Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, January 24, 2022 4:00 PM Village Hall - Council Chambers Village Council Workshop Anne Gerwig, Mayor Michael Drahos, Vice Mayor John T. McGovern, Councilman Michael Napoleone, Councilman Tanya Siskind, Councilwoman Village Council Workshop Action Summary - Final January 24, 2022 1. CALL TO ORDER Mayor Gerwig called the meeting to order at 4:00 p.m. Council Members in Attendance: Anne Gerwig, Mayor; John McGovern, Vice Mayor; Michael Napoleone, Councilman and Tanya Siskind, Councilwoman. Absent: Michael Drahos, Councilman. 2. PLEDGE OF ALLEGIANCE Mayor Gerwig led the Pledge of Allegiance. 3. REVIEW OF COUNCIL AGENDA Mr. Barnes introduced the agenda for the January 24, 2022, Regular Council Meeting for review. A. 21-4880 PRESENTATION OF THE FLORIDA LEAGUE OF CITIES 2021 YOUTH COUNCIL VIDEO COMPETITION WINNERS Mr. Barnes introduced the item. He stated a Florida League of Cities Representative, Community Services staff and members of the Wellington Youth Council will be in attendance tomorrow night. This is the second year the Youth Council has won an award for their efforts. B. 21-4890 NATIONAL COMMUNITY SURVEY RESULTS FOR THE VILLAGE OF WELLINGTON Mr. Barnes introduced the item. He stated Polco surveys and benchmarks communities for livability. Representatives from NRC and Polco will be in attendance tomorrow night to present Wellington's results. Mr. Barnes indicated that Wellington did favorably across other benchmark communities in the state and nationwide. Mayor Gerwig inquired if this was separate from CityStats completed by the National League of Cities. Mr. Barnes provided brief comments. C. 21-4869 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF DECEMBER 14, 2021 Mr. Barnes introduced the item. He stated this was for Council approval of the Minutes of the Regular Wellington Council Meeting of December 14, 2021. He asked if Council had any comments or changes to provide them and staff will get the changes updated. Village of Wellington Page 1 Village Council Workshop Action Summary - Final January 24, 2022 D. 21-4697 AUTHORIZATION TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT TO WHARTON-SMITH, INC. FOR THE WATER TREATMENT PLANT (WTP) WELL VARIABLE FREQUENCY DRIVE (VFD) RETROFIT PROJECT Mr. Barnes introduced the item. He stated this item was for Authorization to execute a Guaranteed Maximum Price (GMP) Amendment to Wharton-Smith, Inc. for the Water Treatment Plant (WTP) Well Variable Frequency Drive (VFD) Retrofit Project at a cost of $993,375.00. Ms. LaRocque discussed the GMP Amendment with Wharton-Smith, Inc. and stated it enhances operations and reduces energy costs. She indicated staff recommends approval. Mayor Gerwig inquired about the efficiency. Vice Mayor McGovern asked if additional amendments are expected and asked about the wells. Ms. LaRocque responded to Council's questions. E. 21-4719 AUTHORIZATION TO CONTINUE UTILIZING A CITY OF BAYTOWN, TEXAS CONTRACT, AS A BASIS FOR PRICING, FOR UTILITY BILL PRINTING AND MAILING SERVICES Mr. Barnes introduced the item. He stated this was for Authorization to continue utilizing a City of Baytown, Texas contract with Dataprose, LLC, as a basis for pricing, to provide utility bill printing and mailing services to the Village in the amount of approximately $138,000.00 annually. Ms. LaRocque discussed the contract. She stated approximately 90% of bills are still mailed but staff encourages electronic billing. Staff is happy with their services. Council gave a few comments regarding paper billing and instructions for online payments. F. 21-4780 AUTHORIZATION TO AWARD A TASK ORDER TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE VILLAGE OF WELLINGTON'S TENNIS CENTER IMPROVEMENTS DESIGN Mr. Barnes introduced the item. He stated this was for Authorization to award a task order to Mock, Roos & Associates, Inc. to provide engineering consulting services for the Village of Wellington ’s Tennis Center Improvements Design for a cost of $133,530. Mr. De La Vega discussed the engineering consulting services for the Village of Wellington Page 2 Village Council Workshop Action Summary - Final January 24, 2022 Tennis Center expansion project. He referenced the scope that Mock Roos would provide. Mr. Reinsvold was present for questions regarding engineering design. Vice Mayor McGovern inquired about the timeline. Mr. Reinsvold stated for design, it