig explained how helpful it is to have Minutes when you are looking for when Council discussed or voted on an issue. She cited a time when she wanted to see when something was voted on and that it Village of Wellington Page 1 Village Council Workshop Action Summary - Final March 12, 2018 was nice to have the minutes show the entire discussion. She explained that since it wasn't a motion, it wasn't anything that would have appeared in standard minutes, and it was easier than watching hours of video to catch the discussion. Mr. Schofield said, depending on how the meeting is running tomorrow evening, he may ask for direction on the minutes either at that time or at the next meeting. There were no changes recommended for this item. B. 17-1584 AUTHORIZATION TO UTILIZE A NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT AS A BASIS FOR PRICING FOR THE PURCHASE OF MICROSOFT SOFTWARE, LICENSES AND MAINTENANCE Mr. Schofield introduced the agenda item. This was the authorization to award a three year contract to CDW-G, in the amount of $91,701.87 per year, for the purchase of Microsoft licensing and maintenance. He explained that this has to be done as Microsoft requires licenses. Mr. Schofield said that Mr. Silliman was able to negotiate with CDW-G who will provide the Village with the three-year fixed pricing at $91,701.87 which is 5.25% under what is the advertised price for the software and is lower than the quote the Village received from SHI who is also an authorized re-seller. Mayor Gerwig asked Mr. Silliman to provide the background on the price negotiation. Mr. Silliman said that CDW is a great company and they were a resource in helping them to tweak the numbers. After they gave him a price, he asked if that was the best price they could do, and then CDW presented the better price. He noted that this company has better resources to provide for the Village's three year engagement with them which will provide quarterly checkups, etc. Mr. Silliman said that this locks in guaranteed pricing for three years. There were no changes recommended for this item. C. 17-1728 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR PARKS AND SECONDARY ROADWAYS Mr. Schofield introduced the agenda item. This was the authorization to award contracts to provide landscape maintenance services for parks Village-wide to Mainguy Landscape Services, in the amount of $210,690.00, and to Wellington Professional Lawn Care to maintain secondary roadways, in the amount of $125,280.00. He said that an RFP was put out for the parks and the secondary roadways which were Village of Wellington Page 2 Village Council Workshop Action Summary - Final March 12, 2018 sealed bids/low bids. He said that on the parks side, Mainguy Landscape Services came in at $210,690.00 which was $75,000 lower than Wellington Pro Lawn's bid of $285,180.00. Mr. Schofield said that staff was a little worried about the $75,000 price difference, so the Public Works Department spent a fair amount of time with Mainguy. He noted that the company has good references, and staff was confident that they can do the project. Mayor Gerwig questioned how the company reached the level of understanding as to what the Village required as well as the Village's level of understanding was that they could provide the services. In response, Mr. De La Vega said that from a purchasing standpoint, they wanted to check the references to ensure that they were legitimate. He said that Mainguy has municipal contracts with Palm Beach Gardens, South Miami, Cooper City, Walnut Creek and City of Northport. He said that those were the reference that they provided which all checked out as positive. Although the only municipal contract the company has in Palm Beach County is with Palm Beach Gardens, they do have a presence in the County having contracts with HOA properties, i.e., Victoria Groves, Madison Green, Sail Harbor and Emerald Isles. He noted that he, Mr. Wagner and the Parks Maintenance folks took Mainguy staff on a tour of each of the parks, and explained in detail what the Village's expectations of them were. Mr. De La Vega said that the company was informed that if they could not meet those expectations, they needed to let them know now because the contract would not be awarded to them if that was the case. He said that the company indicated they were fully on board with the Village's expectations. Mr. De La Vega said that since they had good references, a presence in Palm Beach County, and they fully vetted what the Village's expectations were, it was difficult to ignore the $75,000 savings. Councilman Drahos asked who from the company accompanied Village staff on the tour. He asked if they were top level corporate staff. Mr. Barnes said the company's local operations manager who has responsibility for Palm Beach County accompanied staff on the tour. Although the President of the company did not escort them on the site visit, they have had discussions with him. Mr. De La Vega said that he spoke with the owner of the company several hours ago, and reviewed the Village's expectations one more time. He told him that they had gone on the tour with the operations manager who fully understands the Village's expectations, and the owner indicated that they know exactly what the Village was looking for which