City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JUNE 26, 2018, AT 4:00 P.M. AT STATION 76 LOCATED AT 5372 SOUTH UPPER RIDGE ROAD (6055 WEST), WEST VALLEY CITY, UTAH AND WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AT STATION 76 AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Administration Julie Jorgensen, Police Department Aimee Tye-Critchley, Administration John Flores, Administration Mark Nord, CED Craig Thomas, Administration Anita Schwemmer, Police Department Chris Beichner, Fire Department  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -2- Roxeanne Vainuku, Administration Kevin Conde, Administration Russ Bailey, Public Works RIBBON CUTTING AND OPEN HOUSE FOR STATION 76 The Mayor and City Council participated in the ribbon cutting and open house for the newly constructed Station 76. TRAVEL TO CITY HALL At approximately 4:30 PM the Mayor and Council departed Station 76. The Study Session Reconvened at West Valley City Hall, Multi-Purpose Room, 3600 S Constitution Blvd. at 4:48 PM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department DeAnn Varney, Administration  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -3- John Rock, Administration Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 19, 2018 The Council considered the Minutes of the Study Meeting held June 19, 2018. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held June 19, 2018. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JUNE 26, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JUNE 26, 2018 A. EMPLOYEE OF THE MONTH AWARD, JULY 2018- BRANDON HOWARD, FIRE DEPARTMENT Councilmember Huynh offered to read the nomination of Brandon Howard, Fire Department, to receive Employee of the Month Award for July 2018. Mr. Howard was nominated by Nate Hansen. The award reads as follows: It is impossible to summarize in a few words what kind of a Paramedic Brandon Howard is to the West Valley City Fire Department and the citizens of West Valley. Brandon has worked for West Valley Fire for over 10 years and dedicated himself to caring for a unique and complex group of patients and co-workers. Brandon has made countless contributions and is currently one of our pioneering CCP’s. Brandon embraces challenges and changes with innovative strategies. One of Brandon’s most notable qualities is his ability to communicate with compassion and empathy to our community. Our department was tasked with creating a new program to teach Hands Only CPR to our community. Brandon without hesitation took a leadership role in this challenging program and is the type of person you want on your side when facing a complex situation. His research and experience led to the purchase of the latest and greatest Laerdal manikins with feedback technology, production of a short 5 min CPR video, and tracking bystander CPR in our community. Brandon currently teaches  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -4- Hands Only CPR to our community monthly and shares stories and experiences above and beyond what is expected which will no doubt impact survival rates of cardiac arrest patients in West Valley and beyond. Brandon is a leading force for our department, he performs his duties above and beyond and encourages others by constantly sharing and enlightening us with his knowledge. I cannot think of another person who is more deserving of the Employee of the Month, because, simply put, Brandon is an extraordinary EMS provider. See pushtosurvive.org for his video. B. PROCLAMATION RECOGNIZING JULY 2018 AS PARKS AND RECREATION MONTH Councilmember Nordfelt offered to read the Proclamation recognizing July 2018 as Parks and Recreation Month at the June 26, 2018 City Council Regular Meeting scheduled at 6:30 P.M. RESOLUTION 18-115: APPROVE THE EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN WEST VALLEY CITY AND NATIONAL PURCHASING PARTNER-GOV/FIRE RESCUE-GROUP PURCHASING ORGANIZATION Chief Evans, Fire Department, presented proposed Resolution 18-115 that would approve the execution of an Interlocal Agreement between West Valley City and National Purchasing Partner-Gov/Fire Rescue-Group Purchasing Organization. Written documentation previously provided to the City Council included information as follows: This interlocal agreement permits the City to procure necessary equipment through the NPPGov/FR-GPO cooperative purchasing process. Governmental entities are permitted to affiliate with one another in order to obtain collective competitive pricing. Members of the NPP/FR-GPO may purchase goods and services on the same terms, conditions and pricing as other lead contracting agencies that are made available by the Public Procurement Authority. Members of the NPP/FR-GPO throughout the nation are allowed to “piggy-back” off other master price agreements. Membership with NPP/FR-GPO is free and they follow the rules and terms set by the Interlocal Cooperation Act. The City Council will consider Resolution 18-115 at the Regular Council Meeting scheduled July 3, 2018, at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JULY 3, 2018  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -5- A. RESOLUTION 18-116: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH BRYCE H. CARLSON AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4108 SOUTH HOLDER DRIVE (5130 WEST) (20-01-201-003) Mayor Bigelow discussed proposed Resolution 18-116 that would authorize the City to enter into a Right-of-Way Contract with Bryce H. Carlson and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4108 South Holder Drive (5130 West) (20-01-201-003). Written documentation previously provided to the City Council included information as follows: The Bryce H. Carlson parcel located at 4108 S. Holder Drive (5130 West) is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $3,300.