Village Council Workshop

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Monday, September 16, 2024 4:00 PM Village Hall - Conference Rooms 1E & 1F Village Council Workshop Michael Napoleone, Mayor John T. McGovern, Vice Mayor Tanya Siskind, Councilwoman Maria Antuña, Councilwoman Amanda Silvestri, Councilwoman While this is a public meeting, there will be no opportunity for public comment at this workshop. This workshop will be Iive streamed, recorded and posted to the Village website for viewing. Village Council Workshop Action Summary - Final September 16, 2024 1. CALL TO ORDER Mayor Napoleone called the meeting to order at 4:03 pm. Council Members in Attendance: Mayor Michael J. Napoleone, Vice Mayor John T. McGovern, Councilwoman Tanya Siskind, Councilwoman Maria Antuña, and Councilwoman Amanda Silvestri. Mayor Napoleone led the Pledge of Allegiance. 2. REVIEW OF COUNCIL AGENDA Ms. Quickel introduced the agenda for the September 19, 2024 Regular Council Meeting for review. A. 24-6726 PRESENTATION OF A PROCLAMATION RECOGNIZING HISPANIC HERITAGE MONTH Ms. Quickel introduced the item. She stated that this was the Presentation of A Proclamation Recognizing Hispanic Heritage Month. B. 24-6720 WELLINGTON ROTARY CLUB RUCK MARCH EVENT PRESENTATION Ms. Quickel introduced the item. She stated that this was the Wellington Rotary Club Ruck March Event Presentation. C. 24-6723 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETINGS OF AUGUST 13, 2024 AND SEPTEMBER 3, 2024 Ms. Quickel introduced the item. She stated that this was the Council Approval of the Minutes of the Regular Wellington Council Meeting of August 13, 2024. She asked Council to provide comments, if any, to the Clerk's Office. D. 24-6745 A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA DESIGNATING THE MONTH OF OCTOBER 2024 AS “NATIVE PLANT MONTH” IN THE VILLAGE OF WELLINGTON AND A PROCLAMATION OF THE VILLAGE COUNCIL OF WELLINGTON, FLORIDA RECOGNIZING THE WELLINGTON GARDEN CLUB FOR THEIR 10TH ANNUAL TREE PLANTING Ms. Quickel introduced the item. She stated that this was the Proclamation of the Village Council of Wellington, Florida Designating the Month of October 2024 as "Native Plant Month" in the Village of Wellington and A Proclamation of the Village Council of Wellington Florida Recognizing the Wellington Garden Club For Their 10th Annual Tree Planting. Village of Wellington Page 1 Village Council Workshop Action Summary - Final September 16, 2024 E. 23-6266 AUTHORIZATION TO AWARD A CONTRACT FOR A VULNERABILITY ASSESSMENT Ms. Quickel introduced the item. She stated that this was the Authorization to Award A Contract for a Vulnerability Assessment. Mr. De La Vega explained the item. He mentioned that Wellington received a grant in the amount of $201,800.00 in order to execute this task. He noted the Request for Qualifications (RFQ) issued, the Selection Committee meeting held on July 30, 2024 and the presentations held on August 14, 2024. He said that the committee recommended Stantec Consulting Services. Mayor Napoleone asked if the Vulnerability Assessment is a requirement. Mr. Reinsvold answered a question from Mayor Napoleone. Mayor Napoleone commented on the grants in the future. Mr. Reinsvold responded to Mayor Napoleone's comment. Councilwoman Antuña asked if the Village had done this before. Mr. Reinsvold answered a question from Councilwoman Antuña. Councilwoman Siskind asked if the Village had done work with Stantec Consulting Services before. Mr. Reinsvold answered a question from Councilwoman Siskind. Mayor Napoleone inquired about references. Mr. Reinsvold responded to Mayor Napoleone's inquiry. F. 24-6712 AUTHORIZATION TO EXECUTE A CHANGE ORDER WITH H & J CONTRACTING, INC. FOR THE C-9 CANAL AND RETENTION EXPANSION PROJECT Ms. Quickel introduced the item. She said that this was the Authorization to Execute A Change Order with H & J Contracting, Inc. for The C-9 Canal and Retention Expansion Project. Mr. Reinsvold explained the item. He said that the contract amount is $99,320.94. He discussed the change order request. He noted that the budget for the project was $1.5 million; initially the contract amount was Village of Wellington Page 2 Village Council Workshop Action Summary - Final September 16, 2024 $1,018,000.00 which still keeps it under the original estimate by about $400,000.00. Mayor Napoleone asked Mr. Reinsvold to explain where the C-9 Canal is located and what the project is doing. Mr. Reinsvold briefly discussed the C-9 Canal and the project. There were comments regarding the project. Mr. Reinsvold responded to comments. G. 24-6702 RESOLUTION NO. R2024-46 (BLUE CYPRESS SINGLE FAMILY HOMES OF PALM BEACH POLO AND COUNTRY CLUB-WELLINGTON P.U.D.) