Village Board of Trustees

VILLAGE OF WESTON, M ARATHON COUNTY, WISCONSIN ATTENTION – NOTICE OF PUBLIC MEETING Meeting: Special BOARD OF TRUSTEES MEETING Date: Monday, September 9, 2019 @ 5:30 P.M. Location: Weston Municipal Center, 5500 Schofield Avenue, Weston, Members: Wally Sparks [President], Mark Maloney, Nate Fiene, Barb Ermeling, Yee Xiong, Hooshang Zeyghami and Jon Ziegler. RSVP: Sherry Weinkauf, Clerk sweinkauf@westonwi.gov (715) 359-6114 Trustees should indicate if you will, or will not, be attending so we may determine in advance if there will be a quorum by sending an RSVP to the assigned staff advisor(s). PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center and was emailed to local media outlets on 09/04/2019 @ 2:20 p.m. Wisconsin State Statutes require all agendas for Board, Commission, and meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING OF THE BOARD OF TRUSTEES The following items were listed on the agenda in the village Clerk’s office, in accordance with Chapter 2 of the village’s Municipal Code and will be ready for your consideration, during the 23rd legislative session of the Board of Trustees, on Monday, September 9, 2019, at 5:30 p.m. in the Board Room, at the Weston Municipal Center. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. Wisconsin State Statutes require all agendas for Board, Commission, and Committee meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any item on this agenda may be discussed or acted upon. AGENDA ITEMS 1. Board of Trustee Meeting called to order by President Sparks 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk a. Sparks {p}, Zeyghami {vp}, Ermeling, Maloney, Xiong, Ziegler, Fiene NEW BUSINESS 4. Class A Beer & Liquor license for Kwik Trip #986, 4103 Barbican Ave., Weston 5. Award Margaret Street Utility Project Construction Contract 6. Award Margaret Street Utility Project Engineering Services Contract 7. Award Zinser Street Utility Project (south of Weston Ave) Construction Contract 8. Award Zinser Street Utility Project (south of Weston Ave) Engineering Services Contract 9. Deny Operator License for Tera Brandt CONSENT AGENDA 10. Approve Operator Licenses 11. Approve Cigarette License for Kwik Trip #986 12. Approve Weights and Measures License for Kwik Trip #986 BOARD OF TRUSTEES MEETING AGENDA 9/9/2019 Prepared by: Renee Hodell, Public Relations/HR Assistant  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT FUTURE ITEMS 1. Next meeting date(s): - September 16 @ 6:00 P.M. - September 23 @6:00 P.M. (Joint meeting with Finance Committee) - October 7 @ 6:00 P.M. - October 21 @ 6:00 P.M WITH NO OTHER PLANNED BUSINESS, THE MEETING IS ADJOURNED UNTIL September 16, 2019 @ 6:00 P.M. BOARD OF TRUSTEES MEETING AGENDA 8/19/2019 Prepared by: Sherry Weinkauf, Village Clerk  REQUEST FOR CONSIDERATION PUBLIC MTG/DATE: BOARD OF TRUSTEES, SEPTEMBER 9, 2019 DESCRIPTION: NEW CLASS A BEER & LIQUOR LICENSE FOR KWIK TRIP #986, 4103 BARBICAN AVE. W ESTON WI 54476. FROM: SARAH FLORY- DEPUTY CLERK QUESTION: SHOULD THE BOARD OF TRUSTEES APPROVE THE NEW CLASS A BEER & LIQUOR LICENSE FOR KWIK TRIP #986, 