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $3,300.00, making the West Valley City share of the easement $223.41. B. RESOLUTION 18-117: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY CONTRACT WITH GRACE BAPTIST CHURCH AND TO ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FOR PROPERTY LOCATED AT 4347 WEST 4100 SOUTH (21-06-101-010) Mayor Bigelow discussed proposed Resolution 18-117 that would authorize the City to enter into a Right-of-Way Contract with Grace Baptist Church and to accept a Warranty Deed and a Temporary Construction Easement for property located at 4347 West 4100 South (21-06-101-010). Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -6- The Grace Baptist Church parcel located at 4737 West 4100 South is one of several parcels affected by this project and which include fee acquisitions for the 4100 South Improvements Project; Bangerter Highway to 5460 West. This project will reconstruct the pavement and curb and gutter to improve safety and ride quality of 4100 South. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $12,300.00 based upon the compensation estimate prepared by Horrocks Engineers. The project is being funded under the Surface Transportation Program (STP) with federal funds. West Valley City executed the Federal Aid Agreement between UDOT and Federal Highways. The city is responsible 6.77% of all project costs, including right of way. The city’s portion of the matching funds on the project will be paid to UDOT. The total value for the Warranty Deed and the Temporary Construction Easement is $12,300.00, making the West Valley City share of the easement $832.71. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 18-116 and 18-117 at the Regular Council Meeting scheduled July 3, 2018, at 6:30 P.M. COMMUNICATIONS A. UTOPIA Roger Timmerman, UTOPIA, presented a PowerPoint presentation summarized as follows: - Provided a historical timeline of UTOPIA/UIA o Phase 1  Core Backbone Built  Revenues lagged  Higher expenses  Few service providers o Phase 2  Revenues exceeding debt service  Sustainable buildouts  Lower material and electronics costs  Strong service provider competition - Discussed UTOPIA Fiber locations and the expansion of the network - UTOPIA Fiber Customer Satisication= highest in Utah MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -7- o Net Promoter Score=60 - Discussed non-liked companies outside of UTOPIA - Discussed google reviews - UTOPIA Fiber Leading Option o Fastest in country  10 Gbps Residential  100 Gbps Business o Top Rated in Utah  Net Promoter Score = 60  Google Rating - 4.4 Stars o Best Value  250 Mbps - $65  1 Gbps - $78 - UTOPIA and UIA Current Status o Utopia  UTOPIA is covering all of its operational expenses  UTOPIA cities are paying for original UTOPIA bond obligations o UIA  UIA is covering all of its operational expenses and debt service  UIA net revenues continue to grow  UIA is paying increasing dividend to cities  Rapid growth of ~1000 new homes each month - UIA Revnue o Discussed bond obligation - UIA Revenue and UTOPIA Revenue Combined - Discussed Skyrocketing demand (residential sales) - Discussed WVC Growth - Discussed construction impact - Discussed marketing Mr. Timmerman responded to questions related to bonding. Councilmember Lang stated that she has heard of issues related to the service boxes. Mr. Timmerman replied that he can have someone look into any problems. Mayor Bigelow asked if there has been changes in the overall cost of service. Mr. Timmerman replied that price varies on the specific service but the most expensive connection would be $78. He discussed pricing options. Mayor Bigelow inquired about the build schedule. Mr. Timmerman explained that the goal is to be completely built out in 5 years. Councilmember Buhler commended Wayne and members of UTOPIA for their hard work in turning this project around and making it marketable and  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -8- successful. Councilmember Fitisemanu asked how his neighbors can determine whether they are eligible for UTOPIA. Mr. Timmerman replied residents can visit the UTOPIA website, type in their address, and see their eligibility. Councilmember Fitisemanu asked what noticing would look like. Mr. Timmerman replied that residents will receive door hangers about the construction