they felt was nothing out of the ordinary. Mr Schofield said the company has references that checked out, they are Village of Wellington Page 3 Village Council Workshop Action Summary - Final March 12, 2018 qualified to do the work, and because of the things that the Village had gone through with the contractor on Section 24, they spent alot of time with them. He said he suspected that this was the company's way of getting in to the County; however, the next contract might not be this low. Mr. Schofield said that he did not see any good reason not to award this contract at this amount. Councilman Drahos asked how long the Village has been using Wellington Professional Lawn Care. In response, Mr. Schofield said that the Village was using them for a long time. Mr. Barnes noted that Wellington Pro Lawn was their current vendor on primary roadways and secondary roadways. He noted that Gardenscapes was the Village's current vendor for parks and facilities. He said that Pro Lawn came in second; however, the current vendor on the parks is Gardenscapes. He also noted that the Village has had Gardenscapes for many years. Mayor Gerwig asked what services Mainguy provides to Palm Beach Gardens. In response, Mr. Barnes said that it is landscape maintenance of public right-a-ways Councilman Drahos asked if the Village staff had driven through Palm Beach Gardens to see their work. Mr. De La Vega said that they had not done that although he did speak with the Purchasing Director at Palm Beach Gardens who expressed that they originally had the same concerns, but they have had no problems with them and did not have any problem recommending them. Mayor Gerwig asked how long had they been servicing Palm Beach Gardens. Mr. Barnes said that they have been with them for a little less than a year. Councilman Drahos expressed his disappointment because he felt that the level of service the Village was presently receiving was fantastic. He felt that they had their hands tied because of the $75,000 price difference. Vice Mayor McGovern noted that it was also $100,000 less then their current vendor's bid. Mr. Barnes said that they looked at several things: (1) the level of details they went through with the company as to the Village's expectations; (2) after the experience with OrchidMan, staff is on high alert to any slippage in the service levels and would move to terminate them quickly, and (3) this award has a provision that they are seeking to be authorized to allow the Village should there be a willing vendor to move on to number two or three in the event number one has to be terminated. Councilman Drahos asked what was the criteria in order for the number one company to be removed asking if it would be just the Village's Village of Wellington Page 4 Village Council Workshop Action Summary - Final March 12, 2018 judgement. Mr. Barnes said that the Village is the sole judge for Mainguy meeting those specifications. He said that they would rely on industry standards that are traditionally utilized, i.e., cutting hedges or grass and those types of things. Vice Mayor McGovern said it would also be the timeliness of those things getting done. Mr. Barnes said that the key is that the last time with OrchidMan, the Village was a little bit lax, but they were open to allow the contract to get set up. He said they are expecting for these guys to hit the ground running whereas OrchidMan took a while to mobilize and get a presence here. He said that was why they were a little bit more comfortable in this situation because this company has a presence and already have staffing whereas Orchid Man had to start from scratch. Mr. Schofield pointed out that this maintenance is for the Village's parks where people will be seeing the work every day so they will either meet the schedule or staff will quickly tell them they are failing to perform. They will then be given an opportunity to fix it, and if they don't, the Village will go quickly to number two. He said that part of the reason it took staff so long with OrchidMan was that they were just starting up and they were out in Section 24 where they were not getting alot of complaints. In response to Councilman Drahos' question about the criteria to remove the company, Ms. Cohen said that the decision to remove them would not be arbitrary. Vice Mayor McGovern asked if the decision to remove them was purely at the Village's discretion. Both Mr. Schofield and Ms. Cohen responded that it was. Mr. Barnes reiterated that the Village is the sole judge for the compliance of the contract. He said that the company was honest with the Village by indicating that they were trying to get established in the County. Mr. De La Vega noted that although Mainguy is headquartered in Davie, they do have a facility in Palm Beach County on 45th Street, east of 95. Mayor Gerwig said that the primary roadways was still going to be done by Wellington Pro Lawn. Mr. Barnes that was correct until the contract expires. Vice Mayor McGovern asked staff to define what a secondary roadway is. In response, Mr. Schofield directed Council to the list on page 110. Mr. De La Vega said that Wellington Pro Lawn already does the primary roads so they would now be taking on the secondary roads which they currently do anyway. Mr.Schofield said that the new