City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 21, 2018, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Karen Lang, Councilmember District 3 STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Anita Schwemmer, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director David Moss, Acting CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 14, 2018 The Council considered the Minutes of the Study Meeting held August 14, 2018. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -2- Councilmember Christensen moved to approve the Minutes of the Study Meeting held August 14, 2018. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF AUGUST 21, 2018 Mayor Bigelow asked what changes have been made to the Development Agreement in item 8.A. Steve Pastorik, CED, replied that stucco has been prohibited on the exterior and townhomes will now have 3.5 parking stalls per unit while the senior apartments will have 1.3 parking stalls per unit. Mayor Bigelow asked how this compares to recent approvals granted by the Council. Steve replied it is very comparable and indicated that a survey of townhome projects was recently conducted and several projects, including the one on 5400 South and 5600 West, have 3.5- 4 parking stalls per unit. Mayor Bigelow indicated that he likes that the Council has been requiring a high level of quality and amenities. Mayor Bigelow asked how many apartment units there are in the City. Steve replied approximately 10,000. The Council and staff discussed parking standards. Mayor Bigelow asked if the applicant has committed to a higher quality interior. Steve replied that there is no commitment. He added that the Code doesn’t require anything for the interior. The Council discussed fencing, security, parking, etc. The Council requested that City staff bring forward a proposal to increase standards in the ‘RM’ zone. Mayor Bigelow asked for clarification on item 9.D. Russ Willardson, Public Works Director, explained that this is an extension of the contract from last year. He indicated that Morgan Pavement was willing to honor the price they provided in a bid in 2017 and this allowed staff the ability to avoid posting another bid for 2018. Mayor Bigelow verified that Cilma Drive (discussed in items 9.E. and 9.F.) will be built to City standards. Russ replied yes. He added that any cost that exceeds the amount specified must be paid by Ascent Academies. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC MEETINGS SCHEDULED FOR AUGUST 28, 2018 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-9-2018, FILED BY WEST VALLEY CITY, REQUESTING A ZONE CHANGE FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO 'C-2' (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 3316 SOUTH 5600 WEST MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -3- Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 28, 2018, in order for the City Council to hear and consider public comments regarding application Z-9-2018, filed by West Valley City, requesting a Zone Change from 'A' (Agriculture, Minimum Lot Size 1/2 Acre) to 'C-2' (General Commercial) for property located at 3316 South 5600 West. Proposed Ordinance 18-31 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 18-31, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 3316 SOUTH 5600 WEST FROM 'A' (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO 'C-2' (GENERAL COMMERCIAL) Steve Pastorik, CED, discussed proposed Ordinance 18-31 that would amend the zoning map to show a change of zone for property located at 3316 South 5600 West from 'A' (Agriculture, Minimum Lot Size 1/2 Acre) to 'C-2' (General Commercial). Written documentation previously provided to the City Council included information as follows: West Valley City staff has submitted a zone change application for 1.01 acres of property located at 3316 South 5600 West. The parcel is currently zoned A (Agriculture, minimum lot size ½ acre) with a General Plan designation of office/education. The proposed zone is C-2 (General Commercial). The subject property serves as a storm water retention pond for the neighboring commercial development to the east. The property is surrounded by C-2 zoning. Surrounding land uses include Walmart to the north, a shopping center slatted for renovations to the east, vacant property to the south and vacant property to the west that will soon be developed as part of the Mountain View Corridor. Maintaining the current A zone would require the adjoining shopping center, which will soon be renovated, to install a masonry wall along the east side of the property. Where residential use on the subject property is not anticipated, a masonry wall would not serve the intended purpose of a screen and buffer for residential uses next to commercial. In fact, installing a wall here could create a problem in that the City has already seen vagrants on this property.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -4- Where the property is used as a retention pond for commercial development, C-2 zoning seems the most appropriate from staff’s perspective. The City Council will consider Ordinance at the Regular Council Meeting scheduled August 28, 2018, at 6:30 P.M. RESOLUTION 18-156: AUTHORIZE THE PURCHASE OF A PUMP TRACK FROM AMERICAN RAMP COMPANY Nancy Day, Parks and Recreation Director, presented proposed Resolution 18-156 that would authorize the purchase of a Pump Track from American Ramp Company. Written documentation previously provided to the City Council included information as follows: With the success of the skate park, including high demand from bicyclists, it has been determined that a pump track course should be located in close proximity to the skate park. This will increase the usable area of the skate park, reduce congestion, and increase safety for all participants. This will be a new element which will enhance the park for all wheeled users. As Centennial Park continues to be developed, it