Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, March 26, 2018 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor John T. McGovern, Vice Mayor Michael Drahos, Councilman Michael J. Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final March 26, 2018 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members Present: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. 18-1955 EMPLOYEE OF THE MONTH FOR FEBRUARY, 2018 – CARRA TAGGART Mr. Schofield announced that this was the presentation of the Employee of the Month Award for the month of February. He called upon Mr. DeLaney, Director, Parks & Recreation, to introduce the Employee of the Month Award for Carra Taggart. Mr. DeLaney asked Mr. Ryan Hagopian to speak on Ms. Taggart's being awarded the Employee of the Month. Mr. Hagopian stated that Ms. Carra Taggart was named the Village's Employee of the Month for February. He stated that Ms.Taggart started with the Village in 2014 as a summer camp counselor, and since that time, was promoted to a Recreation Assistant, Full Time Customer Service Representative and recently to Senior Customer Service Representative. Mr. Hagopian praised Ms. Taggart for her work at the Front Desk, particularly for her diligence, time management, and great customer service skills. He said that he was happy to have her in the Recreation Department working for the Village. Council expressed their thanks to Ms. Taggart for her work. 4. REVIEW OF COUNCIL AGENDA Prior to Mr. Schofield presenting the agenda, Ms. Cohen introduced Rachel Bausch, the Village's new Assistant Village Attorney. Ms. Cohen stated that both Ms. Bausch's family and her husband's family have been Wellington residents for a long time. She also noted that Ms. Bausch's husband is a math teacher at Wellington High School, her mother runs the preschool at Temple Beth Torah, her mother-in-law was a kindergarten teacher here for many years, and her father is a local attorney. Ms. Cohen said that Ms. Bausch also has a Master's Degree in Social Work, had previously Clerked for a Fourth District Judge, and also came from a very good Broward litigation firm, Tripp Scott. Ms. Cohen said that they were excited to have her on board and wanted Council to meet her. Council welcomed Ms. Bausch. Ms. Bausch said that she was excited to be Village of Wellington Page 1 Village Council Workshop Action Summary - Final March 26, 2018 here. At this point, Mr. Schofield presented the agenda for the March 27, 2018 Regular Wellington Council Meeting for review. A. 18-1933 PROCLAMATION RECOGNIZING WELLINGTON COMMUNITY HIGH SCHOOL PRINCIPAL MARIO CROCETTI FOR HIS YEARS OF SERVICE Mr. Schofield introduced the agenda item. This was a proclamation recognizing Wellington Community High School Principal Mario Crocetti, who recently retired, for his many years of service. B. 18-1959 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING AND CONGRATULATING THE LOCAL WINNERS OF THE AMERICAN WATERWORKS ASSOCIATION’S “DROP SAVERS” WATER CONSERVATION POSTER CONTEST Mr. Schofield introduced the agenda item. This was a presentation of proclamations being awarded to the local winners of the American Waterworks Association’s “Drop Savers” Water Conservation Poster Contest. Ms. LaRocque explained that last year was the Village's first participation in Drop Savers which resulted in one of the students placing third in the State. She said that last year they only had one school and 42 students participate; however, this year four schools and 195 students participated. She said that she was proud of her staff who worked very hard along with the teachers to ensure there was good participation. Ms. LaRocque said the posters were judged by an internal judging panel, and they will be recognizing eight students. She noted that they will have the posters on display and all of their teachers and principals will be in attendance. Ms. LaRocque said that they will have some gift bags and certificates for the winners. She said that they had not received any results back from the State to see if any of the students placed, and if any placed, they will be brought back. C. 18-1949 PALM BEACH COUNTY FIRE RESCUE ANNUAL REPORT PRESENTATION Mr. Schofield introduced the agenda item. He stated that District Chief William Rowley of Palm Beach County Fire Rescue Battalion 2 will present the Annual Report for the Village of Wellington for the period of October 1, 2016 through September 30, 2017. Mayor Gerwig asked if this was presented to the Public Safety Committee. Mr. Barnes noted that Chief Rowley, along with Lt. Shaivitz, PBSO, sit on the Village's Public Safety Committee. He explained that the reports that are presented to Council are not presented separately since Fire Rescue is Village of Wellington Page 2 Village Council Workshop Action Summary - Final March 26, 2018 part of the Committee. D. 18-1974 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF JANUARY 8, 2018 Mr. Schofield introduced the agenda item. This was the approval of the Minutes of the Regular Wellington Council Meeting of January 8, 2018. He said that Ms. Nubin would be happy to make any changes or corrections. At this