City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JULY 3, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 ABSENT: Tom Huynh, Councilmember District 1 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Matt Elson, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 26, 2018 The Council considered the Minutes of the Study Meeting held June 26, 2018. There were no changes, corrections or deletions. Councilmember Lang moved to approve the Minutes of the Study Meeting held June 26, 2018. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 3, 2018 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. Councilmember Christensen offered to read the Employee of the Month award in place of Councilmember Huynh. AWARDS, CEREMONIES AND PROCLAMATIONS SCHEDULED FOR JULY 10, 2018 A. YOUTH CITY COUNCIL INSPIRATIONAL TEACHER AWARD Councilmember Huynh was assigned to read the nomination of Tanner Grossman from American Preparatory Academy, Councilmember Fitisemanu offered to read the nomination of Hayley Rice McMullen from Hunter High School, and Councilmember Buhler offered to read the nomination of Catherine Gaskins from Granger High School. The nominations read as follows: Judging from the comments made by students at American Preparatory Academy, it is easy to understand why math teacher Mr. Tanner Grossman is the choice for their “Inspirational Teacher” award. He makes math easier to understand, and his students say that he “always shows up to class with a smile, even if he’s not having the best day”. “ Mr. Grossman” turns bad situations into something you can laugh about and enjoy.” He was described by one of his students as “my favorite teacher of all time.” One of his students wrote that he “wished he could grow up to be like Mr. Grossman someday”. A real clue into the character of Mr. Grossman was given by another one of his students, who wrote that “if he were my age we’d be the best of friends, but right now he’s crazy- smart and an amazing, enjoyable person” Hayley Rice McMullen, the educator chosen as the “Inspirational Teacher” from Hunter High School, is described as” a teacher, a wife, and all over a one of a kind person.” According to her students,” she isn’t any normal teacher, but one who sees something special in every one of her students.” She sees all of her students as one of a kind kids with great minds and amazing potential. She taught us how we can achieve amazing things and progress towards whatever goals we choose. Ms. Rice is receiving this  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -3- award in recognition of all the wonderful things she has provided for her students at Hunter High School. Unfortunately for the students at Hunter, Ms. Rice is moving on to another adventure in life, and will no longer be teaching or coaching at Hunter. She will always be a part of the Hunter history and her student’s hearts. Hunter’s students are proud to recognize her with this “Inspirational Teacher Award as she moves on to another phase of her life. Catherine Gaskins is described as “a teacher who truly enjoys investing in her students”. She can be found at Granger late into the night preparing lessons, getting assignments ready, and talking with any student who might need extra help to understand a concept. During Advanced Placement season, she will start reviewing the last weeks of February and go into May. By the time the year is over, she has taught the complexities of Psychology three or four times. Consequently she has one of the highest passing AP Test rates in the state.Mrs. Gaskins uses wonderful mnemonics and great visual aids, and is always willing to answer questions and help her students in any way possible. All of the extra effort that she puts into her Advanced Placement Psychology, Introductory Psychology, and Sport Psychology classes make her an exemplary teacher that her fellow educators admire. Most importantly she is a known to be a welcoming, helpful, and kind teacher that students adore and love to approach for any kind of academic and life advice. PUBLIC MEETINGS SCHEDULED FOR JULY 10, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-2-2018, FILED BY AIMTEC GROUP, REQUESTING A ZONE CHANGE FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) FOR PROPERTY LOCATED AT 6400 SOUTH 5600 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled July 10, 2018, in order for the City Council to hear and consider public comments regarding application Z-2-2018, Filed by Aimtec Group, requesting a zone change from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential) for property located at 6400 South 5600 West. Proposed Ordinance 18-26 and Resolution 18-118 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 18-26, AMEND THE ZONING MAP TO MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -4- SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 6500 SOUTH 5600 WEST FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) Steve Pastorik, CED, discussed proposed Ordinance 18-26 that would amend the zoning map to show a change of zone for property located at 6500 South 5600 West from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential). Written