City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, DECEMBER 13, 2022 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 (electronically) William Whetstone, Councilmember District 3 (electronically) Jake Fitisemanu, Councilmember District 4 (electronically) (arrived in person as noted) STAFF PRESENT: Wayne T Pyle, City Manager (electronically) Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director Nancy Day, Parks and Recreation Director (electronically) Mark Nord, RDA Director John Flores, HR Director (electronically) Sam Johnson, Strategic Communications Director Ken Cushing, IT (electronically) Coby Wilson, Public Works Steve Lehman, CED (electronically) APPROVAL OF MINUTES OF STUDY MEETING HELD DECEMBER 6, 2022 The Council considered the Minutes of the Study Meeting held December 6, 2022. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -2- Councilmember Huynh moved to approve the Minutes of the Study Meeting held December 6, 2022. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF DECEMBER 13, 2022 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR JANUARY 3, 2023 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2022-2023 BUDGET Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled January 3, 2023, in order for the City Council to hear and consider public comments regarding Re-Opening the FY 2022-2023 Budget. Proposed Ordinance 22-47 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 22-47, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 22-47 that would amend the Budget of West Valley City for the Fiscal Year Beginning July 1, 2022 and Ending June 30, 2023 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted December 8, 2022, in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -3- public hearing is to be held January 3, 2023, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. Councilmember Christensen thanked staff for doing quarterly budget openings. He indicated that the Mosquito Abatement District does it annually and it was difficult to understand modifying the 2022 annual budget at the same time the 2023 annual budget was being adopted. The City Council will consider Ordinance 22-47 at the Regular Council Meeting scheduled January 3, 2023 at 6:30 P.M. RESOLUTION 22-164: APPROVE A TRANSIT TRANSPORTATION INVESTMENT PROGRAM FUNDS COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE RECONSTRUCTION OF LANCER WAY Coby Wilson, Public Works, presented proposed Resolution 22-164 that would approve a Transit Transportation Investment Program Funds Cooperative Agreement Between the City and the Utah Department of Transportation for the Reconstruction of Lancer Way. Written documentation previously provided to the City Council included information as follows: West Valley City will receive state funding from the TTIF to assist with the design and construction of a roadway reconstruction project on Lancer Way (3650 South) from 2700 West to 3200 West. The project will reconstruct and widen Lancer Way from two-lanes to three-lanes, including a center turn-lane. The project will include the addition of bike lanes, curb and gutter, sidewalk, traffic signals, street lighting, streetscape, and drainage improvements. The amount of state participation on this project is $2,194,111, which requires a local match of $877,644 from West Valley City. In addition, the city will receive $5,771,489 of federal Surface Transportation Program (STP) funds, which requires a local match of $419,103. West Valley City will use the state TTIF funds as the local match for the federal STP funds, and vice versa, to fulfill all local match requirements for the Lancer Way reconstruction project. Should the project cost exceed the available state and federal funds, the City will be responsible for 100% of the overruns. This agreement will enable the project to access the state funds and authorizes the expenditure of those funds throughout the entire project process, including design, right-of-way acquisition and construction.