contract was up from $97,091 to $125,280, but they were significantly less than the other bidders. Mr. Schofield said that Wellington Pro Lawn has been doing this work for a long time and the Village has never had a problem with them. Village of Wellington Page 5 Village Council Workshop Action Summary - Final March 12, 2018 Mr. Barnes pointed out that Mainguy on the secondary roads was the low bidder, but were deemed non-responsive because they left out certain sheets of their actual bid forms and attachments that were required. Mr. De La Vega noted that their price was $115,000. There were no changes recommended to this item. D. 18-1783 AUTHORIZATION TO AWARD A CONTRACT FOR PAVILION IMPROVEMENTS AT VILLAGE PARK Mr. Schofield introduced the agenda item. This was authorization to award a contract to Creative Contracting Group for the Pavilion Improvements at Village Park in the amount of $44,000.00. He explained that the pavilions were constructed in the 1990's and early 2000's so they were trying to upgrade and improve them. He noted that this was a sealed bid/low bid. Mr. Schofield said that the actual low bidder was Best Build LLC that is a Palm Beach County vendor. However, the Village's Purchasing Manual says if there is a western communities bidder that is within 5% of the low bid, they can either match or reduce the bid. In light of that, Creative Contracting, which is a western communities company, came in and met the $44,000 price. Staff was recommending the award to Creative Contracting Group for $44,000. Mayor Gerwig asked whether this approval was for the shade pavilions. Mr. Barnes explained that these are existing, hard-top, canopy structure pavilions. He said that the beautification and improvements to them will be the wrap around of the actual columns similar to the pavilion at the Lakeside Family Fun Day event. He added that this was for all existing pavilions at Village Park that will be getting the cosmetic upgrade. Mr. Lundeen explained that it is basically wrapping the columns with rock and mortar that will go part way up. Mayor Gerwig said this has nothing to do with the covering. Mr. Lundeen responded that was correct. Mr. Schofield said that they are trying to bring the parks up to where everything else is. He said that people would like the aesthetics of the parks to be better, and to the extent that it is not a budget breaker, they will do those types of things. Vice Mayor McGovern asked how many pavilions were located at Village Park. Mr. De La Vega noted that there are four pavilions. Mayor Gerwig asked if the pavilions would be closed during this work. Councilman Drahos questioned what was the timeframe for the work. Mr. Barnes said that the timeframe will be determined at the pre-construction meeting. He noted that they won't have to start all four at Village of Wellington Page 6 Village Council Workshop Action Summary - Final March 12, 2018 once, so all four pavilions won't be closed at the same time. Mr Lundeen added that it will be one pavilion done at a time. Mr. Barnes said that it will also be based on what sports are in play noting two pavilions are located at roller hockey and pickle ball and the playground, one at Travel Soccer, and one further back by recreational soccer fields. There were no changes recommended for this item. E. 18-1932 AUTHORIZATION TO AWARD A CONTRACT FOR THE RECONDITIONING OF THE TRASH RAKE AT PUMP STATION 3 Mr. Schofield introduced the item. This was authorization to award a contract to Hydro Components Systems LLC for the reconditioning of the trash rake at Pump Station 3 in the amount of $40,000. He said that he was proud of the Public Works and Engineering Departments because he did not think these could be reconditioned because these pumps were built in 2005. He noted that the cost to recondition them is $40,000 and to replace them would be $175,000. He stated that this was not a competitive bid because the company Hydro Components Systems is a primary system to them, and because it is, they are really the only people to do this. It was noted that the pump station is located at Big Blue and goes into West Palm Beach canal. Councilman Drahos asked how long would this reconditioning extend the lifespan of the trash rake. Mr. Lundeen said that they may have to take part of it and send it to Wisconsin to have them refurbish it. He said that they were in between parts and did not know if it was a program situation. At this time, the rake is malfunctioning and they want to get it done before hurricane season because it is a major station. Councilwoman Siskind asked if there were other pump stations that will require the same process of reconditioning. Mr. Lundeen explained that all the other pump stations appear to be working okay; however, this one was having problems that they wanted to get fixed prior to the start of season. Mr. Schofield said that this pump station is 13 years old which is a long time for it to go without major maintenance. He said that the company said it can be refurbished so it is better to spend the $40,000 compared to the $175,000 to replace it. With regard to Councilman Drahos' question about the lifespan of the trash rake, Mr. Barnes said that they won't know that answer until it is operational as to how long the reconditioned one will last as