Village Council

Village of Wellington Council Special Session Minutes Hans Schneider, Mayor Council: Stephen Boham, Mark Bughman, Helen Dronsfield, Gary Feron, Gene Hartman, Keith Rowland Council Chambers March 11, 2024 5:00 PM 1. ROLL CALL – Mayor Schneider called the meeting to order with the Pledge of Allegiance, and requested roll call. Councilman Stephen Boham – Present Councilman Gary Feron – Present Councilman Mark Bughman – Present Council President Gene Hartman – Present Councilwoman Helen Dronsfield – Present Councilman Keith Rowland – Present Others Present – Mayor Schneider, Village Manager Greever, Finance Director Pfeiffer, Clerk of Council O’Brien, Janie Geis – Wichert Ins. 2. OLD BUSINESS  Wichert Insurance Renewal Discussion – Continued – Village Manager Greever reviewed the answers Ms. Geis provided to the list of questions emailed after the March 4 meeting. He reviewed the 2024 line item changes, from the statement of values sheet. Ms. Geis gave a short review of the breakdown on the premium comparison, and briefly reviewed the summary of coverages, handed out prior to the meeting. She informed Council on how her company is paid, no brokerage fee, earns a 10% commission, paid by the insurance carriers. Ms. Geis reviewed the definition of ‘functional replacement coverage’, and what that would mean for the replacement of the Town Hall, and Village substations in the event of a loss. She answered many questions from Councilmembers, and briefly mentioned past claims, which played a part in premium increases. Council briefly discussed cyber liability, and opted to include options 1 and 2, from page 9 of the premium summary, resulting in an $800.00 policy increase, and would amend the ordinance to reflect the adjusted amount. Council discussed the need for a property appraisal, as Mayor Schneider felt $8 million would not replace the Town Hall; VM Greever agreed, and will look into it. Council briefly discussed the possibility of adding a policy rider for the Town Hall. Council discussed umbrella/blanket coverage, and if it would cover the AMI meters; after some discussion Mr. Greever advised Ms. Geis, not to investigate the meter coverage further. Mr. Hartman advocated for an earlier insurance review schedule for next year, and requested quotes be available to Council at the second meeting in January. Ms. Geis cited late policy changes by the administration, and the lengthy turnaround time to receive quote adjustments from insurers, as the reason for the last minute submittal. Mr. Hartman stated that he would like to avoid this situation in the future. Council thanked Ms. Geis for attending the meeting. 3. ORDINANCES AND RESOLUTIONS Ordinance No. 2024-11 AN ORDINANCE AUTHORIZING AN AGREEMENT FOR PROPERTY AND LIABILITY INSURANCE AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE 1 st Reading (Requesting Suspension of the Rules) Motion by Hartman, 2nd by Rowland to amend the annual premium amount to $203,503, and to suspend the rules. Roll call vote was taken with all members voting “yes”. Motion by Rowland, 2 nd by Bughman to approve as amended. Roll call vote was taken with all members voting “yes”. 4. ADJOURN – Motion by Feron, 2nd by Bughman to adjourn at 5:57 PM