would be six months with completion around September. Mayor Gerwig stated she supported adding some of the elements. Mr. Reinsvold stated Mock Roos would provide some designs. G. 21-4827 AUTHORIZATION TO APPROVE A TASK ORDER TO MOCK, ROOS & ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE WASTEWATER LIFT STATION NO. 16 REHABILITATION PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization to Approve a Task Order to Mock, Roos & Associates, Inc. to Provide Engineering Consulting Services for the Wastewater Lift Station 16 Rehabilitation Project at a Cost of $70,620. Ms. LaRocque explained the item. She presented a Powerpoint and discussed a map displaying the location of the Lift Station #16. She answered questions from Mayor Gerwig regarding the number of master lift stations and generators. H. 21-4828 AUTHORIZATION TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE WATER RECLAMATION FACILITY (WRF) DRYER PLATFORM PROJECT Mr. Barnes introduced the item. He stated that this was the Authorization to Execute a Guaranteed Maximum Price (GMP) Amendment for the Water Reclamation Facility (WRF) Dryer Platform Project at a Cost of $200,000.00. Ms. LaRocque explained the item. She presented a Powerpoint and discussed the picture of the dryer platform and described what is being proposed. She answered Mayor Gerwig's question about disposing of the end product. I. 21-4831 AUTHORIZATION TO UTILIZE EXISTING CONTRACTS FOR THE AERO CLUB DRIVE SHOULDER WIDENING PROJECT Mr. Barnes introduced the item. He said that this was the Authorization to Utilize Existing Contracts for the Aero Club Drive Widening Project at Village of Wellington Page 3 Village Council Workshop Action Summary - Final January 24, 2022 a Cost of 1,051,653.81. Mr. Reinsvold explained the item. He presented a Powerpoint and discussed the Aero Club Widening and Bike Lanes location on the map and a cross-section of the proposed section versus the existing section. He answered Council's questions, including the required widths of bike lanes, suggested signs and distances from the trees. Mr. Reinsvold continued on with the presentation and discussed the isometric view of the widening. He answered questions from Council, including expected timeline of the project and the effect of the placement of the palms. J. 21-4832 AUTHORIZATION TO RENEW AN EXISTING CONTRACT TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES TO WELLINGTON CANALS AND LAKES Mr. Barnes introduced the item. He said that this was the Authorization to Renew an Existing Contract with Clarke Aquatic Services, Inc. to Provide Aquatic Vegetation Control Services to Wellington Canals and Lakes, at an Annual Cost of $447,041.52. Mr. De La Vega explained the item. He answered questions from Council regarding the location of their office. Mr. Wagner explained further about their location and answered how many miles of canals are in the Village of Wellington. He mentioned that they also clean our lakes. Mr. Barnes and Ms. Cohen answered how many years we have been dealing with Clarke Aquatic Services. K. 21-4837 AUTHORIZATION TO RENEW EXISTING CONTRACTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR PARKS AND SECONDARY ROADWAYS Mr. Barnes introduced the item. He stated that this was the Authorization to Renew Existing Contracts to Provide Landscape Maintenance Services for Parks Village-Wide, to Mainguy Landscape Services, in the Amount of $277,890.00 Annually, and to Wellington Professional Lawn Care for Secondary Roadways, in the Amount of $202,680 Annually. Mr. De La Vega explained the item. Mr. Wagner commented he was happy with both companies. L. 21-4870 ORDINANCE NO. 2022-02 (ARTIFICIAL TURF - ZONING TEXT Village of Wellington Page 4 Village Council Workshop Action Summary - Final January 24, 2022 AMENDMENT TO WELLINGTON’S LAND DEVELOPMENT REGULATIONS) AN ORDINANCE OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE WELLINGTON LAND DEVELOPMENT REGULATIONS, MORE SPECIFICALLY, A ZONING TEXT AMENDMENT TO MODIFY SECTION 3.2 – DEFINITIONS, OF ARTICLE 3, TO PROVIDE A DEFINITION FOR ARTIFICIAL TURF; TO MODIFY SECTION 6.4.2 – RESIDENTIAL DISTRICT/PUD SPECIFIC DEVELOPMENT STANDARDS, OF ARTICLE 6, TO PROVIDE STANDARDS FOR IMPERVIOUS SURFACE AREAS; AND TO MODIFY SECTION 7.8.1 – GENERAL LANDSCAPE STANDARDS, OF ARTICLE 7, TO ALLOW THE LIMITED USE OF ARTIFICIAL TURF FOR RESIDENTIAL AND NON-RESIDENTIAL USES, AS MORE SPECIFICALLY