point, Mr. Barnes noted that the Water Conservation Proclamation was on the Consent Agenda as Item B which was also a utility item. Mr. Schofield said it could remain on the Consent Agenda. Ms. LaRocque said that besides the Drop Savers proclamation, they were also recognizing Water Conservation Month. Mr. Schofield explained that these types of proclamations are approved as part of the annual list and will be included on next year's annual list. E. 18-1960 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA PROCLAIMING APRIL 2018 AS “WATER CONSERVATION MONTH” IN THE VILLAGE OF WELLINGTON Mr. Schofield introduced the agenda item. This item was discussed during the Minutes item. Mayor Gerwig asked if anything was being done internally to promote water conservation. In response, Ms. LaRocque said that the Village has four very specific ways to approach water conservation: (1) educational programs; (2) the rate structure is devised to promote water conservation; (3) new technologies to help save water; and (4) reuse. Mayor Gerwig suggested that when they do this in the future that they identify who the big users of water are, i.e., showers, watering lawns, wells, etc. F. 18-1881 AUTHORIZATION TO UTILIZE A PALM BEACH COUNTY CONTRACT WITH WYNN & SONS ENVIRONMENTAL CONSTRUCTION CO., INC., FOR THE PIERSON ROAD ROADWAY IMPROVEMENTS Mr. Schofield introduced the agenda item. This was the authorization to utilize Palm Beach County contract #R2017-055 with Wynn & Sons Environmental Construction Co., Inc., as a basis for pricing, for the Pierson Road roadway improvements in an amount not to exceed $29,920.00. He explained this was a project to improve the clear zone between Southfields and Santa Barbara. He noted that it is not in the area that would be reconstructed as any part of the intersection changes at Pierson and South Shore. Village of Wellington Page 3 Village Council Workshop Action Summary - Final March 26, 2018 Mr. Lundeen explained that they will be putting in an FDOT type spillover curb along the edge of the road because the roadway slopes toward the canal. He explained that the curb will shorten up the clear zone area from 20 feet to 4 feet and then the fencing and the bridle trail will be outside of the clear zone area which will make it a much safer area. G. 18-1926 AUTHORIZATION TO UTILIZE A CLAY COUNTY CONTRACT TO FURNISH, DELIVER AND INSTALL SAFETY SURFACING AT VARIOUS PARKS VILLAGE-WIDE AND APPROVAL OF RESOLUTION NO. R2018-16 AMENDING THE CAPITAL & GENERAL FUND BUDGET TO PROVIDE FUNDING. A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE CAPITAL AND GENERAL FUND BUDGET FOR FISCAL YEAR 2018 BY TRANSFERRING MONIES FROM NEIGHBORHOOD PARKS CAPITAL PROJECTS TO OPERATING EXPENSE FOR NEIGHBORHOOD PARKS RESURFACING; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This is the authorization to utilize a Clay County contract with Robertson Industries, Inc., as a basis for pricing, to furnish, deliver and install safety surfacing at various parks in the amount of approximately $240,871.09 and approval of Resolution No. R2018-16 that amends the capital and general fund budget to provide funding. He said that whenever Council sees a resolution transferring money it means that there is a budget issue. He explained that in this case, the money was originally budgeted in capital projects; but since it did the meet the capital budgets test, it was being moved to the operating budget. Ms. Quickel said that this is not new money, but it was just shifting funds from capital to the major maintenance category. Mayor Gerwig asked what was the lifespan of the rubberized surface . Mr. Barnes explained that the lifespan varies depending on use. He said that there is a considerable amount of work that will be done at Tiger Shark Cove, which had been redone in 2012, as it gets much more use than other neighborhood parks. He said that it is not a new project, but one which repairs existing surfaces. He said that the project had been envisioned to happen and be a bigger project in capital, but it is an operating type of project. Vice Mayor McGovern asked Mr. Barnes to walk Council through what was happening at Village Park. In response, Mr. Barnes said that there are areas within the existing playgrounds that don't have safety surfacing, but an existing sand and mulch area so the entire playground area is being converted to the safety surfacing. He said that now all of the parks will have the safety surfacing. He noted that those parks are located at the pavilion and roller hockey area. He pointed out that only the surfacing Village of Wellington Page 4 Village Council Workshop Action Summary - Final March 26, 2018 was being changed and the equipment was not changing. Ms. Quickel explained that this was a sales surtax funded project that had been included in the budget. Mayor Gerwig said that she was aware of a product that was not poured but was rubberized. Mr. Barnes explained that there is loose material that is not as favorable, i.e., actual tiles which is the same concept as carpet. He said that they have gone through all of the options available, and have found that the poured in place performs the