has been determined that a pump track should be installed. This pump track will help alleviate some congestion at the skate park and will add another element that would increase the draw to the skate park from users of all skill levels. Pump tracks are features that allow users to go around the track without putting a foot down or having to pedal a bike. It is all done through body control, balance and coordination. Because of this, a pump track is a fantastic way to help people become better users on whatever it is they choose to ride; be it a bike, board, scooter or skates. These ramps are modular in design, which will allow the shape of the track to be changed from time to time if desired. The new pump track and installation can be obtained from American Ramp Company using Sourcewell Cooperative Purchasing contract number 030117- ARC. Mayor Bigelow asked if skateboarders could utilize the pump track. Nancy replied yes but added that she doesn’t believe many skateboarders will use it. Mayor Bigelow asked if the cost covers both proposed tracks. Nancy replied yes. Mayor Bigelow asked what the life expectancy of the track is. Nancy replied 10-15 years. Steve Buhler asked when the track  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -5- will be constructed. Nancy replied it should be done by November. Councilmember Nordfelt asked where it will be located in Centennial Park. Nancy replied that it will be directly north of the skate park. Mayor Bigelow asked what type of material will be used around the track. Nancy replied there will be concrete, mulch, natural grasses, trees, etc. She added that a lot of pump tracks are dirt based and require a lot of maintenance. Mayor Bigelow asked if the track is unsafe when wet. Nancy replied it is still okay to use but riders will likely notice a difference in the feel. Councilmember Buhler asked if there are places where water can accumulate on the track. Nancy replied no. Councilmember Fitisemanu asked if residents have requested this type of track. Nancy replied that people have asked for a bike park but there isn’t enough space. She indicated that this is an element that the City can successfully incorporate. Councilmember Buhler stated that he feels this is a good use and he is happy that there will be separation of skateboarders and bike riders. Mayor Bigelow asked if there will be signage that explain guidelines and regulations for the track. Nancy replied yes. The City Council will consider Resolution 18-156 at the Regular Council Meeting scheduled August 28, 2018, at 6:30 P.M. COMMUNICATIONS A. RV PARKING DISCUSSION Steve Pastorik, CED, referenced a Memorandum as follows: - This memorandum addresses existing codes pertinent to RV storage and parking and proposes alternatives for changes to address RV storage and parking. A. Existing Codes a. There are several codes that could be relevant to the parking and storage of RVs on residential properties. 1) Section 7-2-115 prohibits the parking of vehicles weighing over 12,000 pounds on any property in an agricultural or residential zone. Many RVs or trailers would not exceed this weight, but some larger models may approach or exceed this limitation. 2) Section 7-2-109 requires that intersections maintain a clear view within a triangle defined by the connection of the points 40 feet from the intersection of the curb lines. Most trailers or RVs would violate this provision if parked within the triangle, but this would apply only on corner lots in MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -6- most situations and would not prohibit RV parking in driveways more than 40 feet from the intersection. 3) Section 7-2-114 does not address RVs, but requires a 20 foot setback for fences over 4 feet in height. 4) Section 19-2-504 prohibits the parking of vehicles in a manner that obstructs traffic on sidewalks. This would prohibit any RV parking that overhangs or blocks a sidewalk. B. Potential Changes 1) Section 7-2-115 could be amended to either prohibit the parking of RVs or to impose further limitations on parking of RVs. The amendment would not be tied to weight, but would require that RVs, travel trailers, or similar vehicles be parked at some distance from the property line or behind screening. 2) Section 7-2-115 could be amended to impose the same requirements for RVs as for fences of over four feet currently found in Section 7-2-114. 3) Section 7-2-109 could be amended to expand the clear view area around an intersection. The goal could likely be better accomplished by amending required setbacks for RV parking, but a specific concern with clear view could be addressed in this way. 4) Section 7-2-115 could be amended to include a prohibition on RVs or similar vehicles above a particular gross vehicle weight. This would permit smaller trailers, but would prohibit larger models at the level determined by the Council. Councilmember Buhler stated that another goal he has is to prohibit people from parking RV’s directly in front of their homes. He added that he also likes the idea of requiring RV’s to match fence-line requirements for safety. Councilmember Buhler indicated that it’s important to ensure that whatever the Council decides, the City is able to enforce it. The Mayor and Council discussed safety, aesthetics, etc. Councilmember Huynh expressed concern about residents parking trailers in the street and occupying them. Wayne indicated that the City is aware of this problem and stated that it is being discussed and ways to address it are being determined. Mayor Bigelow indicated that he is still concerned about gravel issues. He stated that gravel should be defined as landscaping or driveway. The Council discussed maintenance, gravel size, etc.