City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JUNE 19, 2018, AT 4:30 P.M. IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1(arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Steve Pastorik, Acting CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Jason Erekson, Acting Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Administration Steve Lehman, CED Jody Knapp, CED Dan Johnson, Public Works Shane Hamilton, Police Department APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 12, 2018 The Council considered the Minutes of the Study Meeting held June 12, 2018. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -2- Councilmember Buhler moved to approve the Minutes of the Study Meeting held June 12, 2018. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JUNE 19, 2018 Steve Pastorik provided an explanation for updated information provided by Garbett Homes for their application scheduled on the Regular Meeting agenda. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JUNE 26, 2018 A. PROCLAMATION DECLARING JULY 1- JULY 7, 2018 AS "INDEPENDENTS WEEK" IN WEST VALLEY CITY Steve Buhler offered to read the Proclamation declaring July 1- July 7, 2018 as "Independents Week" in West Valley City at the June 26, 2018 City Council Regular Meeting scheduled at 6:30 P.M. B. PROCLAMATION RECOGNIZING JULY 2018 AS PARKS AND RECREATION MONTH Don Christensen offered to read the Proclamation recognizing July 2018 as Parks and Recreation Month at the June 26, 2018 City Council Regular Meeting scheduled at 6:30 P.M. Councilmember Tom Huynh arrived at 4:37 PM. RESOLUTION 18-93: AWARD A CONTRACT TO VANCON, INC. FOR THE 3300 SOUTH STORM DRAIN PROJECT Dan Johnson, Public Works, presented proposed Resolution 18-93 that would award a Contract to Vancon, Inc. for the 3300 South Storm Drain Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on June 5, 2018. A total of one (1) bid was received. The lowest responsible bidder was VanCon Inc.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -3- On 3300 South, east of Redwood Road, the existing roadway does not have a drainage system between Lester Street and the Lund Park Subdivision. In high intensity rainfall events, roadway runoff overtops the sidewalk and drains into the Centennial Park condominiums, flooding their parking lots and RV storage area. Their parking area was designed as “retention only”, and does not have capacity for additional water to drain onto their property. There is also a large amount of water that remains in the intersection of Lester Street and 3300 South. This project will extend the Lund Park storm drain installed in 2014, and collect the roadway water from 3300 South and drain it to the Jordan River. Although only one bid was received, the Public Works Department still recommends award because the pricing is consistent with other projects currently being built, and the price is substantially lower than the engineer’s estimate. VanCon Inc. was the lowest responsible bidder, and is qualified to perform the work. Councilmember Buhler asked if staff was surprised only one bid was received. Dan replied yes but indicated it is a tough market right now since there are so many summer projects occurring across the State at this time. Councilmember Buhler asked if VanCon has done work for the City before. Dan replied yes and added they are very capable and have done well for the City in the past. The City Council will consider Resolution 18-93 at the Regular Council Meeting scheduled June 26, 2018, at 6:30 P.M. RESOLUTION 18-94: AWARD A CONTRACT TO COUNTERPOINT CONSTRUCTION FOR THE 4700 SOUTH 5600 WEST STORM DRAIN PROJECT Dan Johnson, Public Works, presented proposed Resolution 18-94 that would award a Contract to Counterpoint Construction for the 4700 South 5600 West Storm Drain Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on June 5, 2018. A total of three (3) bids were received. The lowest responsible bidder was Counterpoint Construction. On 4700 South between 5600 West and the railroad track to the east, the existing drainage system historically consisted of a pipe crossing 4700 South draining into a ditch that ran into a culvert under the railroad and then onto private property. The culvert under the railroad has plugged and failed, leaving water to flood the railroad  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -4- tracks. The proposed project will run a pipe parallel to the railroad tracks through the UDOT property on the northeast corner of 5600 West and 4700 South to connect to the existing storm drain on 5600 West. The Public Works Department has coordinated with Salt Lake County operations and is working on an interlocal agreement to equally share the cost of the project with the county. Counterpoint Construction was the lowest responsible bidder, and is qualified to perform the work. Councilmember Buhler asked if Counterpoint has done work in the City before. Dan replied yes and added that they are very qualified. The City Council will consider Resolution 18-94 at the Regular Council Meeting scheduled June 26, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JUNE 26, 2018 A. RESOLUTION 18-95: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH BRYCE W. LARSEN AND MAXINE C. LARSEN AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4110 SOUTH FALCON STREET (4145 WEST) (20-06-226- 003) Mayor Bigelow discussed proposed Resolution 18-95 that would authorize the City to enter into a Right-of-Way Contract with Bryce W. Larsen and Maxine C. Larsen and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4110 South Falcon Street (4145 West) (20-06-226-003). Written documentation previously provided to the City Council included information as follows: The Bryce W. Larsen and Maxine C. Larsen parcel located at 4110 S. Falcon Street is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $4,000.00 based upon the compensation estimate prepared by Horrocks Engineers.