best for the Village locations. Mayor Gerwig asked how long the parks will be out of service while the work is being done. In response, Mr. Barnes said he did not have a timeframe, but said that the park at Village Park will take longer since in some parts it is a brand new installation, but he was not sure about the work at Tiger Shark Cove. He said that it will take them out of use because they don't want any activity until the surface cures. H. 18-1944 RESOLUTION NO. R2018-15 (MODIFICATION TO EXISTING SPEED HUMP POLICY) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL REPEALING RESOLUTION NO. R2007-36 OF THE VILLAGE COUNCIL OF THE VILLAGE OF WELLINGTON, FLORIDA AND ADOPTING A NEW POLICY FOR THE INSTALLATION OF SPEED HUMPS WITHIN THE VILLAGE OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was Council approval of Resolution No. R2018-15 which was the modification of the existing speed hump policy. He explained that when reviewing the policy, Mr . Lundeen suggested changes dealing predominantly with private roads. Mr. Lundeen stated that he had received several phone calls from private subdivisions that have long stretch of roadways particularly in the Equestrian Area who want to install speed humps. He said that in looking at the Village's policy, the communities have to jump through hoops in order to install the speed humps on private roads. He said that in talking to Mr. Barnes and Mr. Schofield, they decided to let the communities take charge of their roads. Mr. Lundeen said that it was the homeowners associations who were calling him. Mr. Schofield added that the homeowners associations own and maintain the roads, and this provides them with more flexibility. He said that the Village was not looking to maintain the roads but only that the communities maintain traffic standards and that emergency vehicles can Village of Wellington Page 5 Village Council Workshop Action Summary - Final March 26, 2018 cross them without any problems. Mr. Lundeen said that they will issue an engineering permit which is $50.00 which is reviewed by the Sheriff's Department and Fire Rescue, and if no one has any issues and if it is designed and sealed by a professional engineer, it is approved. Councilman Napoleone said that it saves the associations the burden of having to come to Council for the work on the private roads. Mr. Lundeen said that was correct. He noted that requirements for public roadways have not changed. Vice Mayor McGovern asked Mr. Lundeen to review the changes that were made from the existing policy. He asked if there was a redlined version of the policy. Mr. Lundeen explained that they had only changed the title from the public streets and right-of-ways; items 1-9 stayed the same; the private development/private street right-of-ways was new information. Mr. Barnes directed Council to page 119, and noted that the lower portion of the page starting with private developments /private streets is the new portion, and everything preceding that remained exactly the same. Mayor Gerwig said that number 5 needed to be fixed. Mr. Barnes said that 1-8 as opposed to 1-9 is the same as what is currently in place today. Mayor Gerwig asked if they would have to prove the vote of the residents, and then asked how this worked. In response, Mr. Schofield pointed out that capital maintenance and homeowners associations generally do not require a vote of the homeowners, but only a vote of the board. He said that the Village would take the Board's word that had been done. Mr. Barnes said that the intent of the Village's review of this was if the road was private and is controlled, maintained and owned and there is an outside engineer who is taking responsibility for meeting the required standards, then they will rely on that engineer's certification that those standards are being met. He said that they would review it as they would other permit applications, but they would not get overly involved in the process. Mr. Lundeen explained that there are details in the engineering standards for speed humps. Mr. Barnes said that they have to meet the specific criteria. Vice Mayor McGovern said that the criteria on page 121 could stay for public and private. Mr. Barnes said that if a new project was coming in, they would have to meet those requirements as well. The costs would be borne by a private entity. Village of Wellington Page 6 Village Council Workshop Action Summary - Final March 26, 2018 Vice Mayor McGovern asked if the Village's engineer would still be signing off on the design criteria. Mr. Barnes said that the Village engineer would be reviewing it, but the private engineer would be responsible for certifying it. I. 18-1793 RESOLUTION NO. R2018-14 (COUNCIL PROCEDURES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL REVISING THE RULES OF PROCEDURES FOR ALL OFFICIAL MEETINGS OF COUNCIL TO EXPRESSLY APPLY THE PROCEDURES TO ALL BOARDS AND COMMITTEES, PROHIBIT REMOTE ATTENDANCE FOR QUASI-JUDICIAL HEARINGS, ADDRESS PUBLIC COMMENT FOR CONSENT ITEMS, INCLUDE AN ADDITIONAL TIME FOR PUBLIC FORUM, STREAMLINE PARLIAMENTARY RULES AND REORDER THE INVOCATION AND PLEDGE OF