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -7- B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Nichole Camac indicated that Newton Farms is having an open house on September 21st. They have requested an RSVP from Councilmembers. Steve Buhler and Mayor Bigelow confirmed their attendance. Councilmember Huynh stated that he feels there should be more joint meetings with the Planning Commission. Councilmember Buhler, Christensen, and Nordfelt indicated that they feel an annual meeting is sufficient. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Huynh expressed concern with the 911 response center, VECC. He described an incident that occurred in his district where a resident did not receive assistance in a timely manner. Councilmember Huynh also suggested that there may have a communication issue. The Council requested that staff look into the incident and see what the cause for delay was. Councilmember Buhler asked if another City has signed up for UTOPIA. Wayne replied that he is unaware of any new Cities. He added that there have been instances of false reports by the media. Councilmember Buhler indicated that the Maverik Center has been a preferred spot for cities to hold funeral services. He indicated that this is difficult in that the City has not charged for this but does incur cost. He suggested looking at an interlocal agreement with other Cities or discussing standards and procedure. Wayne indicated that the City has made delineations in what the City can and can’t provide but agreed that there is a cost that is incurred. Mayor Bigelow requested the guidelines that are used. Councilmember Nordfelt indicated that there are positives in providing this service. He stated that it is an act of goodwill and a positive experience to have events and to invite people to the City who might otherwise not visit.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -8- Mayor Bigelow indicated that staff has suggested a guideline for items in regular meeting that do not receive a majority vote. He indicated that the proposal is that if a majority vote cannot be achieved in two motions, the item is automatically continued to the next meeting. If a majority vote cannot be achieved at that meeting, the item is deemed denied and the applicant can appeal per City code. Mayor Bigelow stated that the only thing he would modify is that the item can return to Council within 30 days, not necessarily the next meeting. Mayor Bigelow stated that Roots Charter School has opened at 2250 South 1300 West. He indicated that there is a dog running loose in the area that has killed animals at the school and in the vicinity. Animal Control Officers from West Valley, West Jordan, and Salt Lake County are working together to capture the dog and the State has also offered its assistance. City Maintenance and Speed Concerns on Stockport Way (3045 South), Darlington Drive (5335 West), and Halton Lane (2995 South) Russ Willardson stated that he visited the area and the streets appeared to be clean and are on the City’s rotation list. Mayor Bigelow and the Council discussed privatizing streets and noted that speeding seems to be a common issue everywhere. Parking and Speeding on Residential Streets During USANA Concerts Councilmember Buhler stated that Police Officers heavily attend USANA events and direct traffic in the area. Mayor Bigelow noted that traffic congestion is common and speeding is likely difficult during events. Councilmember Buhler agreed and added that the parking lot typically gets so full that it can take time for people to get out. Mayor Bigelow indicated that he is unsure if there is a good resolution or answer. Councilmember Huynh indicated that USANA has been in the area for a long time and residents that move into the area should be aware of the potential issues it brings. Wayne noted that the number of concerts held each year rise and fall with the economy. Noise Concerns from Boart Longyear and Firestone Councilmember Buhler stated that this is an issue the Council has heard from the same gentleman many times before. Wayne indicated that City staff are in contact with the gentleman and work with him on a weekly basis. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- ULCT, WESTERN GROWTH Councilmember Christensen indicated that he attended ULCT where several legislative issues were discussed including marijuana initiatives, Our Schools, housing affordability, impact fees, and local control. He stated that he also attended  MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -9- Western Growth where the group is working to establish a vision and goal. Wayne indicated that the City constantly works with legislative groups on various issues. COUNCILMEMBER FITISEMANU- HEALTHY WEST VALLEY Councilmember Fitisemanu stated that the Healthy West Valley first meeting occurred earlier that afternoon. He stated that there were 27 different people who have an interest in promoting health in the community. He stated that the first step will be to get feedback from residents. COUNCILMEMBER NORDFELT- CLIMATE CHANGE OP-ED Councilmember Nordfelt indicated that municipal leaders are looking to make strides toward a positive climate change. The Mayor was asked to sign a letter of support but declined and he would like to sign instead. The Council and Mayor discussed the implications of one Councilmember signing something and speaking for the City. After discussion, the Council agreed that there was no concern and Councilmember Nordfelt indicated that he will proceed. MAYOR BIGELOW- JORDAN RIVER COMMISSION Mayor Bigelow indicated that the Jordan River Commission has funds to build a trail in West Valley City but need the support of the City Council before moving forward. Wayne indicated that he has been working with representatives on getting more details and information and will keep the Council posted on progress. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 21, 2018 WAS ADJOURNED AT 6:36 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 21, 2018. _______________________________ Nichole Camac, CMC City Recorder MINUTES OF COUNCIL STUDY MEETING – AUGUST 21, 2018 -10-