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -5- The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $4,000.00, making the West Valley City share of the easement $270.80. B. RESOLUTION 18-96: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH CHUA NGUYEN AND LAM HO AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4115 SOUTH CHARLES DRIVE (4510 WEST) (21-06-129-001) Mayor Bigelow discussed proposed Resolution 18-96 that would authorize the City to enter into a Right-of-Way Contract with Chua Nguyen and Lam Ho and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4115 South Charles Drive (4510 West) (21-06-129-001). Written documentation previously provided to the City Council included information as follows: The Chua Nguyen and Lam Ho parcel located at 4115 South Charles Drive is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $6,500.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $6,500.00, making the West Valley City share of the easement $440.05. C. RESOLUTION 18-97: AUTHORIZE THE CITY TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FROM SWANK HENG AND REAM HENG FOR PROPERTY LOCATED AT 2719 WEST WINCHESTER DRIVE (4270 SOUTH) (21-04-  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -6- 176-011) Mayor Bigelow discussed proposed Resolution 18-97 that would authorize the City to accept a Warranty Deed and a Temporary Construction Easement from Swank Heng and Ream Heng for property located at 2719 West Winchester Drive (4270 South) (21- 04-176-011). Written documentation previously provided to the City Council included information as follows: The Swank Heng and Ream Heng parcel located at 2719 West Winchester Drive (4270 South) is one of the properties affected by the Briargate Subdivision CMP Replacement Project. This project will include the removal of old existing 24” corrugated metal pipe (CMP) with new 24” reinforced concrete pipe (RCP) from the intersection of Berwick Place and Stafford Way, northeasterly through Lot 107 to the west side of 2700 West, and then north to Winchester Drive. The project will also include the installation of sidewalk on the west side of 2700 West, adjacent to Lot 111 of Shorland No. 7 Subdivision. This sidewalk will connect to existing sidewalk to the south. West Valley City is acquiring a five foot by five foot triangle at the northeast corner of Lot 111 of Shorland No. 7 Subdivision (12.5 square feet) to allow for the construction of a new ADA ramp. Additionally, a five foot wide Grant of Temporary Construction Easement is needed along the east boundary of said Lot 111 to allow for removal of old existing 24” corrugated metal pipe (CMP) with new 24” reinforced concrete pipe (RCP) along the west side of 2700 West adjacent to said Lot 111, and then north to Winchester Drive (4270 South). Compensation for the purchase of the Warranty Deed and the Grant of Temporary Construction Easement and replacement of improvements is $350.00. D. RESOLUTION 18-98: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF HAROLD WOODRUFF TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2022 Mayor Bigelow discussed proposed Resolution 18-98 that would ratify the City Manager's reappointment of Harold Woodruff to the West Valley Planning Commission for a term from July 1, 2018 to July 1, 2022. Written documentation previously provided to the City Council included  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -7- information as follows: The Planning Commission is composed of seven members and one alternate member appointed and reappointed by the City Manager with the advice and consent of the City Council. Harold Woodruff has been recommended for reappointment as a member of the Planning Commission. He has been serving as a member of the Planning Commission since February 18, 1988. Harold Woodruff’s term will run from July 1, 2018 to July 1, 2022. Harold Woodruff’s viewpoints as an architect add much insight into various issues that are addressed. E. RESOLUTION 18-99: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF CLOVER MEADERS TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2022 Mayor Bigelow discussed proposed Resolution 18-99 that would ratify the City Manager's reappointment of Clover Meaders to the West Valley Planning Commission for a term from July 1, 2018 to July 1, 2022. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate member appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Planning Commission member may be reappointed for an additional term and there is no limit to the number of terms a member may serve. Clover Meaders has been recommended for reappointment as a member of the Planning Commission. She has been serving on the Planning Commission since December 13, 2013. Clover Meader’s reappointed term will run from July 1, 2018 to July 1, 2022. Clover received her Juris Doctor degree from the S.J. Quinney College of Law at the University of Utah and is a member of the Utah State Bar. She has experience as a practicing attorney for the Utah Education Association, Law Clerk for the Salt Lake City Office of the Attorney General, and assistant for the City Planner of Herriman. Clover Meaders has been a valuable asset on the Planning Commission.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -8- F. RESOLUTION 18-100: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MARTELL WINTERS TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2022 Mayor Bigelow discussed proposed Resolution 18-100 that would ratify the City Manager's reappointment of Martell Winters to the West Valley Planning Commission for a term From July 1, 2018 to July 1, 2022. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate member appointed and reappointed by the City Manager with the advice and consent of the City Council. Martell Winters has been recommended for reappointment as a member of the Planning Commission. He has been serving as a member of the Planning Commission since January 12, 2016. Martell Winter’s term will run from July 1, 2018 to July 1, 2022. Martell Winters has been a resident of West Valley City for 24 years. He currently works as a senior scientist for Nelson Laboratories. We believe Martell Winters will continue to be a valuable asset to the City in serving on the Planning Commission. G. RESOLUTION 18-101: RATIFY THE CITY MANAGER'S APPOINTMENT OF ANGIE MCKONKIE AS AN ALTERNATE MEMBER OF THE WEST VALLEY BOARD OF ADJUSTMENT FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2023 Mayor Bigelow discussed proposed Resolution 18-101 that would ratify the City Manager's appointment of Angie McKonkie as an alternate Member of the West Valley Board of Adjustment for a term from July 1, 2018 to July 1, 2023. Written documentation previously provided to the City Council included information as follows: The Board of Adjustment is composed of five members and alternate members appointed and reappointed by the City Manager with the advice and consent of the City Council. The Board of Adjustment currently has five members. It is proposed that Angie McKonkie be appointed to the Board of Adjustment to serve as an alternate member.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -9- Angie McKonkie has lived in West Valley City for 20 years. She loves the area and the people. She is Project Accountant for Jacobsen Construction in Salt Lake City. Since 1996, she has served in various accounting roles such as controller, manager, and project specialist. Angie McKonkey is dependable, hard-working, detail-oriented, and responsible. H. RESOLUTION 18-102: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF SANDY NAEGLE AS A MEMBER OF THE WEST VALLEY BOARD OF ADJUSTMENT FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2023 Mayor Bigelow discussed proposed Resolution 18-102 that would ratify the City Manager's reappointment of Sandy Naegle as a member of the West Valley Board of Adjustment for a term From July 1, 2018 to July 1, 2023 Written documentation previously provided to the City Council included information as follows: The Board of Adjustment is composed of five members and alternate members appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Board of Adjustment member or alternate member may be reappointed for an additional term. Sandy Naegle has been serving on the Board of Adjustment since July 1, 2003. She has expressed an interest to continue serving on the Board of Adjustment. Sandy Naegle’s reappointed term will run from July 1, 2018 to July 1, 2023. I. RESOLUTION 18-103: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF SCOTT SPENDLOVE AS A MEMBER OF THE WEST VALLEY BOARD OF ADJUSTMENT FOR A TERM FROM JULY 1, 2018 TO JULY 1, 2023 Mayor Bigelow discussed proposed Resolution 18-103 that would ratify the City Manager's reappointment of Scott Spendlove as a member of the West Valley Board of Adjustment for a term From July 1, 2018 to July 1, 2023 Written documentation previously provided to the City Council included information as follows: The Board of Adjustment is composed of five members and alternate members appointed and reappointed by the City Manager with the advice  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -10- and consent of the City Council. Any Board of Adjustment member or alternate member may be reappointed for an additional term. Scott Spendlove has been serving on the Board of Adjustment since July 1, 2003. He has expressed an interest to continue serving on the Board of Adjustment. Scott Spendlove’s reappointed term will run from July 1, 2018 to July 1, 2023. J. RESOLUTION 18-104: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF STEVE LEHMAN AS A MEMBER OF WEST VALLEY CITY BUSINESS LICENSE HEARING BOARD FOR A TERM COMMENCING JULY 1,2018 AND ENDING JUNE 30, 2021 Mayor Bigelow discussed proposed Resolution 18-104 that would ratify the City Manager's reappointment of Steve Lehman as a Member of West Valley City Business License Hearing Board for a Term Commencing