4103 BARBICAN AVE. WESTON WI 54476 FOR THE 2019/2020 LICENSING TERM? BACKGROUND VILLAGE STAFF RECEIVED THE ATTACHED NEW CLASS A BEER & LIQUOR LICENSE APPLICATION FOR KWIK TRIP #986, 4103 BARBICAN AVE WESTON WI 54476. STAFF THEN SENT THE APPLICATION TO EVEREST METRO POLICE DEPARTMENT FOR THE BACKGROUND CHECKS ON ALL AGENTS/MEMBERS. ALL THE BACKGROUND CHECKS WERE APPROVED. THE PUBLICATION REQUIREMENT HAS BEEN MET. ATTACHED DOCS: Evolve Report COMMITTEE ACTION: N/A FISCAL IMPACT: NONE RECOMMENDATION: CLERK RECOMMENDS APPROVAL. RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I MOVE TO APPROVE THE CLASS A BEER & LIQUOR LICENSE FOR KWIK TRIP #986, 4103 BARBICAN AVE WESTON WI 54476 FOR THE 2019/2020 LICENSING TERM. ADDITIONAL ACTION: MAIL OUT APPROVED LICENSES. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9021 - Class A Beer & Liquor New 18949 9021 - Class A Beer & Diethelm, Jamie Dana Kwik Trip #986 1 story frame 07/01/2019 06/30/2020 Yes Liquor New construction with storage, walk-in cooler, sales floor, and behind sales counter  REQUEST FOR CONSIDERATION Public Mtg/Date: Village Board – 9/9/2019 Description: Award Margaret Street Utility Project Construction Contract From: Michael Wodalski, Director of Public Works Josh Swenson, Utility Superintendent Question: Should the Village Board award the Margaret Street Utility construction contract to Switlick & Sons, Inc. for a Bid Amount of $344,978.00? Background The Village of Weston owns and maintains the water and sanitary sewer infrastructure within the Margaret Street project area in Rothschild. Bids for the project were opened on August 20, 2019 and the overall low bidder on the project was Switlick & Sons, Inc. with a total bid price of $2,065,466.00. Of that amount, $344,978.00 is the water and sewer utility costs for the project. There was an error in the bid tab for the watermain, valves and hydrant totals which was initially missed when the bid tab and award letter were drafted. The extra costs amount to $35,118 which is still under budget for the entire project. The overall CIP estimate for the project was $441,258, the total costs after bids and with design and construction services the revised estimated total is $405,678 which is $35,580 under budget. Attached Docs: Recommendation Letter from MSA and Bid Tab ______________________________________________________________________ Committee Action: Previously approved design contract with MSA. Fiscal Impact: Original CIP cost was estimated at $441,258 for total project costs, revised estimate is $370,560 after bid and with professional services contracts on hand. _______________ ___________________________________________________________ Recommendation: Staff recommendation is to award the project to Switlick & Sons, Inc. for a bid amount of $309,860. Recommended Language for Official Action I Move to award the Margaret Street Utility Project Construction Contract to Switlick & Sons, Inc. for a bid price of $309,860. Or, Something else _____________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1  NOTICE OF AWARD Date: Project: Project C: Village