opposed to a brand new piece of equipment. He said that they will look at it first before doing this to other stations to see how well the reconditioning works compared to a replacement. Village of Wellington Page 7 Village Council Workshop Action Summary - Final March 12, 2018 There were no changes recommended to this item. F. 18-1922 AUTHORIZATION TO AWARD A TASK ORDER TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE C-11 AND C-15 CANAL CULVERT CROSSINGS AND BRIDLE TRAIL/BROWN TRAIL IMPROVEMENTS Mr. Schofield introduced the agenda item. This is authorization to award a task order to Mock, Roos and Associates, Inc. to provide engineering consulting services for the C-11 and C-15 Canal Culvert Crossings and Bridle Trail /Brown Trail improvements project during construction at a cost of $39,304.00. Mr. Schofield noted that the Mayor will need to recuse herself from this item which was why it was placed on the Regular Agenda. Mayor Gerwig explained that her recusal has nothing to do with Village's work, but explained that her husband's firm has ongoing work that falls within 24 months and $10,000 of which she owns one share of stock. In light of that, she stated that she would be recusing herself from the discussion, and left the Conference Rooms. Mr. Schofield explained that this is the engineering phase of the consulting phase services for C-11 and C-15 culvert crossings and canal improvements. He noted that the total cost of the process was just under $800,000, and the amount falls within what they normally would expect noting that it is perhaps 1/2 percent high since there are so many things in the mix. Councilman Napoleone asked how much of the amount comes from the grant funds. Mr. Schofield said that there was $200,000 available in the grant funds, but those funds goes toward the totality of the project. There were no changes recommended for this item. At this point, Mayor Gerwig re-entered the Conference Rooms after the conclusion of the discussion of this item. G. 17-1585 AUTHORIZATION TO AWARD A CONTRACT FOR THE ANNUAL JULY 4TH FIREWORKS DISPLAY Mr. Schofield introduced the item. This is the authorization to award a contract to Zambelli Fireworks Manufacturing Co. for the Annual July 4th Fireworks Display at a cost of $35,000.00. Mr Schofield explained that this went out as a request for bids in January and only one response was received. He said this was the exact amount that the Village has been paying for fireworks for the last couple of years. Mr Schofield said that Village of Wellington Page 8 Village Council Workshop Action Summary - Final March 12, 2018 the reason it was placed on the regular agenda was because he wanted to spend a little more money on fireworks this year increasing it to about $40,000. He explained that the reason he was seeking this increase was because last year the fireworks had dragged out in several places. VIce Mayor McGovern said that he agreed with Mr. Schofield as there were parts of the program that dragged, and he felt that they needed to enhance it. He asked if $5,000 was going to accomplish that. Mr. Schofield said that he believed so, but if not, when they do the budget adoption in August, it will be a larger number. He said July 4th is the Village's single most attended event, and although the fireworks last year were very good, he wanted a little more pop. Councilman Drahos asked what they would be getting for $5,000. Mr. Barnes said that the Village is limited to some extent on the size of shells they can use because the size is based on the amount of the surrounding clear zone. He said that since they can't increase shell size, they can increase the timeframe and the number of shells. Mr. Schofield said that they already compressed the timeframe, but wanted to have more shells. He said that will give them 7% to 10% more shells. Vice Mayor McGovern said that he would be curious to see what other communities are paying for their fireworks displays. Mr Schofield said that they would research that and bring that information back to Council. Mayor Gerwig said that she wanted the residents to know that nothing that flies is legal to do in their neighborhoods, and that they also need to be respectful of their neighbors. She wanted to encourage people to come and watch the Village's fireworks display. Mr. Schofield noted that last year, Captain Silva had more deputies out in the neighborhoods which resulted in the Village receiving fewer complaints than in previous years. He said he was sure that Captain Silva will do that again, and they will start the education campaign. Mr. Schofield requested to increase the amount from $35,000 to $40,000. 