Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, December 13, 2021 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final December 13, 2021 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Drahos, Councilman; Michael Napoleone, Councilman; and Tanya Siskind, Councilwoman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the December 14, 2021, Regular Council Meeting for review. A. 21-4857 PRESENTATION BY CHARLES DUVAL, ASSOCIATE VICE PRESIDENT, CAREER SOURCE PALM BEACH COUNTY Mr. Barnes introduced the item. He stated that this was the Presentation by Charles Duval, Associate Vice President, Career Source Palm Beach County. B. 21-4841 RECOGNITION OF COMMUNITY PARTNERS Mr. Barnes introduced the item. He stated that this was the Recognition of Wellington's Community Partners for Their Contributions to the Annual Holiday Toy Drive. Mr. Barnes answered Mayor Gerwig's question about a food drive for the holidays. C. 21-4847 PRESENTATION BY MR. DAVID GRAD, PRE-ENGINEERING TEACHER AT POLO PARK MIDDLE SCHOOL Mr. Barnes introduced the item. He mentioned that this was the Presentation by Mr. David Grad, Pre-Engineering Teacher at Polo Park Middle School. He said that the students would be here as well to present their Lego and Robotics accomplishments. D. 21-4809 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF OCTOBER 26, 2021 AND NOVEMBER 9, 2021 Mr. Barnes introduced the item. He stated that this was the Council Approval of the Minutes of the Regular Wellington Council Meetings of October 26, 2021 and November 9, 2021. He said that if Council had any comments about these minutes, they could get the information to the Village of Wellington Page 1 Village Council Workshop Action Summary - Final December 13, 2021 Clerk's office. E. 21-4416 AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE TENNIS COURT MAINTENANCE SERVICES AT THE TENNIS CENTER Mr. Barnes introduced the item. He stated that this was the Authorization to Award a Contract to K&B Maintenance Services, LLC, D/B/A Professional Tennis Court Services, to Provide Court Maintenance Services at the Tennis Center in the Amount of $98,021.04 Annually. Mr. De La Vega explained the item. He answered some questions from Council, such as renewals, bid issues and the expected increases. F. 21-4421 AUTHORIZATION TO UTILIZE A CITY OF PLANTATION CONTRACT, AS A BASIS FOR PRICING, WITH ALLIED UNIVERSAL CORPORATION, FOR THE PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE Mr. Barnes introduced the item. He said that this was the Authorization to Utilize City of Plantation Contract #088-21, as a Basis for Pricing, with Allied Universal Corporation for the Purchase and Delivery of Sodium Hypochlorite in the Amount of Approximately $430,080. Ms. LaRocque explained the item. She answered some of Council's questions including items about possibly finding a lower price for this and terms of contract. G. 21-4694 AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH WESTERN COMMUNITIES TRANSPORTATION, INC. TO PROVIDE SENIOR TRANSPORTATION PROGRAM SERVICES Mr. Barnes introduced the item. He stated that this is the Authorization to Renew an Existing Contract with Western Communities Transportation, Inc. to Provide Senior Transportation Program Services, in the Amount of Approximately $80,000 Annually. Mr. De La Vega explained the item. He answered some questions from Council including ride cards, eligibility and how this program is advertised. H. 21-4699 AUTHORIZATION TO UTILIZE A GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE AND DELIVERY OF TWO (2) ADA RESTROOM TRAILERS Mr. Barnes introduced the item. He stated that this was the Authorization to Utilize a GSA Contract (GSA MAS 23V: GS-30F-040BA/Schedule 84: GS-07F-248BA), with National Restroom Trailer, LLC. (NRT) as a Basis for the Purchase and Delivery of Two (2) Restroom Trailers in the Amount Village of Wellington Page 2 Village Council Workshop Action Summary - Final December 13, 2021 of $120,380.00. Mr. De La Vega explained the item. Mr. Barnes further explained the item. He answered some questions from Council including what we have spent in the past with renting restrooms, when these trailers would be used and would they be gender specific. I. 21-4774 AUTHORIZATION TO PROCURE MATERIALS AND SERVICES FOR THE GOLF CART SIGNAGE PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization to Procure Materials and Services, From Various Vendors, for the Golf Cart Signage Project, at a Cost of Approximately $150,000. Mr. De La Vega explained