Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, December 5, 2016, at 6:00 p.m. OPENING OF SESSION & PLEDGE OF ALLEGIANCE Ermeling called the meeting to order at 6:00 p.m. ROLL CALL OF THE BOARD Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Village Staff in attendance: Guild, Jacobs, Donner, Parker, Wodalski, Hodell, and Osterbrink. SAFER Deputy Chief Finke and Everest Metro Chief Sparks were also in attendance. OPPORTUNITY FOR CITIZENS TO BE HEARD. No citizen comments. AWARDS, RECOGNITIONS, ANNOUNCEMENTS. 1. Upcoming Public Hearing on Official Map Amendment: 12/19/2016. 2. League Presentation – 12/7/2016 PRESENTATIONS. There were no scheduled presentations. REPORTS FROM STAFF 3. Crowe, Nathan – Technology 4. Donner, Keith – Public Services 5. Higgins, Jennifer – Planning & Development 6. Hodell, Renee – Taxpayer Engagement 7. Jacobs, John – Finance 8. Osterbrink, Shawn Parks 9. Savage, Matt – EMS & Fire 10. Schmidt, Greg – Assessment 11. Sparks, Wally – Police 12. Tatro, Scott – Facilities 13. Weinkauf, Sherry – Clerk 14. Wodalski, Michael Operations 15. Yde, Matt – Attorney BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #1 Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Schuster, second by Ziegler to acknowledge the reports and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES REPORTS FROM COMMITTEES 16. Community Development Authority 17. Community Life, & Public Safety 18. Community Marketing Task Force 19. EMPS – Joint Finance Committee 20. EMPS – Police Commission 21. Finance 22. SAFER – Board of Directors 23. SAFER – Fire Commission 24. Parks & Recreation 25. Personnel 26. Plan Commission 27. Property & Infrastructure 28. Zoning Board of Appeals Motion by Ostrowski, second by Porlier to acknowledge all reports/minutes and place on file with Village Clerk. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #2 Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES CONSENT 29. Approve Ordinance #16-048 an ordinance relating to Disposition of public and personal property. 30. Approve November 9, 2016 Board of Trustees Minutes. 31. Acknowledge 2016 street maintenance activities. Motion by White, second by Ostrowski to approve Consent items 29 to 31. Q/Schuster asked about the Joint Employee Management Committee (JEMC). Guild stated the committee is made up of employees. The committee makes recommendations on personnel related items to both Village standing committees and/or Board of Trustees. There was a short discussion on sending items out for bid. Donner said only items with a value exceeding $100 would be sent out for bid if approved by the Property & Infrastructure Committee. Ermeling asked if all village employees were notified when there is an employee name drawing for an item valued under $100. Weinkauf said yes. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES UNFINISHED CONSENT ITEMS FOR CONSIDERATION. There were no items moved to “Unfinished Consent Items”. NEW BUSINESS. 32. Discussion and possible action on an Opt-Out Ordinance, within Chapter 66, Solid Waste. Guild said we have residents that would like to opt-out of using village contracted services for their refuse and recycling. Village Attorney Yde has advised that there could potentially be some legal issues by requiring residents to use village services. Village staff has concerns with having an opt- out ordinance in place. Guild feels the League of Municipalities would step in to help with any legal issues if the village does not create an opt-out ordinance, because there are many other communities handling their refuse pick up process the same as the Village is currently operating. If the village were to move to the opt out ordinance, there is also a concern relating to incorrect recycling tonnages being reported by haulers. Guild stated this could affect the Village’s recycling revenue (annual recycling grant). Attorney Yde’s option is to avoid litigation and create an opt-out ordinance. Staff feels the village should require residents to use the service and risk the litigation. White said having a refuse/recycling collection is necessary for the health, safety, welfare, and convenience of the public. Berger feels it would be a mistake to have an opt out ordinance. Motion by Schuster, second by Ostrowski to approve option 1, which is to remain the same and have mandatory refuse/recycling collection by a contracted carrier for all single-family up to four- unit residences. BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #3 Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Q/Schuster wanted the Board to know the Community Life and Public Safety Committee made a recommendation to go with option 3, which is to revise the solid waste ordinance and create an opt- out procedure, but they did not have the same information as the Board of Trustees. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES 33. Discussion on 2017 Utility Fund Budgets. Guild reviewed the water and sewer utilities budget. Donner reviewed the administrative/general, source of supply, pumping and water treatment expenses. He pointed out the proposed increases within each line item. There was a short discussion on the addition of a new employee and manganese removal at the Bloedel Well as a future CIP project. Guild reviewed the water utility fund debt schedule. He also reviewed the sewer utility fund. Donner reviewed some of the major expenses to include Rib Mountain Metropolitan Sewer District treatment costs. Guild reviewed the sewer utility fund debt schedule. He also reviewed the storm water utility budget and debt schedule. 34. Discussion on 2017 TIF1/2 Budgets. Guild reviewed the budget for TIF #1. He explained all the funds included in the budget. Jacobs reviewed the special revenue fund, and fund 21. He also reviewed the calculations of the TIF district 2013-2017 taxes and debt schedule. Guild reviewed the budget for TIF #2. It was indicated TIF #2 can be closed out in 2021. 35. Approve schedule of fees for 2017, including special charges for refuse & recycling, stormwater, vehicle registration fees, amongst others. Guild stated the only fee increase in the 2017 budget is the refuse and recycling fee. Motion by White, second by Porlier to approve the refuse and recycling fee increase of $165. Schuster said the budget process seemed to be piecemealed this year as compared to other years. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #4 Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Senator Petrowski joined the meeting at 7:30 p.m. He talked about state aids, fuel tax, sales tax, the refuse/recycling fund and shared revenue. 36. 2017 Meeting Calendar. There was a lengthy discussion on the proposed meeting calendar. An ordinance revision for the meeting time will come before the Board at the next meeting. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(c) for considering performance of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion by Schuster, second by Ziegler to convene to closed session at 8:16 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES RECONVENE INTO OPEN SESSION AND ACT ON CLOSED SESSION ITEMS, IF NECESSARY. Motion by Ziegler, second by Ostrowski to reconvene into open session at 8:55 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES No action taken on items discussed in closed session. BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #5 Back to Agenda  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES REPORT FROM ADMINISTRATOR. None REPORT FROM TRUSTEES. Trustee Ziegler stated he may not be able to make the next meeting. REPORT FROM PRESIDENT. Ermeling reported she received a letter from the Village of Rothschild Board President concerning a proposed Intergovernmental Agreement which stated the Village felt it wasn’t needed. ADJOURN. Motion by Berger, second by Ziegler to adjourn the meeting at 8:56 p.m. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Sherry Weinkauf, Clerk and Loren White, Trustee BOARD OF TRUSTEES MTG AGENDA FOR DECEMBER 5, 2016 PAGE #6 Back to Agenda