CONTAINED HEREIN; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Mr. Barnes introduced the item. He stated that this was the Approval of Ordinance No. 2022-02 to Amend Sections 3.2, 6.4.2 and 7.8.1 of Wellington's LDR to Modify the Regulations Related to the Limited Use of Artificial Turf for Residential and Non-Residential Uses. Mr. Stillings explained the item. He presented a Powerpoint and discussed the background, artificial turf explanation, positive impacts of artificial turf, negative impacts of artificial turf, proposed LDR changes and residential properties graphic. Mr. Newell and Mr. Stillings answered several of Council's questions including what the white square on the left of the graphic was indicating, the reasoning for it, setback requirements and residential options. Council made comments on the turf in the front versus the back yards as well as the environmental impacts. Mr. Stillings continued on with the presentation and discussed the commercial properties graphic and draft text update. He responded to questions from Council regarding installation barriers. Mr. Stillings informed Council that this was heard by the Planning, Zoning and Adjustment Board with recommended approval (6-1) and the Tree Board with recommended approval (5-1). He mentioned that both boards had an issue with the 75% impervious, but did not provide a recommended change. He discussed the other recommended changes. Mr. Stillings and Mr. Newell answered more Council questions, including Village of Wellington Page 5 Village Council Workshop Action Summary - Final January 24, 2022 the warranty, weight, any recommended advice from professionals, drainage and the effect on neighbors. Mr. Barnes explained further on the possible requirements of installation of the turf. Mr. Stillings stated that an installer will be at the next meeting for questions. M. 21-4884 FIRST READING OF ORDINANCES AMENDING CHAPTERS 9 THROUGH 16 OF WELLINGTON’S CODE OF ORDINANCES Mr. Barnes introduced the item. He stated that this was the Approval on First Reading of Chapters 9 through 16 of Wellington's Code of Ordinances. Ms. Cramer explained Chapter 10 and the modifications that were made. She mentioned that the Parks & Recreation Impact Fee Study Consultant would be speaking next. She answered some of Council's questions regarding the proposed fees breakdown. Mr. Henry Thomas of Raftelis Consultants presented a Powerpoint regarding the Parks & Recreation Impact Fee Study to the Council and discussed the purpose and background, legal considerations, Impact fee criteria, fee calculation methodology, recreation planning process, parks and open space acreage- level of service, existing facilities, new facilities and expansions, calculation of proposed impact fees, impact fee comparison, why fees can differ between communities, and the conclusions. Mr. Thomas answered Council's questions. Mr. Jonathan Paul of New Urban Concepts presented a Powerpoint regarding the Multimodal Impact Fee Study and discussed what multimodal impact fees are, what multimodal impact fees are based on, road impact fees versus multimodal impact fees, technical report details calculations, technical report documents analysis & data, technical report establishes capacity & cost, proposed multimodal fee versus existing road fee, changes to residential office & industrial uses, multimodal impact fees: education & recreation, and multimodal impact fees: commercial & retail. Ms. Cohen mentioned that there were some revisions in their folders on Chapter 9 and reviewed the proposed changes. Mr. Reinsvold, Ms. Cohen, Mr. Basehart and Ms. LaRocque answered Council's questions regarding horse hair washing and livestock waste. Village of Wellington Page 6 Village Council Workshop Action Summary - Final January 24, 2022 Mr. Basehart briefly explained the changes with the remainder of the Chapters. Mr. Basehart and Ms. Cohen and answered Council's questions. 4. WORKSHOP None. 5. ATTORNEY'S COMMENTS Ms. Cohen mentioned that she sent an email to Council regarding facial coverings. 6. MANAGER COMMENTS None. 7. COUNCIL COMMENTS Mayor Gerwig reminded everyone about the ACME Meeting that would be held after the Council Meeting for the Annual Meeting. She mentioned that there would only be one meeting in February. 8. ADJOURN There being no further business to discuss with Council, the meeting adjourned at 6:41 p.m. Village of Wellington Page 7