ALLEGIANCE; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. This was the adoption of Resolution No. R2018-14 approving the revised Council Procedures. Ms. Cohen said that in October 2017, Council was provided with some proposed revisions to the Council Procedures. She noted that at that time, Council had asked staff to prepare a redlined version for them . She said that the clean version is from page 129 through 139 followed by the redlined version which shows the changes. She said that in some cases, it looks like a large portion was eliminated, but those sections were actually cut, pasted and rearranged in different areas. Ms. Cohen said that there were several things in the procedures that should be highlighted. She said that in the proposed changes, it was made clear that the procedures also applies to all of the boards and committees . She said that, although there has always been a policy of doing that, it was not expressly written. She said that in addition, it identifies the different types of meetings as was done before, it talks about remote attendance by Council members and clarifies that for quasi-judicial matters, remote attendance is not permitted. She said that the reason for that is that it would be difficult for someone to judge evidence and credibility remotely particularly if there were documents that were being distributed at the hearing, and if they were participating by telephone and could not judge the credibility of the witnesses. With regard to the telephonic appearance, Mayor Gerwig said that it still allows for a quorum to be present and allows for a vote of those present. Ms. Cohen said that everything is the same, it only clarifies that you can't appear remotely for a quasi-judicial hearing. Councilman Napoleone referred to the last sentence of the top paragraph Village of Wellington Page 7 Village Council Workshop Action Summary - Final March 26, 2018 on page 145, and said that the word "remotely" needed to be inserted before the word "participate" as it presently says "No Councilmember shall be permitted to participate, deliberate or vote on any quasi-judicial matter before the Council". Councilman Napoleone said that they have to switch the order of the Invocation and the Pledge. Ms. Cohen said that in the order of the meeting, the Invocation would come before the Pledge of Allegiance as is done in most communities. Ms. Cohen said that the document also adds a second public comment period which they have been doing although it wasn't set forth in the current procedures. Ms Cohen directed Council to page 151, and said that it simplifies the whole rules and procedures. She said that the prior procedures indicated that the meetings would be governed by Robert's Rules of Order. However, in this proposed version, Robert's Rules of Order only serves as a guide and lays out the basic types of motions that may come up, i.e., point of order, motion to reconsider, etc. She said that Robert's Rules of Order is really intended for large assemblies, and is not a practical tool for small boards and committees. Ms. Cohen said that in practice they don't use elements of it. She further indicated that many communities have simplified their procedures or done away with Robert's Rules altogether noting that there are some publications that use simplified versions. She said that previously Council had been provided with what the County uses which is a little more involved than this. She said that the reason she preferred this was because it lays out the primary tools that are used by this Council and all of their boards as well as says if there is a question you can turn to Robert's Rules for guidance but it doesn't mandate that is what governs the meetings. Ms. Cohen said that it allows them to dispense with the rules by a super majority vote. Ms. Cohen said that those are the primary changes as they go through the redlined version noting that there is alot of crossing out because much of the information was moved and reorganized to earlier portions of the documents. Ms. Cohen said that Council was also provided with prior versions of the procedures. Ms. Cohen reiterated that the only major difference was the simplification of the procedural rules with respect to the motions, points of order and things like that. Vice Mayor McGovern pointed out that they eliminated most of the motions with the exception of two or three. Ms. Cohen said those that were included are what the Council typically uses. She said that, to the extent there is an issue that isn't governed by those few motions, they could then turn to Robert's Rules. Ms. Cohen said that she did not see Village of Wellington Page 8 Village Council Workshop Action Summary - Final March 26, 2018 any tools used by Council that aren't set forth in this proposed draft. Mayor Gerwig said that previously they did not necessarily apply these rules to other boards and committees. Ms. Cohen said that they were applied to boards and committee by practice, but it was not expressly written that they applied to all boards and committees but these procedures do that. Ms. Cohen said this laid out the presiding officer, right of participation, preservation of order, point