4. WORKSHOP None 5. ATTORNEY'S COMMENTS Ms. Cohen reported that in the FMIT cases, they have asked for early mediation which they would like to have on April 13, 2018. Village of Wellington Page 9 Village Council Workshop Action Summary - Final March 12, 2018 At this point, Mayor Gerwig asked if she needed to leave the room for this discussion. Ms. Cohen responded affirmatively. Mayor Gerwig said that she would have to recuse herself because she serves on the board of the Florida Municipal Insurance Trust. Mayor Gerwig then left the Conference Rooms. Ms. Cohen continued reiterating that they have asked for early mediation, and that they wanted to have the mediation on April 13th. She asked if anyone on Council would accompany her and possibly the Manager to the mediation and then report back to Council. Councilman Napoleone said that he would be available. Councilman Drahos asked if a mediator had been selected. Ms. Cohen said that they do have a mediator, Jay Cohen who is out of Orlando who is travelling here. She explained that was a mediator that both Mr. Friedman and the attorneys for FMIT have used in the past and were comfortable with. She did not believe he would be charging for travel. At this point, Mayor Gerwig returned to the Conference Rooms at the conclusion of the FMIT discussion. Ms. Cohen said that there continues to be soccer played at the Palm Beach Polo property. She said that she believed that they have been cited by Code Enforcement, but she was asking for the authority to bring an injunctive action if necessary to address the continuing violation. Council gave Mr. Cohen authorization for the injunctive action. Mayor Gerwig asked if the Village did not bring an injunctive action then it would continue and the Magistrate doesn't have the power to enforce his ruling. Ms. Cohen said that the Magistrate does not have the power to order an injunctive relief and to enforce that. She said that the Magistrate process is much longer than moving forward with a temporary and permanent injunction which was why she felt it was best to take that route if necessary. Ms Cohen said that an email was received from Harvey Oyer who is representing Southern States Land and Title Company. She said that they are the company that owns mineral rights underlying alot of the properties in Wellington. She said he has asked to have a meeting with Mr. Schofield and herself so they will be meeting on Friday. VIce Mayor McGovern asked when Ms. Cohen last met with them. In response, Ms. Cohen said that they had a meeting some time ago when Village of Wellington Page 10 Village Council Workshop Action Summary - Final March 12, 2018 they were represented by a different attorney. She said that they were objecting to the Village's renewal of the deep well injection permits. She said that they were suggesting that they might come to some settlement and buy out those rights. Ms. Cohen said that they declined that offer noting that she had done alot of research on this issue. She said that it is an unsettled issue in Florida, but based on her research, she believed that for any property that the Village owns if they did not give a notice under the Marketable Record Title Act which is a law that says if you don't preserve your rights and property for a period of 30 years from the root of title that it is extinguished. She believed that for any property that they did not give the Village a notice for, their interest in those properties have been extinguished as a matter of law which is something that has not been decided in Florida. She said that based on how their law is structured and patterned after, she thought that was what a court would rule. Mayor Gerwig asked if they have been paid off from other municipalities. Ms. Cohen said she did not know if they have been paid off by municipalities, but they have been paid off by large companies. She said that was something they could look at and could make an inquiry, but she thought if they get aggressive, she may come back to Council and suggest they file an action for declaratory relief and let the court decide. Ms. Cohen reiterated that because of the extensive amount of research she had done on this, she believed there is more than a fair chance, the Court will decide that it would be barred under he Marketable Record Title Act if they did not send the notice. She said that this was only a heads up and there was nothing to be done now. She said that they could be hearing about this again, and at that time, she may request authorization to file a declaratory action. 6. MANAGER COMMENTS No Comments. 7. COUNCIL COMMENTS Mayor Gerwig noted that tomorrow was Election Day and the polls are open 7:00 a.m. to 7:00 p.m.; however, residents can go to the Supervisor of Elections and vote until 5:00 p.m. this afternoon. Mayor Gerwig then spoke about schools serving as polling locations. She said that she has received emails with concerns about this and also some talk about perceived risks of voting on school campuses. She thought that Council should address it because it was her understanding that the Village was offering a level of security using PBSO during Election Day; however, that will then be displacing the PBSO throughout Village of Wellington Page 11 Village Council Workshop Action Summary - Final March 12, 2018 the Village. Mayor Gerwig said that this is a decision that is made by the Supervisor of Elections and the School District about where to hold elections. Councilman Napoleone noted that it was pursuant to Florida law. Mayor Gerwig said that the Village was doing everything possible to ensure the safety of the children; however, she felt that a discussion regarding that needed to occur. Although she did not feel there would be a high turnout at tomorrow's election, there was no way for the Supervisor of Elections to reduce the number of polling sites based on the projected number of voters. Mayor Gerwig said if parents