documentation previously provided to the City Council included information as follows: The Aimtec Group has submitted a zone change application for 8.39 acres of a 43.91 acre parcel located at 6500 S 5600 W. The property is currently zoned C-2 (general commercial) with a General Plan designation of mixed use, which at this location includes commercial and medium density residential (7 to 12 units/acre). The proposed zone is RM (multiple unit dwelling residential). The applicant is planning to develop the property into an 89-unit senior apartment development. The proposed density of the project is 11.1 units/acre. The attached concept plan and letter from the applicant provide details on the proposed project as well as what is planned for the rest of the property. The subject property is labeled as Lot 2 on the concept plan. A brief description of each of the areas or lots identified on the concept plan is listed below:  Lots 1 and 6: These areas are reserved for future commercial use.  Lot 2: This is the subject property.  Lots 3 and 4: Townhomes similar to the project to the north are proposed here. This portion of the property is already zoned RM.  Lot 5: A 180-bed assisted living/memory care facility is proposed in this area. ACTION: RESOLUTION NO. 18-118, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH WILLIAMSBURG HOLDINGS COMPANY, LLC FOR APPROXIMATELY 43.91 ACRES IF PROPERTY LOCATED AT 6500 SOUTH 5600 WEST Steve Pastorik, CED, discussed proposed Resolution 18-118 that would authorize the City to enter into a Development Agreement with Williamsburg Holdings Company, LLC for approximately 43.91 acres of Property located at 6500 South 5600 West.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -5- Written documentation previously provided to the City Council included information as follows: Williamsburg Holdings Company, LLC has submitted a zone change application (Z-2-2018) to change 8.39 acres of a 43.91 acre property at 6500 S 5600 W from C-2 (general commercial) to RM (multiple unit dwelling residential). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement addresses each use within the overall development that includes all of the 43.91 acres. The uses include senior apartments, townhomes, assisted living/memory care units, and commercial. The agreement addresses the following topics: number of units, unit sizes, exterior materials, architecture, amenities and the proposed age restriction. Councilmember Buhler clarified the specific changes being requested to the overall proposed area. He asked if the applicant is proposing improvements in the Development Agreement to the ‘RM’ zoned properties. Steve referenced the Development Agreement and indicated specific items being proposed by the applicant. Mayor Bigelow expressed concern about reducing the amount of commercial on 5600 West. He indicated the City is limited in the amount of commercial space remaining. Councilmember Lang agreed. Councilmember Nordfelt stated that he likes the idea of having assisted living next to the proposed memory care facility so that spouses who require various levels of care can still remain near each other. The City Council will consider Ordinance 18-26 and Resolution 18-118 at the Regular Council Meeting scheduled July 10, 2018, at 6:30 P.M. ORDINANCE 18-27: AMEND SECTION 22-7-121 OF THE WEST VALLEY CITY MUNICIPAL CODE TO PROHIBIT CERTAIN CONDUCT NEAR ROADWAYS Eric Bunderson, City Attorney, presented proposed Ordinance 18-27 that would amend Section 22-7-121 of the West Valley City Municipal Code to prohibit certain conduct near roadways. Written documentation previously provided to the City Council included information as follows: The proposed ordinance amends Section 22-7-121 of the West Valley City Municipal Code to designate 4100 South and 3800 South as High Volume  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -6- Roadways. Section 22-7-121 prohibits the exchange of money or property between individuals in motor vehicles and others on or within 10 feet of a “High Volume Roadway”. The City Council has previously regulated exchanges on certain high volume roadways in an effort to avoid vehicle-pedestrian collisions. Certain additional roadways are at higher risk of such collisions due to frequent access points, unpredictable vehicle movements, and extremely high traffic and pedestrian levels. This ordinance adds 4100 South and 3800 South as High Volume Roadways. Councilmember Buhler asked if this amendment is based on accident numbers. Eric replied yes. Councilmember Buhler asked if other roads are being evaluated, such as 4000 West. Eric replied not at this time but added that this could be looked at and studied. Mayor Bigelow questioned what streets are next on the list for evaluation. Eric replied that there is no master list or map and indicated that studies are conducted based on Homeless Task Force observation. Councilmember Nordfelt and Christensen agreed that 4000 West should be evaluated. Paul Isaac asked if 4000 West could potentially be added to this ordinance prior to next week. Eric replied it would take