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING AND APPROVING BLUE CYPRESS SINGLE FAMILY HOMES OF PALM BEACH POLO AND COUNTRY CLUB-WELLINGTON P.U.D. BEING A REPLAT OF TRACT “B”, BLUE CYPRESS REPLAT AT PALM BEACH POLO AND COUNTRY CLUB, AND LYING IN SECTION 15, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA. Ms. Quickel introduced the item. She stated that this was Resolution No. R2024-46 (Blue Cypress Single Family Homes of Palm Beach Polo Country Club-Wellington P.U.D.). Mr. Reinsvold explained the item. He noted the location map on page 54. He discussed the review process and the next steps for the plat. Mayor Napoleone asked what would this plat allow to happen. Mr. Reinsvold answered a question from Mayor Napoleone. Mayor Napoleone asked if the lots are already allocated in this area. Mr. Reinsvold and Mr. Stillings answered a question from Mayor Napoleone. Vice Mayor McGovern inquired about the difference between the plat and the master plan amendment. Mr. Stillings answered a question from Vice Mayor McGovern. Mr. Reinsvold said that staff checked with the Planning and Zoning Department for compliance to make sure that it matches what was approved. Village of Wellington Page 3 Village Council Workshop Action Summary - Final September 16, 2024 H. 24-6704 RESOLUTION NO. R2024-47 (WELLINGTON PRESERVE REPLAT NO. 4) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING AND APPROVING WELLINGTON PRESERVE REPLAT NO. 4 BEING A REPLAT OF LOTS 3 THROUGH 6 OF BLOCK B, WELLINGTON PRESERVE, AND LYING IN SECTION 34, TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA. Ms. Quickel introduced the item. She stated that this was the Resolution No. R2024-47 (Wellington Preserve Replat No. 4). Mr. Reinsvold explained the item. He said that this is similar to the previous item. He noted the location map on page 67. He said that this was reviewed by all of the applicable departments. There were comments and discussion regarding the lots being combined. Vice Mayor McGovern asked where is the drainage easement located. Mr. Reinsvold answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked where does the canal run to. Mr. Reinsvold answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked about the canal safety and capacity. Mr. Reinsvold answered a question from Vice Mayor McGovern. Councilwoman Antuña asked what is the difference between A and B listed on the surveyors certification on page 59 of the agenda. Mr. Reinsvold answered a question from Councilwoman Antuña. I. 24-6705 RESOLUTION NO. R2024-49 (LOTIS WELLINGTON PHASE 2 PLAT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ACCEPTING AND APPROVING LOTIS WELLINGTON PHASE 2 PLAT BEING A REPLAT OF A PORTION OF TRACT 4, A PORTION OF TRACT 7, TRACT 8 AND A PORTION OF TRACT 9, BLOCK 18, TOGETHER WITH A PORTION OF THE 25 FOOT WIDE ROAD RESERVATION LYING BETWEEN TRACTS 5, 6, 7, AND 8, BLOCK 18, THE PALM BEACH FARMS CO. PLAT NO. 3, LYING IN SECTION 12, Village of Wellington Page 4 Village Council Workshop Action Summary - Final September 16, 2024 TOWNSHIP 44 SOUTH, RANGE 41 EAST, VILLAGE OF WELLINGTON, PALM BEACH COUNTY, FLORIDA. Ms. Quickel introduced the item. She stated that this was the Resolution No. R2024-49 (Lotis Wellington Phase 2 Plat). Mr. Reinsvold explained the item. He noted that the plat has been reviewed by the Engineering Department, survey consultant, Legal, Planning and Zoning and Utilities for compliance with the Land Development Regulations. Vice Mayor McGovern asked if this is consistent with the approvals the Council previously had given to Lotis 2. Mr. Reinsvold answered a question from Vice Mayor McGovern. Vice Mayor McGovern inquired about the full layout of the plat. Mr. Reinsvold responded to Vice Mayor McGovern's inquiry. Ms. Cohen discussed the plat requirements. Mayor Naploeone commented on the requirements. Vice Mayor McGovern commented on the delayed issues. He asked what were the issues and how have they been remedied. Mr. Reinsvold and Ms. Cohen answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked for a update on the pad turnover for Lazy Dog and Cooper's Hawk. Mr. Stillings answered a question from Vice Mayor McGovern. There was discussion regarding the pad turnover and permitting. J. 24-6574 AUTHORIZATION TO AWARD A CONTRACT TO CREATIVE CONTRACTING GROUP TO REMOVE AND REPLACE PATHWAYS AT TIGER SHARK COVE PARK Ms. Quickel introduced the item. She stated that this was