the item. Mr. Reinsvold and Mr. Barnes answered a few of the Council's questions, including contingency costs, aesthetics, and height of signs. Due to time restraints, Mr. Barnes asked Captain Silva to come speak to the Council regarding an announcement. Captain Silva announced to Council that they had just obtained an FDOT DUI Grant for $75,000 and explained the objectives of the grant. He answered some questions from Council, including the timeframe for the grant and how did the Village become eligible. Sergeant DeJoy further explained the involvement with Wellington and the DUI Grant. Council expressed their appreciation to PBSO. J. 21-4779 AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT FOR THE PURCHASE AND DELIVERY OF A DECK BARGE/WORKBOAT Mr. Barnes introduced the item. He stated that this was the Authorization to Award a Sole Source Contract to A & M Manufacturing, Inc., for the Purchase and Delivery of a Deck Barge/Workboat, in the Amount of $54,932.90 and a Crane Attachment from Grainger in the Amount of $784.03 for a Total Cost of $55,716.93. Mr. De La Vega explained the item. Mr. Wagner answered some of Council's questions, including the purpose of the crane and if this was a replacement. Village of Wellington Page 3 Village Council Workshop Action Summary - Final December 13, 2021 K. 21-4823 AUTHORIZATION TO: 1) AWARD A TASK ORDER TO PROVIDE HYDROGEOLOGIC CONSULTING SERVICES FOR PHASE IV OF THE WELLFIELD REHABILITATION PROJECT; AND 2) AWARD A TASK ORDER FOR REHABILITATION OF SURFICIAL AQUIFER WELLS Mr. Barnes introduced the item. He stated that this was the Authorization to: 1) Award a Task Order to JLA Geosciences, Inc., to Provide Hydrogeologic Consulting Services for Phase IV of the Wellfield Rehabilitation Project in the Amount of $76,285; and 2) Award a Task Order to All Webbs Enterprises, Inc. for the Rehabilitation of Surficial Aquifer Wells R4, R8, and R10, in the Amount of $416,501. Ms. LaRocque explained the item. She answered Mayor Gerwig's question about location. L. 21-4846 AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT, AS A BASIS FOR PRICING, FOR THE LEASE OF IT VIRTUALIZATION HARDWARE AND SOFTWARE EQUIPMENT Mr. Barnes introduced the item. He said that this was the Authorization to Utilize a Sourcewell Contract (#081419-CDW), as Basis for Pricing, for the Lease of IT Virtualization Hardware and Software Equipment at the Water Reclamation Facility and the Water Treatment Facility in the Amount of $128,582.76. Mr. Silliman explained the item. He answered some questions from Council, including the lease term and the first location where the Village is trying this technology. M. 21-4807 RESOLUTION NO. AC2021-15 (14814 GRAND PRIX VILLAGE DRIVE – ABANDONMENT OF WATER EASEMENT) A RESOLUTION OF THE BOARD OF SUPERVISORS OF ACME IMPROVEMENT DISTRICT ABANDONING A 12-FOOT WIDE WATER EASEMENT, TOTALING APPROXIMATELY 1,661.7 SQUARE FEET, LOCATED WITHIN LOT 13, GRAND PRIX VILLAGE SOUTH (14814 GRAND PRIX VILLAGE DRIVE), MORE SPECIFICALLY DESCRIBED HEREIN; PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. AC2021-15 to Vacate a 12-foot Wide Water Easement, Totaling Approximately 1,661.7 Square Feet, Located Within 14814 Grand Prix Village Drive. Mr. Stillings explained the item. Village of Wellington Page 4 Village Council Workshop Action Summary - Final December 13, 2021 Ms. LaRocque, Mr. Barnes and Mr. Stillings answered a few questions from Council, including location of water line and reason for abandonment. N. 21-4822 RESOLUTION NO. R2021-69 (STATE HOUSING INITIATIVE PARTNERSHIP PROGRAM FISCAL YEAR 2022/2023 - 2024/2025 LOCAL HOUSING ASSISTANCE PLAN) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING THE FY 2022/2023 - 2024/2025 LOCAL HOUSING ASSISTANCE PLAN (LHAP) FOR THE STATE HOUSING INITIATIVE PARTNERSHIP (SHIP); AUTHORIZING THE VILLAGE MANAGER TO FORWARD THE FY 2022/2023 - 2024/2025 LOCAL HOUSING ASSISTANCE PLAN TO THE FLORIDA HOUSING FINANCE CORPORATION, AND THE STATE OF FLORIDA; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2021-69 to Forward the FY 2022/2023 - 2024/2025 Local Housing Assistance Plan (LHAP) to Florida Housing Finance Corporation and the State of Florida. Mr. O'Dell explained the item. He presented a Powerpoint and discussed the SHIP overview, the 2022-2023 Funding Projection for Wellington and how it will benefit Village residents. Mr. Barnes and Mr. O'Dell answered a few questions from Council including how the amounts are set and allocated as well as if this was the first time that