a couple weeks to obtain the data. Councilmember Buhler suggested postponing this item to a later date. The Council agreed. The City Council will consider Ordinance 18-27 at the Regular Council Meeting scheduled July 10, 2018, at 6:30 P.M. ORDINANCE 18-28: AMEND SECTION 24-22-108 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ADD ENGINE BRAKING TO THE LIST OF NOISE PROHIBITIONS Russ Willardson, Public Works Director, presented proposed Ordinance 18-28 that would amend Section 24-22-108 of the West Valley City Municipal Code to add engine braking to the list of noise prohibitions. Written documentation previously provided to the City Council included information as follows: Public Works has received several requests to install signs prohibiting the use of engine brakes on Mountain View Corridor between 5400 S and 4100 S. Because Mountain View is a state highway, the City must request installation of these signs from UDOT. Before considering installation of the signs, UDOT requires the City to have an ordinance regulating engine brakes. Per UDOT policy the City will pay UDOT for all costs related to the installation and maintenance of the signs. UDOT also requires a commitment for enforcement.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -7- Mayor Bigelow asked how this will compare to 5600 West. Russ replied it is very similar. Mayor Bigelow asked if engine brake restrictions have to be specific to streets when submitting the applications to UDOT. Russ replied yes. Councilmember Christensen asked if the need will diminish once Mountain View Corridor is extended. Russ replied he feels it will still be necessary. Mayor Bigelow clarified that the City will assume the maintenance and enforcement. Russ replied that the City works with the Highway Patrol on these issues. The City Council will consider Ordinance 18-28 at the Regular Council Meeting scheduled July 10, 2018, at 6:30 P.M. RESOLUTION 18-119: AUTHORIZE THE CITY TO PURCHASE A TYMCO 600 SWEEPER FROM INTERMOUNTAIN SWEEPER FOR USE BY THE PUBLIC WORKS DEPARTMENT Russ Willardson, Public Works Director, presented proposed Resolution 18-119 that would authorize the City to purchase a Tymco 600 Sweeper from Intermountain Sweeper for use by the Public Works Department. Written documentation previously provided to the City Council included information as follows: Intermountain Sweeper submitted a proposal to the Public Works Department. The proposal qualifies under the provisions of the West Valley City Procurement Code 5-3-110, Procurement to Meet Existing Needs. The code allows the procurement of matching equipment when it is beneficial to operations and maintenance. The Fleet Manager and Operations Managers have negotiated the best price available. Street sweepers are high maintenance vehicles. The current policy of replacing sweepers every four years has proven economical by avoiding high repair costs and recouping high trade-in values for the old sweepers. The street sweeper being replaced is a 2014 Tymco 600. The Public Works Department has used Tymco sweepers for many years, and has been pleased with the equipment performance, and the customer service received from Intermountain Sweeper, the local Tymco vendor. Mayor Bigelow asked if these sweepers can be used for any other purpose. Russ replied no and explained how the sweeper functions. The City Council will consider Resolution 18-119 at the Regular Council Meeting scheduled July 10, 2018, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -8- COMMUNICATIONS A. PRIVATE IMPROVEMENTS IN PUD’S Steve Pastorik, CED, presented a PowerPoint presentation summarized as follows: - Steve displayed a map of PUD’s that did not include mobile home parks and listed the developments by name and addresses - Parks summary o 65 acres of private park space in 35 developments o $3,643,000 would be needed for capital improvements o $838,357 would be needed annually for maintenance - Roads summary o 22 miles of private roads in 42 developments o $22,573,000 would be needed to reconstruct roads o $228,000 would be needed annually for maintenance o For developments with no sidewalks, to install sidewalks on both sides of the street would cost $614,000 - Steve provided an excel spreadsheet that detailed PUD Developments, park areas, park amenities, the cost of annual maintenance, and the cost of capital improvements - Steve provided an excel spreadsheet that detailed PUD Developments, width of road improvements, road length, road area, reconstruction cost, sidewalk, road amenities, annual pavement maintenance costs, and snow removal costs. Councilmember Buhler asked if allowing the City to overtake PUDs is legal. Steve replied that he feels HOA’s would like the City to do this. Eric Bunderson, City Attorney, agreed. Councilmember Buhler asked if the City could do this on a case by case basis as they are requested. Steve replied that it would be difficult legally. Councilmember Buhler stated that he would be in favor of doing this only on a case by case basis and doing some sort of special development area where improvements are implemented and the City gets some sort of