the Authorization to Award A Contract to Creative Contracting Group to Remove and Replace Pathways at Tiger Shark Cove Park. Mr. De La Vega explained the item. He noted the location listed on Exhibit A of page 95. He said that the Village has done quite extensive Village of Wellington Page 5 Village Council Workshop Action Summary - Final September 16, 2024 work with Creative Contracting Group. Mayor Napoleone asked what is the condition now and why does it have to be replaced. Mr. Wagner answered a question from Mayor Napoleone. Vice Mayor McGoven commented on this being a pedestrian safety issue. Councilwoman Siskind asked if any trees are being removed. Mr. Wagner answered a question from Councilwoman Siskind. Vice Mayor McGovern asked if there are any concerns that Creative Contracting Group's bid is twenty-percent less than the next bid, than half that of the third bid. Mr. Wagner and Mr. De La Vega answered a question from Vice Mayor McGovern. K. 24-6695 AUTHORIZATION TO UTILIZE A PALM BEACH COUNTY CONTRACT FOR THE SECTION 24 PATHWAY WIDENING Ms. Quickel introduced the item. She stated that this was the Authorization to Utilize A Palm Beach County Contract For The Section 24 Pathway Widening. Mr. Wagner explained the item. He noted that this had been a project for four to five years that the Village had been doing. Mayor Napoleone asked about the red and purple lines on the map. Mr. Wagner answered a question from Mayor Napoleone. Mayor Napoleone asked about the pathways. Mr. Wagner answered a question from Mayor Napoleone. L. 24-6711 AUTHORIZATION TO UTILIZE CONTRACTS FOR THE PURCHASE AND DELIVERY OF EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT Ms. Quickel introduced the item. She stated that this was the Authorization to Utilize Contracts for the Purchase and Delivery of Equipment; and Authorization to Dispose of Existing Surplus Equipment. Village of Wellington Page 6 Village Council Workshop Action Summary - Final September 16, 2024 Ms. Panse explained the item. She provided a brief overview of the surplus equipment. Mayor Napoleone commented on the price of the back-up generator. Ms. Panse answered a question from Mayor Napoleone. Mayor Napoleone asked if we use the truck enough to own one versus rent one. Ms. Panse answered a question from Mayor Napoleone. Mr. De La Vega said that we have to authorize the disposition of the truck. He noted the item detail listed on Page 109. M. 24-6714 AUTHORIZATION TO AWARD A CONTRACT FOR THE SUPPLY AND DELIVERY OF LIQUID DISPERSION POLYMER Ms. Quickel introduced the item. She stated that this was the Authorization to Award A Contract For the Supply and Delivery of Liquid Dispersion Polymer. Ms. Panse explained the item. She said that the contract was bid and awarded to Sterling Water Technology at a price of $3.48 per pound; this is an increase from the previous price of $3.12 per pound. She mentioned that they were expecting an increase here and as such, this was budgeted in the Fiscal Year 2025. Vice Mayor McGovern asked if staff was expecting this much of an increase. Ms. Panse answered a question from Vice Mayor McGovern. Mayor Napoleone asked if staff is happy with the vendor and is this the best price that the Village could get. Ms. Panse answered a question from Mayor Napoleone. N. 24-6716 AUTHORIZATION TO AWARD A SOLE SOURCE CONTRACT TO BADGER METER, INC. FOR THE PURCHASE OF BADGER METERS AND COMPONENTS Ms. Quickel introduced the item. She stated that this was the Authorization to Award A Sole Source Contract to Badger Meter, Inc. For the Purchase of Badger Meters and Components. Ms. Panse explained the item. She said that all items that are being Village of Wellington Page 7 Village Council Workshop Action Summary - Final September 16, 2024 installed now would be compatible with the future meter program. She noted that these funds are considered in the Operating Budget. O. 24-6722 RATIFICATION OF EMERGENCY WORK PERFORMED TO REPAIR A WATER MAIN FAILURE Ms. Quickel introduced the item. She stated that this was the Ratification of Emergency Work Performed To Repair A Water Main Failure. Ms. Panse explained the item. She said that this was an emergency repair authorization that was issued to Johnson-Davis, Inc. on July 29, 2024 related to a failure of a water main located on South Shore Boulevard. Mayor Napoleone asked what was the cause of the failure. Ms. Panse answered a question from Mayor Napoleone. Mayor Napoleone asked if there had been any other inspections in other places to see if there is a similar problem. Ms. Panse answered a question