Wellington was eligible. Mr. O'Dell continued on with the presentation and discussed the Main SHIP Requirements and what the LHAP is. Mr. O'Dell answered Councilman Napoleone's question regarding the cap amount of each project. Mr. O'Dell continued on with the presentation and discussed the Allocation Requirements, requirements for special needs assistance, the proposed action strategies and staff recommendation. Mr. Stillings, Mr. Barnes, Ms. Quickel and Mr. O'Dell answered some questions from Council, including what other communities have done with this, what the next steps were in the process and information on the Affordable Housing Advisory Committee. O. 21-4806 RESOLUTION NO. R2021-70 (AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS FOR THE PROVISION OF Village of Wellington Page 5 Village Council Workshop Action Summary - Final December 13, 2021 INMATE LABOR FOR MAINTENANCE OF THE WELLINGTON ENVIRONMENTAL PRESERVE AT THE MARJORY STONEMAN DOUGLAS EVERGLADES HABITAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MANAGER OR DESIGNEE TO EXECUTE THE CONTRACT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS TO PROVIDE FOR THE USE OF INMATE LABOR IN WORK PROGRAMS WITHIN THE WELLINGTON ENVIRONMENTAL PRESERVE AT THE MARJORY STONEMAN DOUGLAS EVERGLADES HABITAT; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of the Agreement between Wellington and the Florida Department of Corrections for the Provision of Inmate Labor for the Maintenance of the Wellington Environmental Preserve at the Marjory Stoneman Douglas Everglades Habitat. Mr. De La Vega explained the item. He answered some questions from Council, including the cost of the contract, how to cancel the Main Guy contact if the services become available with FDOC and Main Guy staffing concerns. P. 21-4745 RESOLUTION NO. R2021-71 (BUILDING DEPARTMENT FEE SCHEDULE) A RESOLUTION OF WELLINGTON, FLORIDA’S VILLAGE COUNCIL ADOPTING A REVISED FEE SCHEDULE FOR BUILDING PERMITTING; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. R2021-71 Building Department Fee Schedule. Mr. Tomasik explained the item. He introduced Mr. Robert Orry and Mr. Joe Williams from Raftelis Financial Consultants to give a Powerpoint presentation to Council. Mr. Williams presented his Powerpoint and discussed the Study Objectives, Building Department Overview, Fee Evaluation Process - Permit and Planning Fees, Miscellaneous Fees and Primary Miscellaneous Fee Comparison. Mr. Tomasik and Mr. Williams answered some questions from Council which included required review of fees and when the last time fees were adjusted. Q. 21-4808 RESOLUTION NO. R2021-72 (WELLINGTON SENIORS CLUB Village of Wellington Page 6 Village Council Workshop Action Summary - Final December 13, 2021 AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A CONTRACT FOR SENIOR CITIZENS SERVICES BETWEEN WELLINGTON AND THE WELLINGTON SENIORS CLUB, INC.; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of the Annual Agreement between Wellington and the Wellington Seniors Club, Inc. for FY 2022. Mr. De La Vega explained the item. He answered a couple of the Council's questions, including how they bill us and if they expect it to be more. R. 21-4855 RESOLUTION NO. R2021-74 (SCHOOL ATTENDANCE BOUNDARIES FOR ARDEN) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL REQUESTING THAT THE PALM BEACH COUNTY SCHOOL BOARD REVISIT THE SCHOOL ATTENDANCE BOUNDARIES FOR RESIDENTS OF THE ARDEN COMMUNITY TO ALLEVIATE OVERCROWDING AND TRAFFIC CONCERNS ADVERSELY IMPACTING WELLINGTON SCHOOLS AND THE SURROUNDING COMMUNITY; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He said that this was the Approval of Resolution No. R2021-74 Requesting the Palm Beach County School Board to Revisit the School Attendance Boundaries for Residents of the Arden Community to Alleviate Overcrowding and Traffic Concerns Adversely Impacting Wellington Schools and the Surrounding Community. He explained the development of this item. Vice Mayor McGovern explained the reasoning for the importance of this resolution. Mr. Barnes answered Mayor Gerwig's question and informed Council on how many Arden students were at each school. Mayor Gewig suggested pulling this item off of the Consent Agenda and gave her suggestions on how to re-word the resolution. There was discussion on whether Arden should be specifically identified in the resolution. Mr. Barnes answered the Council's question regarding capacity versus actual enrollment of each of the schools. Village of Wellington Page 7 Village