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -4- The City Council will consider Resolution 22-164 at the Regular Council Meeting scheduled January 3, 2023 at 6:30 P.M RESOLUTION 22-165: APPROVE MODIFICATION NO. 2 TO A FEDERAL AID AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF PARKWAY BOULEVARD Coby Wilson, Public Works, presented proposed Resolution 22-165 that would approve Modification No. 2 to A Federal Aid Agreement Between the City and the Utah Department of Transportation for the Construction of Parkway Boulevard. Written documentation previously provided to the City Council included information as follows: West Valley City previously received $5,684,865 from the Surface Transportation Program (STP) to assist with the design and construction of a project on Parkway Blvd between 6400 West and MVC. The city recently requested and received an additional $1,900,000 of STP funds for use on this project. STP funds require a local government match of 6.77% ($513,495). As a result, the total amount of federal participation on this project is $7,071,370 and the current project estimate is $11,200,000. The City is responsible to fund the difference between the available federal funds and the project total cost, currently estimated to be $4,128,630 The proposed project will reconstruct and widen Parkway Blvd from two-lanes to five-lanes, including a center turn-lane. The project will include the addition of bike lanes, curb and gutter, sidewalk, street lighting, and drainage improvements. The project has been designed and is currently in the right-of-way acquisition phase. Mayor Lang asked if WFRC has had to increase a lot of these contracts due to the cost of construction. Coby replied yes and noted this is becoming more common. The City Council will consider Resolution 22-165 at the Regular Council Meeting scheduled January 3, 2023 at 6:30 P.M COMMUNICATIONS A. BANGERTER HIGHWAY UPDATE Alex Fisher Willis, UDOT, provided a PowerPoint Presentation summarized as follows: MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -5- - Project History - What happens if we do nothing? o This corridor moves 60,000 cars per day o Set to double by 2050 o Without major improvements, projections show that delays could increase by nearly 4 times the current condition - UDOT Quality of Life Framework o Good health o Better mobility o Strong enconomy o Connected communities - Study Process o Concept review o Public scoping o Alternatives development o Alternatives screening (current location) o Preferred Alternative selection o Public hearing o Final State Environmental Study with Selected Alternative - How we got here o UDOT Bangerter Concept Study (2016) o WVC Bangerter Study (2020) o Full frontage road and interchange alternatives (frontage road limits verified) o Hybrid alternative (City coordination) o 3100 South Access Alternative (City Coordination) - Alternative Definitions o A. Full Frontage Road  (4100 South to California Avenue) o B. Interchanges  (4100 South to California Avenue with no access at 31 DD South and 2400 South) o C. Hybrid  (interchanges at 400 South, California Avenue, and frontage roads 3500 South to 1820 South) o D. 3100 South Access  (interchanges and access at 3100 South) - Alternative Maps - Level 1 Screening Key - Local Trips  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -6- o Each remaining alternative adds less than one minute of travel time to key destinations in the Salt Lake Valley. - Level 2 Screening- Potential Property Impacts o Estimated Cost Summary - Alternative Maps - Next steps - 4700 South Update Councilmember Fitisemanu arrived in person at 4:42 PM. Councilmember Fitisemanu asked if the City will have any further input on whether Bangerter Highway goes over or under 4700 South. Brian Atkinson, Horrocks Engineering, stated that a contractor and designer have been selected for the 4700 South portion of the project. He indicated that UDOT has directed that Bangerter Highway go under at 4700 South as long as there are no changes or issues that arise. Mr. Atkinson noted that 4100 South is debatable because of ground water in the area so that will be determined further down the line. Mr. Atkinson stated that whatever is decided will be included in the budget. The Mayor and Council had no further questions or concerns. B. STREET SIGN REPLACEMENT Dan Johnson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Street name sign inventory - Sun fading logo/problems with existing black street name signs o Cut Out Signs  Sticker logos faded prematurely o Printed Signs  New signs are printed onto retroreflective sheeting  Manufacturers will not warranty non-standard colors on printed signs  Logos include non-standard colors and fade prematurely or were printed on a sticker o Proposed New Street Name Sign Design  Black logo and letters on white reflective sheeting  MUTCD compliant  No non-standard colors subject to early fading  12 or 15-year warranty (varies by manufacturer) o Proposed Private Street Sign Design  BLUE background with white logo and letters  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -7-  MUTCD compliant  No non-standard colors subject to early fading o Potential Sign Replacement Options  Option 1- Decorative