July 1,2018 and Ending June 30, 2021. Written documentation previously provided to the City Council included information as follows: The License Hearing Board is composed of three members appointed and reappointed by the City Manager with the advice and consent of the City Council. Steve Lehman is willing to accept the reappointment as a member of the License Hearing Board for a three-year term. The City Manager will also appoint Mr. Lehman a as Chairman of the Board for the 2018-2019 Fiscal Year. K. RESOLUTION 18-105: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF RON WHICKER AS A MEMBER OF WEST VALLEY CITY BUSINESS LICENSE HEARING BOARD FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2021 Mayor Bigelow discussed proposed Resolution 18-105 that would ratify the City Manager's reappointment of John Whicker as a Member of West Valley City Business License Hearing Board for a Term Commencing July 1,2018 and Ending June 30, 2021. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -11- Ratify the City Manager's Reappointment of Ron Whicker as a Member of West Valley City Business License Hearing Board for a Term Commencing July 1, 2018 and Ending June 30, 2021. L. RESOLUTION 18-106: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF ABIGAIL DIZON-MAUGHAN AS CHAIR OF THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMERNCING JULY 1, 2018 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 18-106 that would ratify the City Manager's reappointment of Abigail Dizon-Maughan as Chair of the Professional Standards Review Board for a Term Commerncing July 1, 2018 and Ending June 30, 2020. Written documentation previously provided to the City Council included information as follows: This resolution re-appoints Abigail Dizon-Maughan as Chair of the Professional Standards Review Board for a term commencing on July 1, 2018 and ending on June 30, 2020. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. M. RESOLUTION 18-107: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MATT MACPHERSON TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMERNCING JULY 1, 2018 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 18-107 that would ratify the City Manager's reappointment of Matt MacPherson to the Professional Standards Review Board for a Term Commerncing July 1, 2018 and Ending June 30, 2020 Written documentation previously provided to the City Council included information as follows: This resolution re-appoints Matt MacPherson as a member of the Professional Standards Review Board for a two-year term commencing on July 1, 2018 and ending on June 30, 2020. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -12- N. RESOLUTION 18-108: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF JOHN O’DONNELL TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMERNCING JULY 1, 2018 AND ENDING JUNE 30, 2020 Mayor Bigelow discussed proposed Resolution 18-108 that would ratify the City Manager's reappointment of John O’Donnell to the Professional Standards Review Board for a Term Commerncing July 1, 2018 and Ending June 30, 2020 Written documentation previously provided to the City Council included information as follows: This resolution re-appoints John O’Donnell as a member of the Professional Standards Review Board for a two-year term commencing on July 1, 2018 and ending on June 30, 2020. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. O. RESOLUTION 18-109: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT AS THE CHAIRMAN OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE Mayor Bigelow discussed proposed Resolution 18-109 that would ratify the City Manager's reappointment of Lars Nordfelt as the Chairman of the West Valley City Audit Review Committee. Written documentation previously provided to the City Council included information as follows: Lars Nordfelt is willing to serve as Chair of the Audit Review Committee. The Audit Review Committee consists of five members who serve for a term of three years and a chair that serves for one year. P. RESOLUTION 18-110: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MATHEW LOVATO AS CHAIR OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 Mayor Bigelow discussed proposed Resolution 18-110 that would ratify the City Manager's appointment of Mathew Lovato as Chair of the West Valley City Clean and Beautiful Committee for a term commencing July 1, 2018 and ending June 30, 2019.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -13- Written documentation previously provided to the City Council included information as follows: This Resolution appoints Mathew Lovato as the Chairperson of the West Valley City Clean and Beautiful Committee for a term commencing July 1, 2018 and ending June 30, 2019. The Chair of the West Valley City Clean and Beautiful Committee serves for a term of one year. Committee members have nominated Mathew and the City Manager has recommended his appointment. His term will commence July 1, 2018 and end June 30, 2019. Q. RESOLUTION 18-111: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LISA RENE JONES AS A MEMBER OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2022COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 Mayor Bigelow discussed proposed Resolution 18-111 that would ratify the City Manager's