feel unsafe with people coming to the schools, then the School District needs to address that. She also wants people to understand that they can't be reactionary to this as voting has been held at schools, at public places, and we take our children to public places such as Disney World, so she asked everyone to understand that they are doing everything possible. She raised concern that if they take PBSO deputies off the streets and puts them at polling locations, then there is a loss to the community. Mr. Schofield added that the intention was to have the deputies at the schools 1/2 hour before school until 1/2 hour after school. Mayor Gerwig asked about security for After Care. Mr. Schofield said that they had not intended to cover After Care. Mayor Gerwig said that they have to have this conversation as a community, but reiterated the safety issue of removing the deputies off of the streets. She said that they also have to have the safety discussion about Big Blue Trace and Wellington Trace. Mr. Schofield said that they will not be reducing the number of road patrols. He said he has talked to the Captain about taking the motor unit who does traffic and having them at the three schools they were going to man. Mayor Gerwig noted that some of the schools already have some coverage. Vice Mayor McGovern said that he has spoken to a number of teachers about this in addition to the Village's school board member, extensively with the Manager, as well as others. He pointed out that the Village of Wellington was going the extra mile to have additional security at elementary schools. He asked if it was correct that in diverting resources to provide that security, there will not be a deficiency or a safety issue somewhere else. Mr. Schofield said that he did not believe so. He said that at this time he was going to have them use the traffic units which should be at the schools anywhere. He said it is $1,140 per school to provide the overtime and he will call them in if that causes any problems. Mayor Gerwig said that she wants the discussion to go further that as a society they have decided that it is not safe to have people voting on campuses. She said that there were enough public facilities in Wellington for that to be done, i.e., every church, synagogue, mall. etc. She felt that Village of Wellington Page 12 Village Council Workshop Action Summary - Final March 12, 2018 there were ways to do this without ever having to use schools. Mayor Gerwig did not want people to be afraid to vote, and was glad that she was in a community where she was not concerned about that. Vice Mayor McGovern said that he also spoke with the Supervisor of Elections who intends to meet directly with the School Board members and with the newly-appointed Superintendent. He said that she expects that by the time they get to the August election and certainly by November, that it will be a school holiday. He noted that it is a school holiday for the schools to the south which eliminates the concern. Mayor Gerwig thought that was easy for November elections, but not for municipal elections, run-offs, etc. Vice Mayor McGovern agreed that it is difficult for municipal elections because of the potential for run-offs; however, the Supervisor certainly wants that done for August and November which will solve part of the problem. Mr. Schofield said that at this time they were all under a heightened awareness because of Parkland, but they are addressing people's fears for something that has not happened and hoped it never will. He said that the message from the public to Council to him was that they want extra security. He noted that all middle and high schools have resources officers, but the elementary schools share one resource officer for three schools. So, he indicated since they don't have enough resource officers at the elementary schools, they will put Wellington deputies there so people will see their presence. He questioned whether they should have the conversation whether elections should be held at schools or not because voting is the most important thing they do as citizens and how they control who represents them at local, state and national level. He felt that exposing children to them in a safe way is good for their society. Mayor Gerwig said that children won't see the voting because they are being kept in lock down during voting so it removes that element. She felt that they should be moving towards fire stations, libraries, municipal buildings,etc. because they should accommodate the voters in places other than at schools so they don't have this conversation agan. Mr. Schofield pointed out that there are polling locations in this building, in the Community Center. Village Park, the library, and several churches. Mayor Gerwig said thought there were other locations and churches that weren't being used. Ms Cohen said that not everyone would agree and they don't have to if they are not a government-owned building. Mayor Gerwig said that she wanted to get people to go out and vote, but they wanted to ensure that people were safe doing it. Village of Wellington Page 13 Village Council Workshop Action Summary - Final March 12, 2018 8. ADJOURN There being no further to be discussed by Council, the meeting was adjourned at 4:51 p.m. Village of Wellington Page 14