of order, motion to reconsider, motion to postpone, motion to close, debate or call the question. She believed that this was sufficient for what the Council does on a regular basis. Vice Mayor McGovern asked if Ms. Cohen patterned this after other municipalities. Ms. Cohen said that they looked at Destin as well as a number of municipalities. She said that they also looked at some of the publications from the Center for Government at the University of North Carolina where a professor published a handbook for small boards and essentially simplified everything. Vice Mayor McGovern asked if Ms. Cohen looked at other local municipalities in writing these procedures. Ms. Cohen said that they looked at Palm Beach County and other municipalities noting that she could provide Council with copies of their procedures. Councilman Napoleone referred to page 149 that talks about a person seeking interested party status. He said it says that they shall request it as early as possible but not later than two business days before the commencement of the Council's hearings. He said with the meetings starting at 7:00 p.m. on Tuesday, he asked what would be the latest someone could request interested party status. Ms. Cohen said it would be no later than Friday at 5:00 p.m. Mayor Gerwig referred to page 154 and said that the section that states that any Councilmember desiring to speak shall first be recognized by the presiding officer was struck through. She asked what that was replaced with and how do they maintain the order where decorum isn't automatic. Ms. Cohen said that the presiding officer is the Mayor and every member has a right to speak and debate and shall be recognized by the presiding officer. She said that it is there, but is in a different place. With regard to the interested party section, Councilman Drahos said that as he read that section they were defining interested parties as anyone who was formally intervened in the matter which means anybody. Ms. Cohen explained that when it comes to Comprehensive Plans and Village of Wellington Page 9 Village Council Workshop Action Summary - Final March 26, 2018 Amendments, the Florida Statutes and Florida case law gives broad standing to people to challenge those matters. She said that the Village is in the process of revising their Code and one of the last pieces to be done will be the definitional section. She said they have not defined interested party in this section since it will be defined in the Code. Ms. Cohen further stated that the definition will have a broader meaning for Comprehensive Plan Amendments than it does for any other type of development order. She said that primarily an interested party is going to be someone who either has an interest in the property or has a contract to purchase the property. Mayor Gerwig noted that it would be for something like a site plan or rezoning, but that would not be the case for a Comp Plan. In the case of a Comp Plan, Ms. Cohen said it would be much broader under the Florida Statutes and the Florida case law interpreting those provisions. Councilman Drahos asked if there was specific Florida case law that defines an interested person in the Comp Plan context. Ms. Cohen responded affirmatively pointing out that it was broader and anyone who may be affected by the Comprehensive Plan Amendment would have standing to bring a challenge. Councilman Drahos asked what was the timeframe for when they would have the definitions. Mr. Schofield said the way the Code is currently written for a challenge to the Comprehensive Plan, any resident of Wellington would have standing to challenge a Comp Plan Amendment because it applies to the Village in its entirety. Councilman Drahos said he didn't know if he necessarily agreed with that. In response, Ms. Cohen said she would provide him with some case law which might help him with that particular aspect. She said that with respect to the other ones, she believed their definition will indicate that you have to have an interest in the property or be a contract purchaser of the property or be directly affected by the development order which will be defined in the Code. Mr. Schofield said that it would depend on the application because there are some zoning applications where they are required by Statute and the Village's Code to notify everyone who lives within 500 feet of a border of the project. He said that if they were amending an entire zoning district, anyone who is in that Zoning District whether it be the person who initiated it or any other person would have standing to comment on that. Councilman Drahos said that he wanted to be very clear as to how they were defining it. Ms. Cohen said that she understood exactly what his concern was and that they have been mindful of that in talking about this issue of interested parties, but said that she would provide a Statute defining it under 163 and then also some case law defining it specifically Village of Wellington Page 10 Village Council Workshop Action Summary - Final March 26, 2018 to Comp Plan Amendments. Councilman Napoleone said that the way that this is written it says "any entity that has formally