Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, November 21, 2016, at 6:00 p.m. OPENING OF SESSION. Ermeling called the meeting to order at 6:00 p.m. ROLL CALL Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES (Porlier left the meeting at 7:01 p.m.) Village Staff in attendance: Guild, Jacobs, Donner, Crowe, Hodell, Stroik, Lenhard, Osterbrink and Yonker. Deputy Chief Finke and Everest Metro Captain Hull were also in attendance. Finance Committee Bender and CDA member Jelmeland were also in attendance. PLEDGE OF ALLEGIANCE OPPORTUNITY FOR CITIZENS TO BE HEARD No citizen comments. AWARDS, RECOGNITIONS, ANNOUNCEMENTS 1. Announcements. On Wednesday, December 7th the League of Municipalities will make a presentation on 2017 legislative priorities at the Rasmussen College in Wausau. PRESENTATIONS - - 2. Open public hearing on the fy2017 budget, fy18 financial plan. Ermeling opened the hearing at 6:02 pm. 3. Presentation on Administrator’s fy2017 budget, fy2018 financial plan. Administrator Guild reviewed equalized valuations for the Village of Weston. The Village has 18 different funds. The main fund is the General Fund. The Village 2016 net new construction percentage was +0.986%, and the 2017 budget for the General Fund is $6,896,960. The village will collect 5.3 million in property taxes. Guild also reviewed the general fund expenditures and the computation of the annual Expenditure Restraint Program ("ERP") for 2015-2017 and a budget summary. He also reviewed the aquatic center, parkland dedication, refuse/recycling, room tax, debt service, and capital improvements funds. He talked about some of the financial challenges. There was a short discussion on transportation aids and storm water utility increase. There was also discussion regarding the Talked about Centennial Fund. Ermeling recommends this money get Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES turned over to the Town of Weston. There was also discussion on implementing a room tax commission. 4. Close public hearing. Ermeling closed the hearing at 7:49 p.m. REPORTS FROM STAFF. 5. Crowe, Nathan – Technology 6. Donner, Keith – Public Services 7. Higgins, Jennifer – Planning & Development 8. Hodell, Renee – Taxpayer Engagement 9. Jacobs, John – Finance 10. Osterbrink, Shawn Parks 11. Savage, Matt – EMS & Fire 12. Schmidt, Greg – Assessment 13. Sparks, Wally – Police 14. Tatro, Scott – Facilities 15. Weinkauf, Sherry – Clerk 16. Wodalski, Michael Operations 17. Yde, Matt – Attorney Motion by White, second Ziegler to acknowledge the reports and place on file. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - REPORTS FROM COMMITTEES. 18. Community Development Authority 19. Community Life, & Public Safety 20. Community Marketing Task Force 21. EMPS – Joint Finance Committee 22. EMPS – Police Commission 23. Finance 24. SAFER – Board of Directors 25. SAFER – Fire Commission 26. Parks & Recreation 27. Personnel 28. Plan Commission 29. Property & Infrastructure 30. Zoning Board of Appeals Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Schuster, second Berger to acknowledge all reports/minutes and place on file with Village Clerk. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - CONSENT. 31. Approve payment of expenditures – Voucher #44467 – 44729. 32. Adopt Resolution 2016-022 Operating Budget and 2016 Tax Levy. 33. Approve Ordinance No. 16-047: An Ordinance to approve the rezoning of land from SF-L to SF-S, to allow for the reconfiguration of two parcels, where portion of the parcel zoned SF-L is being combined with SF-S zoned 4502 Estate Drive. (REZN-10-16-1615). 34. Approve Resolution #2016-018 to follow the recommendation of the Village’s financial consultant to file for a water rate increase with the public service commission of Wisconsin. 35. Approve Resolution #2016-019 to consider refinancing 2006 water utility revenue bonds and issue a revenue bond for the 2017 automated meter reading project. 36. Approve Resolution #2016-020 to proceed with planning for the well #7 project and apply for a Safe Drinking Water Fund Loan for the project in 2018. 37. Approve Resolution #2016-021 to annually evaluate all the revenue requirements of the water utility to maintain minimum cash balances and apply for rate increases as necessary to maintain the benchmark rate of return allowed by the Public Service Commission of Wisconsin. 38. Approve appointment of Jane Gotzman as new agent for Kwik Trip #140, 7605 Schofield Avenue., Weston. 39. Approve Operator Licenses. 40. Approve October 17, 2016 Board of Trustees Minutes. 41. Approve October 26, 2016 Board of Trustees Minutes. 42. Approve November 9, 2016 Board of Trustees Minutes. Motion by White, second Ostrowski to approve Consent items 31 to 42. Q/Jacobs reviewed the total property tax levies for all governmental units. The total combined tax rate increase will be .4904. Guild said this does not include any fee adjustments. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ziegler, Jon YES White, Loren YES Mark Porlier - NEW BUSINESS 43. Deny the Operator License for Barry Pince. Motion by Schuster, second White to deny the Operator License for Barry Pince. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - REPORT FROM TRUSTEES No comments. REPORT FROM PRESIDENT No comments. ADJOURN Motion by Berger, second by Ostrowski to adjourn at 7:57 p.m. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier - Sherry Weinkauf, Clerk Back to Agenda