of Weston Margaret Street Utility Relocations Owner: Owner's Contract No.: Village of Weston Contract: Village of Weston - Project C: Village of Weston Margaret Street Engineer's Project No.: Utility Relocations 07816036 Bidder: Switlick & Sons, Inc. Bidder's Address: [send Notice of Award Certified Mail, Return Receipt Requested] 1208 Mount View Lane Athens, WI 54411 You are notified that your Bid dated August 20, 2019 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for Project C: Village of Weston Margaret Street Utility Relocations The Contract Price of your Contract is Three hundred nine thousand eight hundred sixty Dollars ($309,860.00). 3 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 3 sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner [ 3 ] fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders (Article 20), General Conditions (Paragraph 5.01), and Supplementary Conditions (Paragraph SC-5.01). 3. Other conditions precedent: Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. Village of Weston Owner By: Authorized Signature Village President Title Copy to Engineer EJCDC C-510 (2007 Edition) 00 51 00-1 Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. \\msa-ps.com\fs\Projects\7800s\7810s\7816\07816036\Spec\Construction Contract Documents\PROJECT C\PROJECT C_NOA, NTP, Bonds.docx Village of Rothschild Margaret Street Reconstruction (#6103428) Owner: Village of Rothschild Solicitor: MSA Professional Services - Marshfield 08/20/2019 09:00 AM CDT Jake's Excavating Engineer Estimate Switlick & Sons Inc. & Landscaping LLC Haas Sons, Inc. Earth Inc. Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension PROJECT A Margaret, Military and Cedar Creek Drive A1 Mobilization, Bonds, and Insurance LS 1 $100,000.00 $100,000.00 $70,000.00 $70,000.00 $60,000.00 $60,000.00 $147,920.50 $147,920.50 $75,000.00 $75,000.00 A2 Traffic Control LS 1 $15,200.00 $15,200.00 $7,000.00 $7,000.00 $5,000.00 $5,000.00 $7,600.00 $7,600.00 $18,500.00 $18,500.00 A3 Erosion and Sedimentation Controls LS 1 $22,800.00 $22,800.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $25,000.00 $25,000.00 A4 Silt Fence/ Silt Log LF 600 $3.00 $1,800.00 $3.00 $1,800.00 $3.00 $1,800.00 $2.35 $1,410.00 $6.00 $3,600.00 A5 Erosion Mat Urban Class 1 Type B SY 7300 $2.25 $16,425.00 $2.00 $14,600.00 $2.50 $18,250.00 $2.75 $20,075.00 $2.80 $20,440.00 A6 Scour Stop Endwall Protection SF 32 $15.00 $480.00 $10.00 $320.00 $15.00 $480.00 $92.00 $2,944.00 $20.00 $640.00 A7 Rock Bag Checks EA 100 $13.00 $1,300.00 $5.00 $500.00 $10.00 $1,000.00 $18.55 $1,855.00 $10.00 $1,000.00 A8 Inlet Protection EA 38 $25.00 $950.00 $30.00 $1,140.00 $65.00 $2,470.00 $125.00 $4,750.00 $100.00 $3,800.00 A9 Site Maintenance and Restoration LS 1 $45,600.00 $45,600.00 $33,000.00 $33,000.00 $32,000.00 $32,000.00 $55,500.00 $55,500.00 $58,000.00 $58,000.00 A10 Clearing and Grubbing LS 1 $15,200.00 $15,200.00 $53,000.00 $53,000.00 $23,500.00 $23,500.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 A11 Concrete Quality Control LS 1 $3,500.00 $3,500.00 $3,600.00 $3,600.00 $3,800.00 $3,800.00 $500.00 $500.00 $4,000.00 $4,000.00 A12 Asphalt Quality Control - Density Testing LS 1 $3,500.00 $3,500.00 $3,600.00 $3,600.00 $1,750.00 $1,750.