intervened in the matter" and then it is defined as an interested party. He said that he thought the definition of interested party capitalized in this term is defined by the sentence that proceeds it as it doesn't say to go back and look at the Code definition or a statutory definition unless it is somewhere else in these rules. He said if they want interested party to mean something other than what is contained in this paragraph, then they needed to reference people to "as defined in Village Code or by Statute." He said that when they change the definition, there needs to be somewhere that people can refer to in order to find out what that means. Councilman Napoleone said if he believed he formally intervened, and believed he was an interested party, then he would not go look at some other Code because the document itself tells him he is an interested party. He said that they have to be sure that gets tied back to the Statute and the Code. Ms. Cohen said that currently they don't have a definition and won't have one until that last piece is put into place after all the other provisions of the Code are revised. Vice Mayor McGovern said that he wasn't clear why they were doing this at this time. Mayor Gerwig said that it was something that Council has been looking at since 2012. Vice Mayor McGovern recalled that, but it seemed to him that at least in the last two years, he didn't remember having a problem with how a meeting was being conducted so he didn't know if this was all necessary. Mayor Gerwig said that might be true and she agreed with that, but the problem was that the previous procedures weren't followed exactly and if Robert's Rules of Order is invoked as the master standard, then they are opening up Pandora's Box for procedures that can be tricky. Ms. Cohen said it looked like there were more changes than there actually were. She said that what they largely see is reordering and tightening up some of the language, but there are not alot of substantiative changes. She thought that some of the things were important to do like to clarify that it applies to all boards and committees, to clarify that you can't participate remotely for quasi-judicial hearings and the rest of it are things that have been asked for by various Councilmembers over the time that she has been here. She said the revised document is a good tighter draft, but was largely the same with the exception of the Robert's Rules issue. Mayor Gerwig said that if anyone wanted to delay this, they could always workshop it. Ms. Cohen noted that she had previously workshopped it, Village of Wellington Page 11 Village Council Workshop Action Summary - Final March 26, 2018 then Council asked for a redlined version and she received no other feedback other than they wanted a redlined version. Vice Mayor McGovern thought that with the redlined version they were coming back to the workshop but this might be enough. Mayor Gerwig said that she would review this again prior to the Council meeting, and if anyone wanted to pull it, they can do that and postpone it. Councilman Napoleone asked if this would take effect immediately upon passage. Ms. Cohen responded affirmatively. Mayor Gerwig thought it was beneficial to clear up the telephone appearing during quasi-judicial hearings. Mayor Gerwig pointed out that there is a timeframe listed for quas-judicial hearings, and asked if there was one for non-quasi-judicial hearings. Ms. Cohen said that there had never been a time limit on those types of matters either under the old procedures or under this procedure. She said if Council wanted to add a specific timeframe, she could do that. Mr. Schofield suggested if Council wanted to apply a time limit that they apply the same 20 minutes as under quasi-judicial hearings although they very rarely have applicants who go that long. Vice Mayor McGovern thought Mayor Gerwig was talking about when they did the ordinance for Medical Marijuana, Conversion Therapy, and other such ordinances where there were applicants and other people, but those are very few and far between. Mayor Gerwig said she was thinking of the Bed and Breakfast Ordinance where they were changing the Comp Plan that wasn't quasi-judicial, but thought that perhaps it might be okay not to include time limits, but perhaps they may want to include it if they were rewriting the procedures. Ms. Cohen said that the Vice Mayor was correct that those other ordinances were legislative and she did not believe they limited the presentations. Vice Mayor McGovern noted that they had set time limits to keep that moving. Councilman Napoleone said there were no applicants. Vice Mayor McGovern agreed but said there were interested parties who were each given an equal amount of time. Ms. Cohen said if the parties requested additional time in writing, they would have been given it. Councilwoman Siskind said that was addressed in D, 137 - Public Participation. Ms. Cohen said that was included in Extended Participation. Councilwoman Siskind thought they could apply the same requirements of 15 minutes. Ms. Cohen said that was the way they have Village of Wellington Page 12 Village Council Workshop Action