Council Workshop Action Summary - Final December 13, 2021 Ms. Cohen gave her suggestions on verbiage for the resolution for the next meeting. Mr. Barnes stated that this item will become item 8A on the Regular Agenda. S. 21-4856 APPROVAL OF PROPOSED SETTLEMENT AGREEMENT WITH WELLINGTON RESIDENTIAL, LLC AND WELLINGTON RESIDENTIAL II, LLC Mr. Barnes introduced the item. He said that this was the Approval of a Proposed Negotiated Settlement Agreement with Wellington Residential, LLC and Wellington Residential II, LLC (collectively "Wellington Residential") Regarding Removal of the Java Plum Trees at the Solara Apartment Community. Ms. Cohen explained the item. Mr. Stillings and Ms. Cohen answered a few questions from Council, including what the adverse effects of the trees were, costs that were incurred by the Village, the support of the reduction and the actual count of total trees. Mr. Alex Billerelo responded to a couple of the issues from Council, including the length of time of the litigation and what was done and the cost of removal of the trees. He also answered Vice Mayor McGovern's question about when they could get the trees completely removed. Mr. Stillings answered Mayor Gerwig's question about replanting a buffer. T. 21-4805 RESOLUTION NO. AC2021-14 (APPROVING AND CONFIRMING THE CREATION OF AND AUTHORIZING THE DISTRICT ENGINEER TO PREPARE A PLAN OF IMPROVEMENTS FOR UNIT OF DEVELOPMENT 50TH STREET) A RESOLUTION OF ACME IMPROVEMENT DISTRICT TO APPROVE AND CONFIRM THE CREATION OF AND AUTHORIZING THE DISTRICT ENGINEER TO PREPARE A PLAN OF IMPROVEMENTS FOR UNIT OF DEVELOPMENT 50TH STREET; AND PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Resolution No. AC2021-14 Approving and Confirming the Creation of and Authorizing the District Engineer to Prepare a Plan of Improvements for Unit of Development 50th Street. Village of Wellington Page 8 Village Council Workshop Action Summary - Final December 13, 2021 Ms. Quickel explained the item and responded to Council's questions. U. 21-4811 AUTHORIZATION TO AWARD TASK ORDERS TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE 50TH STREET IMPROVEMENT PROJECT AND OUSLEY/50TH STREET INTERSECTION IMPROVEMENT PROJECT; AND THE BUDGET AMENDMENT RESOLUTION NO. R2021-73 FOR THE 50TH STREET IMPROVEMENT PROJECT Mr. Barnes introduced the item. He said that this was the Authorization to Award Task Orders to Mock, Roos & Associates, Inc. to Provide Engineering Consulting Services for the 50th Street Improvement Project ($183,605) and the Ousley/50th Street Intersection Improvement Project ($149,415) at a Total Cost of $333,020; and Approval of the Budget Amendment Resolution No. R2021-73 for the Ousley/50th Street Improvement Project. Ms. Quickel explained the item. Mayor Gerwig stated that she no longer has a conflict with Mock, Roos & Associates, Inc. any longer as they are no longer doing business with her personal firm. Ms. Quickel and Mr. Reinsvold answered Council's question regarding the curve that is indicated on the graphic. 4. WORKSHOP Mr. Barnes introduced the item. He stated that this was the Update on the Transition of the Waste Management to FCC for Waste Collection Services. Mr. Sandora of FCC was there to present. Mr. Sandora explained the item and presented a Powerpoint. He discussed the trucks that have been received, pictures of the trucks, drivers, training, routes, FCC contributions to Wellington and communication to residents regarding date changes. Mr. Sandora answered Council's questions, including what the biggest challenge is expected to be and what would be expected from Wellington staff. Ms. Coates gave an update on public awareness. She presented a Powerpoint and discussed what they are doing to notify residents, how they are going to let affected residents know their day is changing and who is going to be the point person for questions/concerns from residents, public awareness/outreach, picture of the postcard from FCC, new route map on Wellingtonfl.gov website, collection schedule change Village of Wellington Page 9 Village Council Workshop Action Summary - Final December 13, 2021 and route success plan. 5. ATTORNEY'S COMMENTS Ms. Cohen gave a brief update on the Waters of the State issue and what the next steps were. Mr. Barnes explained more about the pre-emptive notice letter. Ms. Cohen stated that she would like to send it as soon as possible. 6. MANAGER COMMENTS None. 7. COUNCIL COMMENTS None. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 7:02 pm. Village of Wellington Page 10