Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN MINUTES OF THE BOARD OF TRUSTEES Monday, August 21, 2017, at 6:00 p.m. 1. CALL TO ORDER & PRESIDENT’S WELCOME. Ermeling called the meeting to order at 6:43 p.m. 1.1 Pledge of Allegiance. 1.2 Roll Call. Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 2. AUDIENCE COMMENT. No comments 3. APPROVAL, ADDITIONS, OR CORRECTIONS TO THE MINUTES. 3.1 July 5, 2017 (Closed Session) 3.2 July 24, 2017 Motion by White, second by Ostrowski to approve the minutes. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 4. ACKNOWLEDGE REPORTS FROM STAFF. 4.1 Crowe, Nathan – Technology. VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #2 4.2 Donner, Keith – Public Services. 4.3 Higgins, Jen – Planning & Development. 4.4 Hodell, Renee – Taxpayer Engagement. 4.5 Mroczenski, Brad – Aquatics. 4.6 Osterbrink, Shawn – Parks & Rec. 4.7 Parker, Valerie – Refuse/Recycling. 4.8 Savage, Matt – EMS & Fire. 4.9 Schulz, Clayton – Police. 4.10 Tatro, Scott – Inspections. 4.11 Trautman, Jessica - Finance. 4.11 Weinkauf, Sherry – Clerk/Communications. 4.14 Wodalski, Michael – PW Operations. 4.15 Yde, Matt – Legal. Motion by White, second by Porlier to acknowledge items 4.1-4.3, 4.5- 4.7, and 4.9-4.14. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 5. ACKNOWLEDGE REPORTS FROM COMMITTEES & PLACE ON FILE. 5.1 Community Development Authority. 5.2 Community Life & Public Safety. 5.3 Everest Metro Public Safety. 5.4 Finance. 5.5 Joint Review Board. 5.6 Parks, Forestry, and Recreation. 5.7 Personnel. 5.8 Plan Commission. 5.9 SAFER Board of Directors. 5.10 Property & Infrastructure. Motion by Ziegler, second by Berger to acknowledge items 5.6-5.8. VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #3 Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 6. REQUESTS TO PULL ITEMS FROM CONSENT. No items pulled from consent. 7. CONSIDER ITEMS REMOVED FROM CONSENT. No items pulled from consent. 8. CONSENT ITEMS FOR CONSIDERATION. Administrator. 8.1 Approve Pay Matrix Adjustments dated 08/21/2017. Clerk. 8.2 Approve Operator/Bartender Licenses. Finance. 8.3 Approve Village Vouchers from 06/16/17 to 08/16/17. 8.4 Acknowledge the 2017 Statistical Data Report from the Wisconsin Department of Revenue. Planning and Development. 8.5 Marathon County Responsible Units of Recycling Cooperative Waste Reduction, Reuse, and Recycling Education Program Agreement. Public Works. 8.6 Disallow claim for damage to vehicle due to dislodged manhole cover on Schofield Avenue. 8.7 Authorize staff to proceed with non-routine meter replacements and AMR/AMI implementation upon receiving approval from the Public Service Commission of Wisconsin. 8.8 Acknowledge filing of application to Public Service Commission of Wisconsin for increase of water rates. Motion by Berger, second by Zeyghami to approve consent items 8.1 to 8.8. VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #4 Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9. NEW BUSINESS. 9.1 Procurement policy – first presentation. Staff is in the process of drafting a procurement policy. This item will come back to the Board of Trustees for final consideration in September or October. 9.2 Health Insurance Plan Selection for Village/Everest Metro/SAFER. Motion by White,second by Ziegler to approve the selection of Group Health Cooperative as the health care provider for the Village of Weston/EMPD/SAFER,with both a Traditional and HSA plan offering. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.3 Ordinance No. 17-026: An Ordinance to amend Figures 5.01(2) and 5.02(2) to remove “Principal” from “Minimum Principal Building Separation (ft.)” and modify the “Minimum Building Separation (ft.)” in all the zoning districts to 10 feet; and to amend Figure 5.02(1) to modify the “Minimum Lot Area” in the INT zoning district from 30,000 square feet to 20,000 square feet. VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #5 Motion by White,second by Zeyghami to approve Ordinance No. 17-026, per the recommendation of the Plan Commission. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.4 Ordinance No. 17-029: An Ordinance to amend Figure 4.09(2) Detached Accessory Structure (for Residential Use) Allowances to add the FP zoning district and decrease the “Minimum Distance from Other Buildings” from 30 feet to 10 feet for the FP, RM, AR and RR-5 zoning districts. Motion by Zeyghami,second by White to approve Ordinance No. 17-029. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.5 Ordinance No. 17-030: An Ordinance to Approve the Rezoning of Land from INT Institutional to GI General Industrial on the West 135 Feet of Lot 1 of Parcel 1 of Certified Survey Map No. 9813 Recorded in Volume 40 of Certified Survey Maps on Page 36 Located in Part of The Southeast ¼ of the Northwest ¼ of Section 23, Township 28 North, Range 8 East, Village of Weston, Marathon County, Wisconsin. Motion by White,second by Ziegler to approve Ordinance No. 17-030, per the recommendation of the Plan Commission. VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #6 Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.6 Sale of Lot 4 of Weston Business & Technology Park – South, 8808 Progress Way to Badgerland Overhead Door, LLC. a. CSIT-7-17-1654 Site Plan Approval (New Construction) b. Ordinance No. 17-031: An Ordinance to Approve the Rezoning of Land from BP Business Park to LI Limited Industrial at 8808 Progress Way, Village of Weston, Marathon County, Wisconsin CU- 7-17-1653 Gerald Drewa, Badgerland Overhead Door, LLC. c. CU-7-17-1653 Gerald Drewa, Badgerland Overhead Door, LLC. d. Revised Purchase and Development Agreement with Badgerland Overhead Door, LLC. Motion by Ostrowski,second by Porlier to approve items a, b, c, and d, per the recommendation of staff. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.7 Resolution 2017-031: A Resolution Approving a Title Change and Associated Text References for Camp Phillips Road in the 2017 Camp Phillips Corridor Plan, Supplemental Plan for the Comprehensive Plan VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #7 for the Village of Weston to Reference County Road X in Place of Camp Phillips Road. Motion by Zeyghami,second by Ostrowski to approve Resolution 2017- 031. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 9.8 Discussion and Action on the future of the Municipal Center Monument Sign and options for replacement. This item was discussed at the August 21, 2017 Committee of the Whole meeting. 10. REMARKS FROM ADMINISTRATOR. 10.1 Executive Assistant Employment Offer. Guild reported Jessica Trautman began employment today as the new Finance Director. Victoria Henschel, Assistant to the Administrator, will begin on Friday, August 25th and Will Harrison, Utility Technician, will begin on September 5th. Guild also reported he has received a lot of feedback from local businesses and residents regarding internet. He discussed possible short and long-term solutions. All-staff meetings will resume in September. 11. REMARKS FROM TRUSTEES. There was a short discussion on hourly employees attending All-staff meetings. Guild gave an update on the proposed library branch in Weston. Porlier reported he received an email regarding a safety concern from a resident. This resident was invited to a board meeting to address his concerns. White asked to be excused from the next Plan Commission and VILLAGE OF WESTON, WISCONSIN MINUTES; BOARD OF TRUSTEES AUGUST 21, 2017; PAGE #8 CDA meetings next month. Ziegler asked to be excused from the next Property and Infrastructure meeting. Zeyghami pointed out that there is a lot of garbage on Schofield Avenue from the garbage trucks. The trucks should have covers on them to prevent the garbage from blowing out. 12. REMARKS FROM PRESIDENT. The board members will meet in October to discuss the Administrator’s review. 13. ANNOUNCEMENTS. 13.1 Ruder Ware Local Government Seminar, 9/26 @ 4:00 – 5:30 p.m. 14. ADJOURN UNTIL MONDAY, SEPTEMBER 18, @ 6:00 P.M. Motion by Ziegler,second by Porlier to adjourn at 7:14 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Sherry Weinkauf, Clerk