from Mayor Napoleone. P. 24-6713 AUTHORIZATION TO UTILIZE AN OMNIA PARTNERS CONTRACT, AS A BASIS FOR PRICING, FOR THE SUPPLY AND DELIVERY OF RUCKUS WIFI ACCESS POINT HARDWARE, SOFTWARE, AND PRODUCTION SUPPORT Ms. Quickel introduced the item. She stated that this was the Authorization to Utilize An Omnia Partners Contract, As a Basis for Pricing, For the Supply and Delivery of Ruckus WiFi Access Point Hardware, Software, and Production Support. Mr. Silliman explained the item. He noted that the internal and external Wi-Fi is five to six years old and showing its age and speed issues. He discussed the benefits of this Wi-Fi service. Mayor Napoleone asked if this is for public Wi-Fi that the residents get to use. Mr. Silliman answered a question from Mayor Napoleone. Mayor Napoleone asked what areas do we have public Wi-Fi available. Mr. Silliman answered a question from Mayor Napoleone. Vice Mayor McGovern asked does this include the Boys and Girls Club. Village of Wellington Page 8 Village Council Workshop Action Summary - Final September 16, 2024 Mr. Silliman answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked how long do we expect this to last. Mr. Silliman answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked if this is what staff thought the price range would be. Mr. Silliman and Mr. De La Vega answered a question from Vice Mayor McGovern. Q. 24-6717 AUTHORIZATION TO RENEW A CONTRACT TO PROVIDE GENERAL LIABILITY, PROPERTY, CASUALTY AND WORKERS’ COMPENSATION INSURANCE Ms. Quickel introduced the item. She stated that this was the Authorization to Renew A Contract To Provide General Liability, Property, Casualty and Worker's Compensation Insurance. Mr. De La Vega explained the item. He noted the 8.8% increase or $112,200 more than Fiscal Year 2024. He said that these funds are in the 2025 Fiscal Year Budget. He noted that the Florida Municipal Insurance Trust (FMIT) has been the Village's carrier since 1997; providing superior service. Vice Mayor McGovern commented on the increase. He asked what was last year's increase. Rommi Mitchell with the Gehring Group said that last year it was a little higher at 16.3%. This was due to the fact that the property total insured value increased about 22%; on top of payroll increases which does affect the Worker's Compensation in General Liability Lines. She noted that Village was in a rate commitment with Florida Municipal Insurance Trust (FMIT) and they had the ability to re-rate on the property per 100 basis. She discussed the rating basis. Vice Mayor McGovern asked if there are any changes to coverage. Ms. Mitchell answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked about the Total Insurable Value (TIV). Ms. Mitchell and Mr. De La Vega answered a question from Vice Mayor McGovern. Village of Wellington Page 9 Village Council Workshop Action Summary - Final September 16, 2024 Ms. Cohen commented on the relationship that the Village has with FMIT. Councilwoman Antuña asked why the Inland Marine and Workmen Compensation are in red. Ms. Mitchell answered a question from Councilwoman Antuña. Ms. Quickel said that the Village did a rate guarantee for three years and it greatly saved the Village as many of the municipalities in Florida had 100+ percents in increase. The Village missed all of this because of Council's agreement to do that. R. 24-6389 RESOLUTION NO. R2024-45 (INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY TO PROVIDE TRANSPORTATION (PARATRANSIT) SERVICES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AND AUTHORIZING THE MAYOR AND CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY TO PROVIDE TRANSPORTATION SERVICES FROM OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2029; AND PROVIDING AN EFFECTIVE DATE. Ms. Quickel introduced the item. She stated that this was Resolution No. R2024-45 (Interlocal Agreement with Palm Beach County to Provide Transportation (ParaTransit) Services). Mr. De La Vega explained the item. He noted that this agreement comes before the Council every year; this time it is for a three year agreement. He said that the existing agreement for 2024 was $68,907.11 and the new agreement for 2025 is $70,975; 2026 is $73,100; and 2027 is $75,300. He said that the agreement is effective October 1, 2024 and expires September 30, 2027. He discussed the uses. Mayor Napoleone asked if Palm Beach County provides the vehicles for this. Mr. De La Vega answered a question from Mayor Napoleone. S. 24-6701 RESOLUTION NO. R2024-48 (WELLINGTON HISTORICAL SOCIETY AGREEMENT) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING AN AGREEMENT FOR HISTORICAL SERVICES BETWEEN THE VILLAGE OF WELLINGTON AND THE WELLINGTON HISTORICAL SOCIETY, INC.; AND PROVIDING AN EFFECTIVE DATE. Village of Wellington Page 10 Village Council Workshop Action Summary - Final September 16, 2024 Ms. Quickel introduced the item. She stated that this was the Resolution No. R2024-48 (Wellington Historical Society Agreement). Ms. Cohen explained the item. She noted that the Village has had this agreement for a number of years. She said that this agreement provides for a five year term, beginning October 1, 2024. Vice Mayor McGovern commented on the previous three year term. Ms. Cohen responded to Vice Mayor McGovern's comment. Vice Mayor McGovern asked if there is a cost associated with this. Ms. Cohen answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked why does the Village have these type of agreements. Ms. Cohen answered a question from Vice Mayor McGovern. Mayor Napoleone asked if the Village has agreements with other community partners. Ms. Quickel said that a list would be provided. There was discussion regarding community partner agreements. T. 24-6521 SECOND PUBLIC HEARING TO ADOPT THE FISCAL YEAR 2024-2025 MILLAGE RATE AND ANNUAL BUDGET FOR WELLINGTON I. RESOLUTION NO. R2024-50 (MILLAGE RATE) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE TAX LEVY AND MILLAGE RATE FOR WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025; AND PROVIDING AN EFFECTIVE DATE. II. RESOLUTION NO. R2024- 51 (WELLINGTON BUDGET) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING A BUDGET FOR THE VILLAGE OF WELLINGTON FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025; AND PROVIDING AN EFFECTIVE DATE. Ms. Quickel introduced the item. She stated that this was the Second Public Hearing to Adopt The Fiscal Year 2024-2025 Millage Rate and Village of Wellington Page 11 Village Council Workshop Action Summary - Final September 16, 2024 Annual Budget for Wellington. She said that there would be a presentation at Thursday night's meeting for the final hearing to adopt the budget. Mayor Napoleone commented about the hearing dates. Ms. Quickel responded to Mayor Napoleone's comment. Vice Mayor McGovern asked if there had been any changes from the last time. Ms. Quickel answered a question from Vice Mayor McGovern. U. 24-6727 PUBLIC FORUM REQUEST – YVETTE AVILA Ms. Quickel introduced the item. She stated that this was the Public Forum Request - Yvette Avila. Ms. Hall provided an update on the Public Forum Request. Vice Mayor McGovern commented on the request. Ms. Hall responded to Vice Mayor McGovern's comment. Ms. Cohen said that the current rules of procedures require that requestor provide a summary of what they intend to speak about. There was discussion regarding the request. Mayor Napoleone asked Ms. Hall to reach out to Ms. Avila regarding the request. Ms. Quickel commented that Ms. Hall and Mr. Barnes had reached out multiple times regarding the request. 3. WORKSHOP A. 24-6677 RESOLUTION NO. R2024-41 (COUNCIL PROCEDURES) A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL REVISING THE RULES OF PROCEDURES FOR COUNCIL MEETINGS; AND PROVIDING AN EFFECTIVE DATE. Ms. Quickel introduced the item. She stated that this was the Resolution No. R2024-24 (Council Procedures). Ms. Cohen explained the item. She said that based on meetings that she Village of Wellington Page 12 Village Council Workshop Action Summary - Final September 16, 2024 had with each of the Council members there had been additional proposed changes to the procedures. She provided the Council with a copy of the proposed changes, Palm Beach County procedures, definition of the Land Development Regulations (LDR) regarding an interested party. Vice Mayor McGovern asked what is the reason for Council to look at this now at the Village Attorney's recommendation. Ms. Cohen discussed the changes in law. Mayor Napoleone commented on the outdated concepts that are not enforceable the way they are written anymore based upon the changes in the law. Ms. Cohen responded to Mayor Napoleone's comment. Mayor Napoleone asked Ms. Cohen to explain how this process works from here. Mr. Cohen explained the process. She said that if the Council gives direction to make other changes this item would be a walk-on item on the agenda; only to introduce the procedures into the record prior to adoption. There were comments and discussion regarding the process, the redline changes and the County's procedures. Vice Mayor McGovern asked if there was a provision that warrants less than three minutes for