reimbursement. Mayor Bigelow stated that there are always complaints from residents living in PUDs but he struggles to see a compelling reason for the City to take over maintenance issues and suggested better options of enforcement. Councilmember Buhler stated that roads are deteriorating in many PUDs and the City has no access or control to enforce improvements. Mayor Bigelow asked if the City can force HOA’s to come ensure their neighborhoods come into compliance. Steve replied no. Eric agreed but added that the City can enforce Development Agreements. Mayor Bigelow stated that he would like to know what options the City has. Councilmember Buhler agreed and stated that the goal is keep areas nice. Mayor Bigelow agreed and added that he needs a clearer legal understanding.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -9- B. COMMERCIAL DESIGN STANDARDS Councilmember Lang displayed pictures of various commercial developments in other cities in Utah where she feels the standards are higher than those in West Valley City. Mayor Bigelow stated that new commercial construction in other areas of Salt Lake Valley are significantly improved. He indicated that he feels the standards in West Valley City have not been raised as high and he feels that a good commercial design brings an entire area up. Councilmember Buhler stated he would like to know what other standards exist in other City’s. Councilmember Christensen agreed. Mayor Bigelow asked if more customers visit locations based on appearance. Councilmember Lang stated that she feels appearance influences what develops around projects. Mayor Bigelow indicated he would like to know what factors go into design standards in specific areas as well. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Fitisemanu stated that he would like to talk about the City being designated as a Certified Local Government. He explained that this would allow the City to receive funds from the State Division of History which could be used to allow the City to better preserve historical sites, etc. Dog Park Mayor Bigelow stated that the City currently doesn’t have a dog park. Nancy Day, Parks and Recreation Director, stated that she has been working with the County in looking at various sites. 3 regional dog parks were recently approved by the County and 2 of the 3 are in or near West Valley City. She indicated that these should move forward within the next year but added that the City has a contingency plan for smaller parks if anything changes. Nancy stated that funding is in place so the regional parks are expected to move forward. Councilmember Buhler stated that this sounds like it will meet the need of the residents. Lucas CPR Units Mayor Bigelow stated that the City has purchased two units for $16,000 each. Councilmember Buhler stated that this is an executive decision from the Fire Department and they prioritize their budgets. Chief Evans stated that there are other  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -10- items that are important as well and the department prioritizes as needed. Councilmember Buhler asked if these are vital. Councilmember Evans replied it takes the place of a firefighter during a cardiac arrest but aren’t used every day. Councilmember Buhler asked if people are being lost because the department doesn’t have these. Chief Evans replied that there is no definitive answer to that question. Mayor Bigelow stated that the Council cannot determine what is important to purchase and what not to purchase. Councilmember Nordfelt agreed and encouraged Chief Evans to bring items forward as needed. Councilmember Fitisemanu asked if Fire Department salaries and raises are being considered. Paul replied yes. Councilmember Fitisemanu asked if the Council can get a comparison of wages with other City’s. Paul replied yes. B. COUNCIL REPORTS MAYOR BIGELOW- COUNCIL OF MAYORS Mayor Bigelow stated that he attended the Council of Mayors meeting where the census was discussed as well as accessory dwelling units. COUNCILMEMBER FITISEMANU- TRINITY UNITED METHODIST CHURCH Councilmember Fitisemanu stated that the new Trinity United Methodist Church opened in West Valley City. MOTION FOR CLOSED SESSION Councilmember Buhler moved to adjourn and reconvene in a Closed Session for discussion of pending litigation. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 3, 2018 WAS ADJOURNED AT 5:58 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 3, 2018.  MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -11- _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, JULY 3, 2018, AT 6:01 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Tom Huynh, Councilmember District 1 Karen Lang, Councilmember District 3 STAFF PRESENT: Paul Isaac, Acting City Manager/Assistant City Manager/ HR Director Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney The City Council met in Closed Session and discussed pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF JULY 3, 2018 WAS ADJOURNED AT 6:09 P.M. BY MAYOR BIGELOW. MINUTES OF COUNCIL STUDY MEETING – JULY 3, 2018 -12- __________________________________ Nichole Camac – City Recorder