Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, November 8, 2021 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final November 8, 2021 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Napoleone, Councilman and Tanya Siskind, Councilwoman. Absent: Michael Drahos, Councilman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the November 9, 2021, Regular Council Meeting for review. A. 21-4794 PROCLAMATION DECLARING NOVEMBER 12, 2021 AS WELLINGTON COMMUNITY FOUNDATION DAY IN WELLINGTON Mr. Barnes introduced the item. He said that this is the Proclamation Recognizing November 12, 2021 as Wellington Community Foundation Day in Wellington and Announcing the Foundation's Red, White and Blue Jean Event. He mentioned that Mr. Wenham would be in attendance for this. B. 21-4799 RECOGNITION OF COMMUNITY PARTNERS Mr. Barnes introduced the item. He said that this is the Recognition of Wellington's Community Partners for Their Contributions to the Annual Holiday Food Drive. He read off the list of which partners had confirmed that they would be in attendance. C. 21-4791 TRANSGENDER DAY OF REMEMBRANCE PROCLAMATION Mr. Barnes introduced the item. He said that this was the Proclamation of Wellington, Florida's Council Recognizing November 20, 2022 as Transgender Day of Remembrance in the Village of Wellington. D. 21-4405 AUTHORIZATION TO AWARD CONTRACTS FOR ANNUAL LAB ANALYSES Mr. Barnes introduced the item. He stated that this was the Authorization to Award Contracts for Annual Lab Analyses services, in the Amount of Village of Wellington Page 1 Village Council Workshop Action Summary - Final November 8, 2021 $160,000 ($60,000 for Public Works and $100,000 for Utilities) for FY 2021-2022. Ms. LaRocque explained the item. She explained this was annual vendor. E. 20-3972 AUTHORIZATION TO 1) EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE WATER TREATMENT PLANT (WTP) NANOFILTRATION TRAIN NO. 8 EXPANSION PROJECT; AND 2) AWARD A TASK ORDER TO PROVIDE CONSTRUCTION PHASE ENGINEERING SERVICES Mr. Barnes introduced the item. He said that this is the Authorization to 1) Execute a Guaranteed Maximum Price (GMP) Amendment to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Nanofiltration Train No. 8 Expansion Project at a Cost of $2,126,537.00; and 2) Award a Task Order to Kimley-Horn and Associates, Inc. to Provide Construction Phase Engineering Services, for the Project, at a Cost of $110,221.00. Ms. LaRocque explained the item. She presented a Powerpoint to the Council and discussed the WTP Train 8 Membrane Expansion Project, Strategic Direction for the Next 5 years, the New Treatment Train 8 and the Membrane Capacity Breakdown. Ms. LaRocque answered a few questions from Council, such as the timeline and a clarification of the process. F. 21-4492 AUTHORIZATION TO (1) EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE WATER RECLAMATION FACILITY (WRF) EMERGENCY POWER AND PROGRAMMABLE LOGIC CONTROLLERS (PLC) IMPROVEMENTS PROJECT; AND 2) AWARD A TASK ORDER WITH HILLERS ELECTRICAL ENGINEERING, INC. FOR CONSTRUCTION PHASE SERVICES Mr. Barnes introduced the item. He stated that this was the Authorization to Execute a Guaranteed Maximum Price (GMP) Amendment to Wharton-Smith, Inc. for the WRF Emergency Power and PLC Improvements Project at a Cost of $2,575,155.00; and 2) Award a Task Order with Hillers Electrical Engineering, Inc. to Provide Construction Phase Engineering Services in the Amount of $125,360.42. Ms. LaRocque explained the item. She presented a Powerpoint to Council and discussed the GMP Amendment with Wharton Smith, the Work Order with Hillers Electrical, the Existing Generator 1 - 820 Kilowatts and Existing Generator 2 - 2 megawatts. Village of Wellington Page 2 Village Council Workshop Action Summary - Final November 8, 2021 Ms. LaRocque answered Vice Mayor McGovern's question regarding working on emergency power. Ms. LaRocque continued on with the presentation by discussing the recommended solution and the WRF PLC Upgrade Component. Ms. LaRocque answered a couple of Council's questions, including the technology changes. Vice Mayor McGovern mentioned that he would like to pull the previous item, 6C (20-3972), from