Summary - Final March 26, 2018 always handled it, but if they want to apply the 20 minute, 15 minute, etc. limitation to non-quasi-judicial applications then they could do that. Vice Mayor McGovern thought what Ms. Cohen suggested seems fair and what they did, but he was not sure about the person having to request it 7 days in advance which would be in advance of the agenda coming out. Mr. Schofield said that agendas are normally published on Tuesdays about 5:00 p.m. for the meeting the following Tuesday although there have been times, depending on what is on them, where they have come out as late as Thursday or Friday. Councilman Drahos thought they should keep it consistent and keep it two business days. Councilman Napoleone added that he would include for clarification by way of example for a 7:00 p.m Tuesday Council meeting, the deadline is 5:00 p.m. on Friday. Mr. Schofield preferred that they keep the deadline at 5:00 p.m. because after 5:00 p.m. he could not guarantee there would be a staff member here to receive the request. Councilman Napoleone said that you could also say by close of business day two days before the meeting. Mayor Gerwig said they can review it and discuss it tomorrow. Ms. Cohen said that they can schedule it for a workshop if Council wants to do that. Mayor Gerwig felt that Ms. Cohen has done a good job putting in writing what the Village's practice is now as well as reordering the Pledge and Invocation. J. 18-1954 PRESENTATION OF AUDIT RESULTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2017 Mr. Schofield presented the agenda item. This was the presentation and discussion of audit results for the fiscal year ending September 30, 2017. He noted that Raquel McIntosh, Grau and Associates, will be in attendance to present the audit. Mr. Schofield said that Council will see that the Village has a very clean audit and is in good financial position. K. 18-1956 PUBLIC FORUM REQUEST – A PRESENTATION BY RICHARD COSOLA, REQUESTING COUNCIL'S CONSIDERATION TO RE-ESTABLISH THE VILLAGE’S BEAUTIFUL WELLINGTON GRANT PROGRAM Mr. Schofield introduced the agenda item. This was a request from Richard Cosola to give a presentation requesting Council’s consideration to re-establish the Village’s Beautiful Wellington Grant Village of Wellington Page 13 Village Council Workshop Action Summary - Final March 26, 2018 Program. Mayor Gerwig asked if Mr. Cosola was concerned that the grants are not being opened to everyone. Mr. Barnes believed that Mr. Cosola wanted to re-establish some of the older type grants from the past that focused on aesthetic improvements whether it was related to landscaping, tree removal/replacement and that type of thing. He said that in many cases, alot of the old Beautiful Wellington grants went to beautifying entrance ways as well for associations. Mr. Barnes said in the past, they also had individuals who had applied for tree removal/replacement. Vice Mayor McGovern asked who on staff has met with Mr. Cosola in advance of this. Mr. Barnes said that they have not met with him in advance and noted that he is a member of the Village's Tree Board. Mr. Schofield reiterated that Mr. Cosola is a member of the Tree Board who had asked to come here representing the Tree Board; however, they did not get a vote to do that, so he is coming here as a private citizen which is all he knows. He said that he has talked to the Committee Liaison, looked at the minutes as well as the questions; however, Mr. Schofield was not sure what Mr. Cosola will be asking Council. Mayor Gerwig said that Mr. Cosola hasn't contacted her and he is her appointment on the Tree Board. She said that she knows that replacing invasive trees and shrubs can be costly noting that some are required to be removed if they are on the invasive list. Mr. Barnes said that if they are existing in many cases, the Village has not gone back and retroactively asked them to be removed. However, if it is a new project or improvement on a portion of the project has an impact on the exotics and are on the removal list, then they would be required to be removed. Mayor Gerwig recalled the Magistrate requiring some people to remove a significant portion of Florida Holly and things like that in the right -of-way or easements in the back of their properties. Mr. Barnes said they could check and confirm that. He reiterated that the Village was not going out and citing people for exotic removal until there is a project there or another requirement. Mr. Barnes noted that you can't go in and replace new and exotic vegetation. At this point, Mr. Schofield welcomed Chief Deputy Sheriff Michael Gaugher who was in the audience. 5. WORKSHOP None. Village of Wellington Page 14 Village Council Workshop Action Summary - Final March 26, 2018 6. ATTORNEY'S COMMENTS Ms. Cohen said that she filed a lawsuit on Friday against Palm Beach Polo for the soccer violation. She said that she was waiting for the summons and it would then be served. 7. MANAGER COMMENTS None. 8. COUNCIL COMMENTS None. 9. ADJOURN There being no further business to come before the Village Council, the meeting was adjourned at 5:10 p.m. Village of Wellington Page 15