Poles (Contractor Installed)  Up to two years to complete  $1,400,000  Option 2- Reuse Telspar Poles  Contractor Installed  Up to two years to completed  $750,000 Councilmember Huynh verified that the logo will no longer be a sticker. Dan replied yes. He indicated that staff feels this is a durable replacement. Mayor Lang stated that galvanized poles take longer to rust out. She asked how long the black poles would last. Dan replied that they could rust quicker if they are chipped but it’s unknown. Councilmember Christensen asked where the new signs have been placed. Dan replied that Public Works has installed signs in the area of 6290 West and 3400 South. Councilmember Whetstone stated that he has had multiple residents reach out to him with positive feedback regarding the new signs. Mayor Lang stated that she would like to take the time to go look at the signs during the day and night before making a final decision. Councilmember Fitisemanu asked if it would take longer to replace both the poles and the signs. Dan replied that it would take about the same time and indicated that the sign shop can only take on a certain amount of production so that is where the delay would be. Mayor Lang asked how many signs are damaged and needing to be replaced each year. Dan replied that he isn’t sure of the exact amount but could look into it. He discussed how the anchors work in both the black poles and galvanized poles. Councilmember Harmon asked if the City has ever had signs produced from Correctional Industries. Dan replied no but indicated that the City could explore this option. Councilmember Harmon stated that this is where UDOT gets their signs. The Mayor and Council had no further questions or concerns. C. SIDEWALK PRIORITY DISCUSSION Dan Johnson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Sidewalk Project Evaluation o Identify every street segment in the City lacking sidewalk o Evaluate and score potential future sidewalk projects using 15 different criteria  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -8- - 237 Projects Evaluated - Summary map and detailed spreadsheet on PW website - Status of 25 highest ranked projects o 8/25 projects are funded o Other projects are potentially funded Councilmember Harmon stated that he would like to spend less money on purchasing signposts and more money on installing sidewalks. Councilmember Huynh agreed. He noted that Crystal Avenue is at the bottom of the list. Dan replied that Crystal Avenue is number 25 out of 237 which is pretty high. Councilmember Huynh asked if the street trees that are being installed by the City have been evaluated to ensure roots wont damage sidewalks. Dan replied yes and indicated that Public Works worked with the Parks and Recreation Department to ensure the trees selected will not cause problems to infrastructure in the future. The Mayor and Council had no further questions or concerns. D. STREET LIGHT PLAN DISCUSSION Dan Johnson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Street Lighting Fee o $3 per month  Per home or per 80 LF of street frontage o Increased Operations and Maintenance Budget  $800,000 for personnel, equipment, energy, parts and materials, and small contracted underground repairs o New Revenue to Meet Longterm Needs  $500,000 Annually for Major Repairs and Capital Projects - Current program status o Capital Equipment  Bucket Truck Ordered  Chassis ordered December 2022 o New Personnel  New electrician position was filled November 2022 o 2022 Street Light Infill Project  34 new lights throughout the City o On-Call Contracting  Working with local contractors - Currant Program Direction  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -9- o Restore Light outages  Service requests  Wire theft  Lake Park o Light Unlit Streets  2022 Street Light Infill Project  Future Infill Projects o Future work  Retrofit existing system  Street light replacements - Restore Light Outages o Open work  Orders/Service Requests  To be completed by City Crews and Contractors - Light unlit streets - Future light replacements Mayor Lang stated that she is getting calls about wire theft in the area of 2400 South and 4800 west. Dan replied that the City is aware of this issue and are working to get this fixed. He indicated it will likely happen early in 2023. The Mayor and Council had no further questions or concerns. E. SPEED STUDY CRITERIA Dan Johnson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Current Policy (Criteria and Action Thresholds) o TRAFFIC STUDY CRITERIA  Speed Points (10 pts/mph over limit)  Traffic Volume (1/2 pt per 100 vehicles)  Bike/Bus Route (5 pts)  Sidewalks (5 pts if no sidewalk)  Elementary Schools (5 pts for each elem. School)  Pedestrian Generators (5 pts for each park, Jr. high, high school, etc) o ACTION THRESHOLDS  < 75 points: No Action  75–99 points: Driver Feedback Signs  > 100 points: Physical Constructed Calming Device (Normally speed humps) MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -10- - Study Example Highlights o 2890 South  85th Percentile Speed: 25 mph x 10 pts/mph over limit = 0 mph x 10 = 0 points  Volume: 584 vehicles x ½ point per 100 vehicles = 5.8 x ½ = 3 points (rounded)  Bus/Bike Route (5 points if a bus or bike route): No = 0 points  Sidewalk (5 points if no sidewalk exists): Yes = 0 points  Elementary Schools (5 points for each elementary school in the area): Yes = 5 points  Pedestrian Generators (5 points for each park, Jr. High/High School, other ped generator): None = 0 points  Total Index Score: 8 points  Does Not Qualify for traffic calming o Stanton Drive  85th Percentile Speed: 29 mph x 10 pts/mph over limit = 4 mph x 10 = 40 points  Volume: 624 vehicles x ½ point per 100 vehicles = 6.2 x ½ = 3 points (rounded)  Bus/Bike Route (5 points if a bus or bike route): No = 0 points  Sidewalk (5 points if no sidewalk exists): Yes = 0 points  Elementary Schools (5 points for each elementary school in the area): Yes = 5 points  Pedestrian Generators (5 points for each park, Jr. High/High School, other ped generator): 1 park = 5 points  Total Index Score: 53 points  Does not qualify for traffic calming o 2855 West  85th Percentile Speed: 32 mph x 10 pts/mph over limit = 7 mph x 10 = 70 points  Volume: 1,114 vehicles x ½ point per 100 vehicles = 11.1 x ½ = 6 points (rounded)  Bus/Bike Route (5 points if a bus or bike route): No = 0 points  Sidewalk (5 points if no sidewalk exists): Yes = 0 points  Elementary Schools (5 points for each elementary school in the area): Yes = 5 points MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -11-  Pedestrian Generators (5 points for each park, Jr. High/High School, other ped generator): None = 0 points  Total Index Score: 81 points  Project qualified for driver feedback signs. Installed. o Oquirrh Mesa Drive  85th Percentile Speed: 38 mph x 10 pts/mph over limit = 13 mph x 10 = 130 points  Volume: 549 vehicles x ½ point per 100 vehicles = 5.4 x ½ = 3 points (rounded)  Bus/Bike Route (5 points if a bus or bike route): No = 0 points  Sidewalk (5 points if no sidewalk exists): Yes = 0 points  Elementary Schools (5 points for each elementary school in the area): No = 0 points  Pedestrian Generators (5 points for each park, Jr. High/High School, other ped generator): 1 park = 5 points  Total Index Score: 138 points  Project Qualifies for Speed Humps – To Be Installed in 2023 - Past Study Result Summary o 336 speed studies o 85th Percentile Speed Distribution - Other City’s Policies o No consistency among area cities regarding traffic calming policies  Salt Lake County - Nearly identical to WVC (80 points and above qualify for traffic calming)  West Jordan  Historical high use of speed humps  Moving away from speed humps  South Jordan City – Has used them in the past, now prohibits new speed humps by policy  Riverton City – Prohibits speed humps by ordinance  Sandy City – Uses signage, and radar signs. No speed humps.  Draper – Speed Enforcement requests  Salt Lake City  Ended Traffic Calming Program in 2005  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -12-  Brought robust traffic calming back in 2021  Everything in between can be found  Policies change overtime. Mayor Lang stated that there are actually 8 schools that access Stanton Drive and the City only listed one in the speed study. She indicated that there is a bus stop in this area as well. Mayor Lang stated that staff should talk to residents in the area and most importantly the person who turned in the petition prior to conducting the study. She noted that a drainage ditch was removed right before the study was conducted on Stanton Drive as well and people were used to slowing down for that ditch. Mayor Lang indicated that a new study should be conducted in the spring. Dan replied that the residents can reach out to the City again in the spring to do another study. He noted that he agrees there should be communication between staff and the residents. Councilmember Fitisemanu asked how long the study is conducted. Dan replied one week. Councilmember Fitisemanu asked why other cities prohibit speed humps. Dan replied that it mostly comes down to differing opinions. He indicated that as leadership in the City changes, policies regarding speed humps changes