the Consent Agenda and put it on Regular Agenda so that the residents can be aware of what is going on. G. 21-4582 AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE AND DELIVERY OF FERTILIZERS AND CHEMICALS Mr. Barnes introduced the item. He said that this is the Authorization to Renew an Existing Contract with a Current Vendor for the Purchase and Delivery of Chemicals Used by the Public Works Department and Aquatics and Sports Facility for a Combined Total of $272,000 for Fiscal Year 2022. Mr. De La Vega explained the item. He answered questions from Council, including questions on the supply chain and the possibility of a backup supply. H. 21-4638 AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR THE PURCHASE AND DELIVERY OF MOSQUITO CHEMICALS Mr. Barnes introduced the item. He stated that this was the Authorization to Renew Existing Contracts with Adapco, LLC and Clarke Mosquito Control Products, Inc., for the Purchase and Delivery of Mosquito Chemicals in the Amount of Approximately $64,000 Annually. Mr. De La Vega explained the item. I. 21-4696 AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE OF INFORMATION TECHNOLOGY SYSTEMS EQUIPMENT Mr. Barnes introduced the item. He stated that this was the Authorization to Utilize Multiple Contracts (Sourcewell RFP #081419; OMNIA Partners with the City of Mesa, AZ #2018011, and State of Florida #43211500-WSCA-15-ACS; National IPA Technology Solutions #2018011-01; and Florida #AR3228 43220000-NASPO-19) for the Purchase of Information Technology Systems Equipment in the Amount Not to Exceed $325,000 (Budgeted Amount) for FY 2022. Village of Wellington Page 3 Village Council Workshop Action Summary - Final November 8, 2021 Mr. De La Vega explained the item. Mr. Silliman further explained what he plans to do with the negotiations of the budgeted items. He answered Vice Mayor McGovern's question about the budgeted amount. J. 21-4698 AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT TO FERGUSON ENTERPRISES, LLC FOR THE SUPPLY AND DELIVERY OF HYDRANT ACTIVATOR CAPS Mr. Barnes introduced the item. He mentioned that this was the Authorization to Award a Sole Source Contract to Ferguson Enterprises, LLC for the Supply and Delivery of Hydrant Activator Caps in the Amount of $250,000.00. Ms. LaRocque explained the item. She presented a Powerpoint slide describing a map that displayed all the hydrants in Welllington. She answered questions from Council regarding the color coding on the map and service areas. K. 21-4718 AUTHORIZATION TO UTILIZE VARIOUS CONTRACTS FOR THE MARGATE PARK PLAYGROUND PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization to Utilize Various Contracts for the Margate Park Playground Project at a Cost of Approximately $201,967.10. Mr. De La Vega explained the item. Mr. Barnes and Mr. De La Vega answered a couple of questions from Council, including building material and location of playground. L. 21-4773 AUTHORIZATION TO UTILIZE A PALM BEACH COUNTY CONTRACT, AS A BASIS FOR PRICING FOR THE YELLOW TRAIL PATHWAY IMPROVEMENTS Mr. Barnes introduced the item. He said that this was the Authorization to Utilize a Palm Beach County Contract with Wynn & Sons Environmental, as a Basis for Pricing for the Yellow Trail Pathway Improvements at a Cost of $71,500.00. Mr. De La Vega explained the item. Mr. Wagner answered questions from Council including items regarding material, size of path and if this included the horse pathway. M. 21-4793 RESOLUTION NO. R2021-68 (VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES AGREEMENT WITH THE PALM BEACH Village of Wellington Page 4 Village Council Workshop Action Summary - Final November 8, 2021 COUNTY SUPERVISOR OF ELECTIONS) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES WITH THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS FOR THE 2022 MUNICIPAL ELECTION; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of the Agreement Between the Supervisor of Elections Office and Wellington for Vote Processing Equipment Use and Election Services for the March 2022 Election. Ms. Cohen explained the item. Village Clerk Addie answered the questions from Council regarding the estimated costs and the