reappointment of Lisa Rene Jones as a Member of the West Valley City Clean and Beautiful Committee for a Term Commencing July 1, 2018 and Ending June 30, 2022 Written documentation previously provided to the City Council included information as follows: Lisa Rene Jones is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. R. RESOLUTION 18-112: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF DAVID MCEWAN AS A MEMBER OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2022COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 Mayor Bigelow discussed proposed Resolution 18-112 that would ratify the City Manager's reappointment of David McEwan as a Member of the West Valley City  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -14- Clean and Beautiful Committee for a Term Commencing July 1, 2018 and Ending June 30, 2022 Written documentation previously provided to the City Council included information as follows: David McEwan is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. S. RESOLUTION 18-113: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF CATHIE ALBERICO AS A MEMBER OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2022COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 Mayor Bigelow discussed proposed Resolution 18-113 that would ratify the City Manager's reappointment of Cathie Alberico as a Member of the West Valley City Clean and Beautiful Committee for a Term Commencing July 1, 2018 and Ending June 30, 2022 Written documentation previously provided to the City Council included information as follows: Cathie Alberico is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. T. RESOLUTION 18-114: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF CRAIG THOMAS AS A MEMBER OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2022COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 Mayor Bigelow discussed proposed Resolution 18-114 that would ratify the City Manager's reappointment of Craig Thomas as a Member of the West Valley City Clean and Beautiful Committee for a Term Commencing July 1, 2018 and Ending June 30, 2022  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -15- Written documentation previously provided to the City Council included information as follows: Craig Thomas is willing to serve as a member of the West Valley City Clean and Beautiful Committee. Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-95 through 18-114 at the Regular Council Meeting scheduled June 26, 2018, at 6:30 P.M. COMMUNICATIONS A. PARKING SURVEY PRESENTATION Russ Willardson, Public Works Director, explained that a survey was conducted on several City streets to determine road widths. He provided a map with streets highlighted in red, green, and yellow. Streets highlighted in red indicate that on- street parking would need to be eliminated entirely for two-way traffic to pass comfortably. Streets highlighted in yellow indicate the on-street parking would need to be eliminated on one side of the street for two-way traffic to pass comfortably. Streets highlighted in green indicate that on-street parking is able to occur on both sides of the street for two-way traffic to pass comfortably with no restrictions. The Mayor and Council discussed road widths and debated whether road widths should be increased to accommodate on-street parking. Councilmember Buhler stated that he is not comfortable with this. Mayor Bigelow stated that various solutions could be attempted in problem areas as a beginning to a solution. Staff and the Council discussed Mann Way that restricts parking to one side of the street. Councilmember Lang asked if this solution has been effective. Russ replied that no complaints have been received. Councilmember Buhler stated that he has driven this street and residents don’t seem to park on the “no parking” side of the street. The Council discussed cul-de-sacs, parking issues, and solutions residents have found. Councilmember Fitisemanu stated that many residents don’t complain because they don’t feel anything can be done. Councilmember Lang discussed multiple problem areas in her district including 3100 South and Highbury. Councilmember Buhler stated that he doesn’t feel there is a blanket solution that works for the City as a whole and solutions should be determined on a case by case basis. Councilmember Lang agreed and suggested that as residents  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -16- complain, the Council could request a survey be conducted and then evaluate the need for signage or other measures for solutions. Mayor Bigelow stated that he doesn’t feel signage is the most attractive and suggested painting curbs instead. He asked what the standard width of a subdivision street is under today’s requirements. Russ replied it varies from 29 to 35 feet wide. Mayor Bigelow asked how the City would address an issue where one half of the street had a problem and the other half didn’t. Russ replied the City would need to determine a solution on a case by case basis. Councilmember Lang stated that in most cases she feels residents on an entire street would want to fix issues. Mayor Bigelow commented that this is a social issue as well. B. PARKING ENFORCEMENT Deputy Chief Shane Hamilton stated that Mann Way “no parking” sign installations on one side of the street (as discussed in the previous presentation) originated from residents putting their own “no parking” signs in the neighborhood. He stated that “no parking” signs or red curbs are both effective for enforcement. Shane presented a PowerPoint presentation summarized as follows: - Patrol Parking Cites o Total Parking Citations for 2017 414*  Handicapped (22-2-114) – 33  Restricted (22-2-108) - 31  Parking Near Mailbox (22-2-117) – 22  Restriction on stopping / standing / parking (22-2-107)– 51  Stopping on roadways (22-2-113) – 46  Time Limitations (22-2-115) – 109  Truck/trailer/camper (22-2-116) - 99  *Stats pulled from Spillman using the “PV” code from the Traffic Citation Table o Parking Cite Test  Det. Lynes Parking Citations for March 2018 424  Handicapped (22-2-114) – 0  Restricted (22-2-108) - 1  Parking Near Mailbox (22-2-117) – 0  Restriction on stopping / standing / parking (22-2-107)– 67  Stopping on roadways (22-2-113) – 251  Time Limitations (22-2-115) – 44  Truck/trailer/camper (22-2-116) – 61 - Program implementation overview o Salary $32,573 - $41,493 o Benefits $22,968 - $24,905 MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -17- o Total $55,541 - $66,378 o Focus on civil and criminal parking issues:  Parking violations  Private Property – Fire lanes and handicapped o Hearing officer through courts - West Valley City Program Costs o One- two parking enforcement officers to start and evaluate further need o Hours of operation: 0700 – 1700 hours, Mon-Thurs. 1200-2200 Wed- Sat o Assigned to Traffic Section o Automated electronic cites / Thermal Printers o Vehicles are equipped with plate readers o Vehicle Ford Escapes o Vehicles $47,626.00 o Radios $11,321.00 o Computers $2,700.00 o License plate readers $31,910.00 o Total $93,557.00 - Parking by passport o OpsMan Mobile  Android Application  Dynamic LPN Lookups  Integration with DMV Data  Scofflaw Notifications  Electronic Chalking  Unlimited ongoing upgrades and enhancements - OpsMan o ➔ Heat Mapping of Citation Density o ➔ Live Officer Route Tracking o ➔ Unlimited Administrators - RMCPay o ➔ Citation Payment Portal o ➔ Online Appeals Delinquency Notices o ➔ Automatic Notification Mailing o ➔ DMV Lookups - Harvester o ➔ Automatic Notification Mailing o ➔ DMV Lookups o ➔ Delinquent Citation Collection o ➔ Transfer of Outstanding Citations  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -18- - Annual License Fee Waived - Fee per citation issued waived - Convenience Fee per Citation Paid $3.00 - Fee per Letter Sent: $1.50 - Percentage of Delinquent Citation Fees Collected: 30% - Fee per Letter Sent: $1.50 - Percentage of Delinquent Citation Fees Collected: 30% - Hardware o Samsung S7 o Zebra zq320 Bluetooth Printer  1 Roll of Blank Paper  Paper, 70 citations/roll  Minimum 100 roll order  Custom $8.00/roll  Blank $3.00/roll - Payment Processing Optional- .5/transaction - Gateway - Merchant Processing- 2.9%+ ..25/ transaction Councilmember Buhler asked if a parking citation is criminal. Shane replied that it depends but most would be civil. Mayor Bigelow clarified the proposed working hours for the parking citation officers. The Council discussed the difference between Salt Lake City’s parking issues versus West Valley City’s. Councilmember Buhler stated that he feels the amount of violations would decrease with this type of parking enforcement. Mayor Bigelow clarified payment methods, revenue generated by the City and company, etc. Councilmember Lang asked if community service projects can be conducted by Boy Scouts for painting the curbs red, etc. Wayne replied that he wouldn’t recommend this due to it being an important City function that signifies a traffic regulation. The Mayor and Council discussed vehicles for the new officers, salaries, etc. The Mayor and Council further discussed signage and painting curbs red. C. POTENTIAL APARTMENT DEVELOPMENTS Steve Pastorik presented a PowerPoint presentation summarized as follows: - Staff has been contacted about the possibility of apartments on 6 of these 7 locations. The other location is one where staff anticipates being asked the question. o The first is near 5600 West and 3500 South- The property is owned by West Valley Legacy, LLC out of California. The property is about 14 acres and is zoned a combination of C-2 and A. The General Plan calls MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -19- for residential mix, which includes residential of various types and small commercial uses. o The second is near 4800 West and 3500 South- The property is owned by Bridgeport Retail Utah, LLC out of Oregon. The property is 7.7 acres and is zoned C-2. The General Plan calls for mixed use which includes commercial and high density residential at this location. o The Third is near 4000 West and 3500 South- The property is owned by KCM Enterprises, LLC located in South Salt Lake. The property is 9.7 acres and is zoned C-2. The General Plan calls for general commercial o The Fourth is near City Center- The first property is owned by the City’s RDA (ICO financed the acquisition). The property is 2.9 acres and is zoned CC, which already allows apartments. The General Plan calls for very high density residential. The second property is owned by Audie Leventhal out of Nevada. The property is 2.8 acres and