process. B. GRAVEL DISCUSSION Councilmember Buhler stated that before he joined the Council, an ordinance was passed that restricted gravel driveways. Shortly after he was elected, the Council reverted the ordinance to allow gravel. He displayed pictures of various parking scenarios he has viewed across the City with gravel/hard-surfacing that he finds unappealing. Layne Morris, CPD Director, described City Code as follows: - Two ways to violate o TOO MUCH PARKING AND MANEUVERING SURFACE. o NOT ENOUGH GREEN LANDSCAPING. - 7-9-114 o 4e. In order to allow double driveways, and to allow hard- surface access to the Rear Yard, up to, but not more than, 40 percent of a Front Yard may be covered with a hard-surface. Two Unit Dwelling Lots, Twin Home Lots, Cul-de-sac Lots, or Lots on major Streets needing circular driveways may increase the hard-surface percent to 50 percent. Whenever gravel is used for parking and maneuvering in the Front Yard, the gravel area shall be included in the 40 and 50 percent. - 7-6-203 o 2e. Landscaping shall include 50 percent coverage of live plant material, not including tree canopies. Councilmember Buhler stated that his issue may be more with having large trailers parking in front of the yard. Mayor Bigelow stated that there is a difference with gravel that is parked on and gravel that is decorative. Councilmember Huynh asked if the Council would be open to allowing cars to be parked on the gravel opposed to RV’s in front of a home. Mayor Bigelow replied no. The Council discussed parking and landscaping ratios for single family properties. They also discussed visibility with sidewalks when RV’s are parked on the side of homes and encroach too far outward. Mayor Bigelow stated he doesn’t approve of vehicles impeding visibility on sidewalks, allowing RV’s to be parked in front of homes, and would like to create definitions for parking gravel and decorative gravel. The Mayor and Council discussed the Code historically in reference to hard surfacing and prohibiting gravel parking. Mayor Bigelow suggested modifying the code to allow homeowners the ability to either have hard surfacing or gravel. He also indicated  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -9- that boats, RV’s, etc. should match fencing requirements as far as setbacks. Councilmember Buhler stated that the Council doesn’t want to push cars or vehicles to the street. Mayor Buhler stated that large vehicles shouldn’t be allowed to be parked in the front yard. The Council agreed. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Huynh stated that he would like to propose a name change to the City. He indicated that people from California, the Silicon Valley, have moved their technology to Utah and the City should invest in the opportunity to bring businesses to the area. Councilmember Huynh suggested that the Council put a name change on the ballot. Councilmember Buhler stated that he doesn’t feel there is any justification for the change and doesn’t feel its necessary. Councilmember Christensen agreed. He indicated that there is no compelling reason to change the name and feels business will come to the City regardless of its name. Councilmember Fitisemanu agreed. He indicated that he would not feel comfortable with any type of change without knowing more information, understanding a more compelling reason, and without putting the issue on the ballot. Mayor Bigelow stated that he would be interested in understanding more and added that he likes the idea of changing the name to a more historical representation of the area such as Granger, Hunter, etc. Councilmember Buhler stated that West Valley City is historical to many residents now since the City has been in existence for almost 40 years and doesn’t want to pursue any changes. The Council, by majority, agreed to look into the issue further. Wayne stated that there is a press conference this Thursday at 12:15 PM at the Maverik Center to announce the Utah Grizzlies partnership with the Colorado Avalanche. B. COUNCIL REPORTS COUNCILMEMBER DON CHRISTENSEN- CHILL WITH CHIEF Councilmember Christensen stated that he attended Chill with the Chief. He indicated it wasn’t extremely well attended but was a great event and he was very  MINUTES OF COUNCIL STUDY MEETING – JUNE 26, 2018 -10- impressed. Councilmember Nordfelt indicated that there was a strong following on Facebook. COUNCILMEMBER FITISEMANU-MOUNTAIN STAR WEST VALLEY FREESTANDING EMERGENCY ROOM GROUNDBREAKING Councilmember Fitisemanu stated that he attended the groundbreaking of the Mountain Star West Valley Freestanding Emergency Room Groundbreaking. He stated it was great event and the group is committed to a positive health initiative in the community. MAYOR BIGELOW- UCCC EVENTS Mayor Bigelow stated that he has attended events at the UCCC. He requested an update on the success of the events. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 26, 2018 WAS ADJOURNED AT 6:27 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 26, 2018. _______________________________ Nichole Camac, CMC City Recorder