mail-in ballots. N. 21-4762 ORDINANCES 2021-26 THROUGH 2021-33 AMENDING CHAPTERS 1-8 OF WELLINGTON’S CODE OF ORDINANCES Mr. Barnes introduced the item. He said that this was the Approval on First Reading of Ordinances 2021-26 Through 2021-33 Amending Chapters 1-8 of Wellington's Code of Ordinances. Ms. Cohen explained the item. Mr. Basehart and Ms. Cohen answered the questions from Council including the process & history of what was being proposed. Councilman Napoleone applauded them for their hard work on this project. O. 21-4782 RESOLUTION NO. R2021-66 (EQUESTRIAN VILLAGE SEASONAL PERMIT 2021/2022) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A SEASONAL PERMIT FOR THE GLOBAL DRESSAGE COMPLEX, A/K/A EQUESTRIAN VILLAGE, AT 13466 SOUTH SHORE BOULEVARD FOR AN EQUESTRIAN SHOW USE FROM DECEMBER 6, 2021 TO MAY 6, 2022; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2021-66 for a Seasonal Permit for Global Dressage Complex, A/K/A Equestrian Village, at 13466 South Shore Boulevard from December 6, 2021 to May 6, 2022. Village of Wellington Page 5 Village Council Workshop Action Summary - Final November 8, 2021 Ms. Cramer explained the item. Ms. Cohen, Ms. Cramer, Mr. Barnes and Mr. Stillings answered questions from Council including items such as extensions and emergency orders. P. 21-4783 RESOLUTION NO. AC2021-13 (DESIGNATING ACME IMPROVEMENT DISTRICT UNIT OF DEVELOPMENT 50TH STREET) A RESOLUTION OF ACME IMPROVEMENT DISTRICT DESIGNATING A UNIT OF DEVELOPMENT TO BE KNOWN AS “UNIT OF DEVELOPMENT 50TH STREET”; AUTHORIZING PUBLICATION OF A NOTICE OF HEARING ON SUCH DESIGNATION; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He mentioned that this was the Approval of Resolution No. AC2021-13 Designating ACME Improvement District Unit of Development Classic Estates 50th Street. Ms. Quickel explained the item. She answered questions from Council regarding assessments and the property owners petition. Ms. Cohen further answered some of the questions. Q. 21-4727 AUTHORIZATION TO NEGOTIATE A CONTRACT FOR THE DEVELOPMENT OF WELLINGTON COMMUNITY PARK Mr. Barnes introduced the item. He stated that this was the Authorization to Negotiate a Contract with Wellington Athletics, LLC, for the Development of Wellington Community Park. Mr. De La Vega explained the item. He answered questions from Council regarding the "Cone of Silence". 4. WORKSHOP Mr. Barnes introduced the Workshop item. He mentioned that it was an Update on the Golf Cart Ordinance and the Implementations of the Ordinance. Ms. Coates explained the item. She presented Council with a Powerpoint and discussed the Project Elements. Mr. Reinsvold took over the presentation and discussed the Overall System map of pathways and roadways, proposed regulatory pathway signage, typical mid-block crossings with different views, typical side street intersections with different views, additional golf cart crossings, Village of Wellington Page 6 Village Council Workshop Action Summary - Final November 8, 2021 typical pathway usage and virtual tours of Greenview Shores and Foresteria Avenue. Mr. Barnes and Mr. Reinsvold answered some questions from Council regarding signage and stop bars. Mr. Reinsvold continued on with the presentation by discussing more virtual tours of Big Blue Trace & Farmington Circle. Mr. Barnes and Mr. Reinsvold answered questions from Council regarding markers and colors of signs. Ms. Coates continued on with the presentation by discussing the brochure and website and provided samples to Council, the multi-modal pathway map and public outreach timeline. In addition, Ms. Coates answered a few questions from Council regarding outreach efforts. Mr. Barnes introduced the second item for the Workshop. He stated that it was an Operation Bent Metal II Update from the Palm Beach County Sheriff's Office. Captain Silva explained the item. Sergeant DeJoy further explained the plan for the item. He answered some questions from Council including items such as speeding and aggressive/distracted driving. 5. ATTORNEY'S COMMENTS None. 6. MANAGER COMMENTS None. 7. COUNCIL COMMENTS None. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 6:16 pm. Village of Wellington Page 7