as well. Councilmember Huynh suggested lowering the threshold from 75 to 70. The Mayor and Council had no further questions or concerns. F. LEGISLATIVE UPDATE Lincoln Shurtz, Legislative Representative, stated that the Legislative Session begins in 35 days. He noted that the session runs for 45 calendar days and an average of 750 pieces of legislation normally comes out during that time. Mr. Shurtz indicated that Governor Cox released the largest budget in history with keynote items being a half billion dollars for water projects conservation/preservation and affordable housing. Lincoln discussed republican and democratic policy and how this affects the City. He indicated the City will be focusing on homeless/temporary housing shelters, Justice Courts, and obtaining funding through grants. He indicated that things change daily during the session and City staff works constantly with legislators and other entities such as UDOT Chamber West, etc. Lincoln briefly discussed the federal level and what the City can potentially expect in the coming year. G. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -13- NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Mayor Lang stated that she would like a communication item to discuss the option of rejoining ULCT. Councilmember Huynh asked why the City should consider rejoining. Mayor Lang replied that they have invited her to attend meetings regarding homeless camps even though the City hasn’t paid dues. She indicated that she feels it’s something the Council should revisit and discuss with two members of the Council being new. Mayor Lang stated that she would also like a report on the Moderate Income Plan and the City’s failure to meet State requirements. Wayne replied that the City has been working with the State to fix the report and get into compliance. He indicated that this would occur soon. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- MOSQUITO ABATMENT HOLIDAY DINNER, HEALTHY WEST VALLEY Councilmember Christensen stated that he attended the Jordan Valley Mosquito Abatement District holiday dinner. He indicated that as he crossed back into West Valley City, the streets were plowed and easier to travel than in other cities. He thanked Public Works for their hard work during the snow season. Councilmember Christensen state that the Healthy West Valley Coalition will be setting up a health fair for the new Granger My Hometown area in January or February. He indicated that the Coalition is also working on a health and all policies resolution for Council consideration. Councilmember Christensen stated that the Coalition was one of the first in the State and is recognized. He noted that they will need to re-qualify in 2023. C. REVIEW AGENDAS FOR THE ANNUAL REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS Wayne Pyle indicated that the only items on the Housing Authority and Municipal Building Authority Meetings were approval of minutes and the election of the 2023 Chair and Vice Chair. He noted that the Redevelopment Agency Meeting also has these items as well as one resolution as follows: RDA RESOLUTION 22-09: APPROVE A PROPERTY CONVEYANCE TO WEST VALLEY CITY IN FAIRBOURNE STATION  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -14- Steve Lehman, CED, presented proposed Resolution 22-09 that would approve a Property Conveyance to West Valley City in Fairbourne Station Written documentation previously provided to the City Council included information as follows: Wasatch Land Holdings is currently processing a new subdivision to be known as the WVLH Subdivision. The proposed subdivision is located north of City Hall and will consolidate old property lines, establish new lots for the public safety building, future commercial uses and a parking lot. A portion of property located within said future subdivision is owned by the Redevelopment Agency of West Valley City. The existing Public Safety Building is located on the westerly portion of parcel 15-33-129-055 owned by the RDA and on parcels 15-33-129-039 and 15-33-129-065 owned by West Valley City. The conveyance of this property will clean up existing boundaries and will place the Public Safety Building under the single ownership of West Valley City. The Redevelopment Agency will consider Resolution 22-09 at the Regular Council Meeting scheduled January 3, 2023 at 6:30 P.M MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 13, 2022 WAS ADJOURNED AT 6:05 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 13, 2022. _______________________________ Nichole Camac, CMC City Recorder MINUTES OF COUNCIL STUDY MEETING – DECEMBER 13, 2022 -15-