comments. Ms. Cohen answered a question from Vice Mayor McGovern. Vice Mayor McGovern commented that he would like to move the meetings to 6:00 p.m. instead of 7:00 p.m. Councilwoman Silvestri asked how does it work when the Council would like to schedule a meeting earlier. Ms. Cohen answered a question from Councilwoman Silvestri. There were comments and discussion regarding the meeting start time. Ms. Cohen continued and discussed the procedure changes. Village of Wellington Page 13 Village Council Workshop Action Summary - Final September 16, 2024 There were comments and discussion regarding public comment. Ms. Cohen discussed the meeting times, presentations, meeting decorum, and signs. There were comments by the Council regarding signs during the meetings. Ms. Cohen discussed the Quasi-Judicial proceedings and interested parties. Vice Mayor Napoleone commented on the interested party definition. Ms. Cohen discussed the due process of proceedings. Ms. Cohen responded to the Council comments and questions. Councilwoman Antuña asked when would the rules be given. Ms. Cohen answered a question from Councilwoman Antuña. Mayor Napoleone asked if the procedures need one reading to pass. He asked when would they become effective. Ms. Cohen answered a question from Mayor Napoleone. There were comments regarding the applicants being made aware of the procedures. Ms. Cohen discussed the added language regarding the Council discretion to modify the order of presentation, adding the applicant additional time, and interested party representation. There were comments and discussion regarding interested party representation. Councilwoman Silvestri asked about the interested party being allowed to have public comment. Ms. Cohen answered a question from Councilwoman Silvestri. She discussed the language added from the Code of Ordinances regarding Board and Committee members not acting as an agent or representing someone before their own board. She discussed the rules of debate and Robert's Rules. Vice Mayor McGovern asked if the motion to reconsider is in the rules Village of Wellington Page 14 Village Council Workshop Action Summary - Final September 16, 2024 now. Ms. Cohen answered a question from Vice Mayor McGovern. Vice Mayor McGovern asked what is not in the current rules starting in Section 6 Right of Debate. Ms. Cohen answered a question from Vice Mayor McGovern. Mayor Napoleone asked Ms. Cohen to explain what it means when the motion is not debatable. Ms. Cohen answered a question from Mayor Napoleone. She continued and presented the voting conflict and abstention. Mayor Napoleone asked about changing the vote on an item. Ms. Cohen answered a question from Mayor Napoleone. Vice Mayor McGovern asked why are we adding the right of participation. Ms. Cohen answered a question from Vice Mayor McGovern. There were comments and discussion regarding the Board and Committee language. Councilwoman Antuña asked how would the Boards and Committees be advised of the changes to the procedures. Ms. Cohen answered a question from Councilwoman Antuña. She discussed the next steps once the changes have been made. She said that the procedures would be introduced into the record and would brought back before the Council at the first meeting in October. 4. ATTORNEY'S COMMENTS None. 5. MANAGER COMMENTS Ms. Quickel mentioned the September 5, 2024 Administrative Transmittal (AT) that went out regarding the resignation of a Construction Board of Adjustments & Appeals Board member. She noted the application submitted by Bruce Ciarlariello for Council's review if they would like to address at the upcoming Council meeting. Village of Wellington Page 15 Village Council Workshop Action Summary - Final September 16, 2024 Ms. Hall said that there is a vacancy. Councilwoman Silvestri commented on the vacancy. Vice Mayor McGovern commented on the AT received today regarding the resignation of a Parks & Recreation Board Member. He asked if Mr. Herman is a member of the Public Safety Committee. Ms. Hall answered a question from Vice Mayor McGovern. There were comments regarding board and committee vacancies. Mayor Napoleone requested an update regarding openings for the Boards and Committees. Ms. Hall said that she would provide an update. Councilwoman Antuña requested to have any new applicants that may have come through included as well. Ms. Hall responded to Councilwoman Antuña's request. 6. COUNCIL COMMENTS None. 7. ADJOURN There being no further business to discuss with Council, the meeting was adjourned at 5:54 p.m. Village of Wellington Page 16