is also zoned CC, which already allows apartments. The General Plan calls for very high density residential or office.The third property (the mall) is owned by CF III SH Valley Fair, LLC out of New York. The property is 59 acres and is zoned C-2. The General Plan calls for general commercial. o The Last is near 3100 South and 2210 W- The property is owned by 2EF WVC, LLC located in Sandy. The property is about 1.4 acres, is zoned M and falls within the Decker Lake Station Overlay Zone. The General Plan calls for entertainment district which anticipates entertainment and complementary uses like hotels and restaurants. Councilmember Buhler clarified zoning on certain properties. Council and staff discussed the ICO property and the Valley Fair Mall property. Councilmember Huynh stated that the property at Valley Fair Mall is difficult. Councilmember Lang stated that she feels the City has enough apartments and the Council shouldn’t encourage more. She indicated there are a lot of options for properties that don’t include multi-family. Mayor Bigelow stated that if there was a high end apartment proposal at Valley Fair Mall, he’d be open to exploring that. Councilmember Lang expressed concern about the amount of per acre water usage. Councilmember Fitisemanu stated that consulting the Neighborhood Health Score would definitely help guide the Council in some of these considerations. Councilmember Nordfelt stated that he would consider multi-family near the Maverik Center and Valley Fair Mall since they are near Trax and he is comfortable with higher density in those areas. Mayor Bigelow stated that he isn’t sure about the proposal on 5600 West. Councilmember Buhler stated that the City seems to be on the verge of two downtowns, one here at City Center and one on 5600 West. He stated that the City Council needs to determine a direction at some point. Councilmember Christensen stated that the Council can’t direct anything until there are proposals.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -20- Councilmember Lang asked if the ShopKo property is high density in the General Plan. Steve replied it is slated for higher density or commercial. The Mayor and Council discussed the General Plan and the area between Mountain View Corridor and 5600 West. D. SINGLE FAMILY HOME DISCUSSION Steve Pastorik presented a PowerPoint presentation summarized as follows: o Current Housing Size Standards  The minimum square footage of finished, above-ground, habitable floor space for homes with at least a three-quarter Basement shall be 2,000 square feet for ramblers and 3,000 square feet for two Story or multi-level homes, not including the garage. The minimum square footage of finished, above-ground, habitable floor space for homes without Basements shall be 2,500 square feet for ramblers and 3,500 square feet for two Story or multi-level homes, not including the garage. o History of size standards  Prior to 1998: 900 square feet  1998: 1,200 square feet  2002  1,350 square feet for ramblers  1,500 square feet for multi-levels  2006  1,400 square feet for ramblers  1,600 square feet for multi-levels  2015  2,000 square feet for ramblers  3,000 square feet for multi-levels  2016  2,000 square feet for ramblers w/ at least a ¾ basement  2,500 square feet for ramblers w/o at least a ¾ basement  3,000 square feet for multi-levels w/ at least a ¾ basement  3,500 square feet for multi-levels w/o at least a ¾ basement o Why the Standards?  In 2015, there were 741 acres of vacant property remaining for single family homes. The 741 acres represented 3% of the 22,930 total acres within the City. With relatively little land left, the Council wanted to create a better balance of housing options by promoting higher value housing on the remaining land.  Separate standards were enacted for rambler and multi-level homes to address aesthetics and to require similar total area.  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -21- o Building Permit History  The standard for a 2,000 square foot rambler and 3,000 square foot multi-level was first adopted in the summer of 2015.  Between 7/2015 and 5/2018 there were 442 permits issued for single family homes. 15 of the 442 were for homes that were required to meet the new house size. o Staff interaction with builders/developers  Most building permit applicants are familiar with size requirements before submitting a permit.  Only a few other permits were short in area and they were modified to meet the code.  What is much more common is to have a developer shy away from developing a property upon hearing our standards. o Discussed and viewed a floor plan the Council received a concern about. Councilmember Nordfelt stated that he would like to lower the current housing size standard from 3,000 square feet to 2,500 square feet for a multi-level. He discussed home and lot sizes in his neighborhood and stated that with this reduction he feels the goal of the Council is still being met. Councilmember Buhler stated that he feels there are limited amounts of lots in the City and he doesn’t feel the Council should modify the standards that have been set. Councilmember Nordfelt stated that he feels the Council has maybe gone too far with the home size ordinance and is making it difficult for families to build in the City. Councilmember Fitisemanu stated that people seem to have the ability to meet the standard. Councilmember Lang stated she isn’t comfortable with modifying the ordinance. Councilmember Nordfelt stated that a resident is being forced to leave the City because a 4500 square foot house is not large enough. Mayor Bigelow stated that he isn’t comfortable modifying the ordinance at this time. He indicated that basements are different than above ground and he doesn’t feel there is a significant reason to change. Councilmember Christensen stated he doesn’t like changing overall ordinances for one case. E. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -22- Mayor Bigelow stated that there is a transportation tax issue being proposed by the County and if the Council wants to take action, they must do so by Friday. He indicated that he isn’t a proponent of tax increases but if the City doesn’t do this now, other repercussions could occur later. Mayor Bigelow discussed funding allocations. He stated that the City can take no action which is like saying no but he feels it may be beneficial to take a vote and support this particular increase. Councilmember Christensen explained transit funding options being discussed. Mayor Bigelow stated that the transportation bill may change but it’s hard to know that. Councilmember Buhler stated he doesn’t want to take action and would like to see how it plays out with other cities. He indicated he doesn’t like being pushed by the Legislature to meet deadlines. Councilmember Huynh agreed with Councilmember Buhler. Councilmember Nordfelt stated that this is not the right way to push for funding and added that West Valley City residents voted against this proposal. Councilmember Fitisemanu agreed. Councilmember Lang stated that she has been approached to have a street name changed for a Navajo Code Talker that once lived in the City. Senator Karen Mayne has suggested 3600 West. Councilmember Buhler requested more information including the number of Code Talkers that lived in the City, a biography of the gentleman, information on whether his family still lives in the City, if the gentleman is still alive, etc. Councilmember Lang stated that his name is Allen Dale June and a biography was done on him during the 2002 Olympics that she can provide to the Council. She stated that he passed away several years ago and she is unsure if he has family in the area but will find out more of this information. Mayor Bigelow questioned why the Council should honor Navajo Code Talkers over other World War II Veterans. Councilmember Lang replied that there are not many Code Talkers. Councilmember Christensen stated that someone met with the Sister City Committee who was a Navajo Code Talker and also received a Congressional Medal of Honor. He indicated that if it was Mr. June, that would give more reason as well. Mayor Bigelow stated that he would like to look at setting a process or criteria for street name changes. Councilmember Buhler suggested that the City could also talk to developers about naming streets as well. Councilmember Fitisemanu stated that he has had residents express interest in electric vehicle charging stations throughout the City. He indicated that he is interested in knowing whether the City could install them and whether the cost is feasible. Wayne replied that the City is putting a few in the new parking garage and added that he could provide a per unit cost. B. COUNCIL REPORTS  MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -23- COUNCILMEMBER CHRISTENSEN- ULCT, LPC, WESTERN GROWTH, SISTER CITY COMMITTEE Councilmember Christensen stated he attended the ULCT Board of Directors Meeting and they requested pictures from WestFest for their summer activities report. He indicated that the Board also discussed Local Control and cannabis initiatives in relation to zoning control. Councilmember Christensen stated that he also attended LPC where an economic report was provided by Zions Bank who predict a possible recession in late 2019-2020. He indicated that the City needs to be aware this may be coming and should budget appropriately. Councilmember Christensen stated that he also attended the Western Growth Coalition where local control and the Mountain View Corridor was discussed. He stated that at the Sister City Meeting, a student photography exchange with mainland China was proposed. Taylorsville and Granite High School have agreed to participate and the program has asked the Committee to write a letter in support as well. Councilmember Buhler stated that he is open to it as long as there is no fiscal impact. Councilmember Huynh stated that the relationship between Taiwan and China is strained and he wouldn’t want to insult our Sister City. Councilmember Buhler agreed. Councilmember Lang stated that she doesn’t believe the Sister City should do this unless West Valley City students are involved. COUNCILMEMBER BUHLER- WESTFEST AND MARY POPPINS Councilmember Buhler stated that WestFest and Mary Poppins were both good. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 19, 2018 WAS ADJOURNED AT 6:31 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 19, 2018. _______________________________ Nichole Camac, CMC City Recorder MINUTES OF COUNCIL STUDY MEETING – JUNE 19, 2018 -24-