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 Construction Crew DaysConstruction Crew Days (Engineers Estimate to Complete the project is 75 Crew Days) (Unit Price Equals Days to Complete the A13 Work) DOLLARS 1000 $75.00 $75,000.00 $75.00 $75,000.00 $75.00 $75,000.00 $1.00 $1,000.00 $75.00 $75,000.00 A14 Dewatering LS 1 $22,800.00 $22,800.00 $13,000.00 $13,000.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $30,000.00 $30,000.00 A15 Storm Inlet 2x3, Complete EA 24 $2,000.00 $48,000.00 $1,800.00 $43,200.00 $1,250.00 $30,000.00 $2,355.00 $56,520.00 $2,500.00 $60,000.00 A16 24" Nyloplast Area Drain EA 3 $3,000.00 $9,000.00 $2,100.00 $6,300.00 $1,450.00 $4,350.00 $1,600.00 $4,800.00 $1,900.00 $5,700.00 A17 30" Nyloplast Area Drain EA 8 $3,200.00 $25,600.00 $2,300.00 $18,400.00 $2,400.00 $19,200.00 $2,325.00 $18,600.00 $2,800.00 $22,400.00 A18 Storm Catch Basin 4-foot Diameter, Complete EA 1 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $2,050.00 $2,050.00 $3,078.00 $3,078.00 $3,500.00 $3,500.00 A19 Storm Manhole 4-foot Diameter EA 3 $2,400.00 $7,200.00 $2,500.00 $7,500.00 $2,000.00 $6,000.00 $2,800.00 $8,400.00 $3,300.00 $9,900.00 A20 Storm Manhole 5-foot Diameter EA 2 $3,000.00 $6,000.00 $2,800.00 $5,600.00 $2,750.00 $5,500.00 $3,550.00 $7,100.00 $4,500.00 $9,000.00 A21 Storm Manhole 6-foot Diameter EA 1 $5,000.00 $5,000.00 $4,300.00 $4,300.00 $3,100.00 $3,100.00 $4,405.00 $4,405.00 $5,400.00 $5,400.00 A22 Storm Manhole 8-foot Diameter EA 3 $11,000.00 $33,000.00 $5,700.00 $17,100.00 $6,700.00 $20,100.00 $5,755.00 $17,265.00 $7,100.00 $21,300.00 A23 6-Inch PVC Storm Sewer LF 110 $35.00 $3,850.00 $23.00 $2,530.00 $27.00 $2,970.00 $32.00 $3,520.00 $35.00 $3,850.00 A24 8-Inch HDPE Storm Sewer LF 80 $35.00 $2,800.00 $25.00 $2,000.00 $29.00 $2,320.00 $34.00 $2,720.00 $38.00 $3,040.00 A25 12-Inch HDPE Storm Sewer LF 830 $35.00 $29,050.00 $27.00 $22,410.00 $30.00 $24,900.00 $42.50 $35,275.00 $39.50 $32,785.00 A26 18-Inch HDPE Storm Sewer LF 620 $40.00 $24,800.00 $32.00 $19,840.00 $33.25 $20,615.00 $46.60 $28,892.00 $46.00 $28,520.00 A27 24-Inch HDPE Storm Sewer LF 1190 $50.00 $59,500.00 $38.00 $45,220.00 $40.00 $47,600.00 $52.25 $62,177.50 $55.00 $65,450.00 A28 30-Inch HDPE Storm Sewer LF 270 $55.00 $14,850.00 $43.00 $11,610.00 $55.00 $14,850.00 $58.25 $15,727.50 $65.00 $17,550.00 A29 12-Inch RCP Storm Sewer LF 290 $50.00 $14,500.00 $43.00 $12,470.00 $30.50 $8,845.00 $45.75 $13,267.50 $42.00 $12,180.00 A30 24-Inch RCP Storm Sewer LF 130 $70.00 $9,100.00 $67.00 $8,710.00 $47.00 $6,110.00 $59.25 $7,702.50 $60.00 $7,800.00 A31 36-Inch RCP Storm Sewer LF 120 $100.00 $12,000.00 $113.00 $13,560.00 $76.00 $9,120.00 $84.50 $10,140.00 $105.00 $12,600.00 A32 60"x 38" HERCP LF 390 $200.00 $78,000.00 $197.00 $76,830.00 $155.35 $60,586.50 $135.50 $52,845.00 $220.00 $85,800.00 A33 68"x 43" HERCP LF 150 $225.00 $33,750.00 $227.00 $34,050.00 $180.50 $27,075.00 $157.50 $23,625.00 $260.00 $39,000.00 A34 Stormwater Pond 1 LS 1 $15,000.00 $15,000.00 $13,300.00 $13,300.00 $22,500.00 $22,500.00 $14,716.00 $14,716.00 $25,000.00 $25,000.00  Jake's Excavating Engineer Estimate Switlick & Sons Inc. & Landscaping LLC Haas Sons, Inc. Earth Inc. Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension A35 Stormwater Pond 1 Outlet Structure EA 1 $6,500.00 $6,500.00 $9,300.00 $9,300.00 $6,020.00 $6,020.00 $3,900.00 $3,900.00 $3,650.00 $3,650.00 A36 Stormwater Pond 2 LS 1 $35,000.00 $35,000.00 $27,000.00 $27,000.00 $42,250.00 $42,250.00 $43,000.00 $43,000.00 $65,000.00 $65,000.00 A37 Stormwater Pond 2 Outlet Structure EA 1 $6,500.00 $6,500.00 $13,000.00 $13,000.00 $14,850.00 $14,850.00 $10,030.00 $10,030.00 $12,250.00 $12,250.00 A38 Stormwater Pond 3 LS 1 $22,000.00 $22,000.00 $17,000.00 $17,000.00 $30,000.00 $30,000.00 $23,000.00 $23,000.00 $35,000.00 $35,000.00 A39 Stormwater Pond 3 Outlet Structure EA 1 $6,500.00 $6,500.00 $17,000.00 $17,000.00 $15,500.00 $15,500.00 $11,925.00 $11,925.00 $14,250.00 $14,250.00 A40 8-Inch HDPE Endwall EA 2 $175.00 $350.00 $300.00 $600.00 $300.00 $600.00 $200.00 $400.00 $100.00 $200.00 A41 12-Inch HDPE Endwall EA 2 $250.00 $500.00 $300.00 $600.00 $350.00 $700.00 $225.00 $450.00 $210.00 $420.00 A42 18-Inch HDPE Endwall EA 1 $400.00 $400.00 $300.00 $300.00 $375.00 $375.00 $275.00 $275.00 $250.00 $250.00 A43 24-Inch HDPE Endwall EA 6 $800.00 $4,800.00 $500.00 $3,000.00 $800.00 $4,800.00 $325.00 $1,950.00 $320.00 $1,920.00 A44 30-Inch HDPE Endwall (Temporary) EA 1 $1,100.00 $1,100.00 $700.00 $700.00 $1,400.00 $1,400.00 $925.00 $925.00 $1,000.00 $1,000.00 A45 24-Inch RCP Endwall EA 1 $2,000.00 $2,000.00 $1,600.00 $1,600.00 $1,500.00 $1,500.00 $1,700.00 $1,700.00 $2,500.00 $2,500.00 A46 36-Inch RCP Endwall EA 3 $2,500.00 $7,500.00 $3,000.00 $9,000.00 $2,500.00 $7,500.00 $2,675.00 $8,025.00 $3,600.00 $10,800.00 A47 60" x 38"-Inch Endwall EA 3 $6,000.00 $18,000.00 $5,700.00 $17,100.00 $5,000.00 $15,000.00 $4,025.00 $12,075.00 $5,400.00 $16,200.00 A48 68" x 43"-Inch Endwall EA 1 $6,500.00 $6,500.00 $7,000.00 $7,000.00 $6,500.00 $6,500.00 $5,525.00 $5,525.00 $7,400.00 $7,400.00 A49 60" x 38"-Inch Fabricated Bend EA 1 $4,400.00 $4,400.00 $3,300.00 $3,300.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $4,950.00 $4,950.00 A50 68" x 43"-Inch Fabricated Bend EA 1 $5,000.00 $5,000.00 $3,700.00 $3,700.00 $3,700.00 $3,700.00 $3,590.00 $3,590.00 $8,280.00 $8,280.00 A51 30-Inch HDPE Bend (Temporary) EA 1 $1,100.00 $1,100.00 $1,300.00 $1,300.00 $1,500.00 $1,500.00 $1,275.00 $1,275.00 $2,000.00 $2,000.00 A52 12-Inch x 12-Inch Yard Drain EA 1 $1,100.00 $1,100.00 $400.00 $400.00 $350.00 $350.00 $225.00 $225.00 $250.00 $250.00 A53 Connect to Existing Storm Sewer EA 1 $400.00 $400.00 $700.00 $700.00 $700.00 $700.00 $800.00 $800.00 $2,500.00 $2,500.00 A54 Excavation Common LS 1 $120,000.00 $120,000.00 $95,000.00 $95,000.00 $98,000.00 $98,000.00 $134,016.00 $134,016.00 $165,000.00 $165,000.00 A55 Rock Excavation CY 50 $150.00 $7,500.00 $1.00 $50.00 $50.00 $2,500.00 $200.00 $10,000.00 $200.00 $10,000.00 A56 Excavation Below Subgrade (EBS) CY 150 $35.00 $5,250.00 $27.00 $4,050.00 $12.00 $1,800.00 $34.00 $5,100.00 $45.00 $6,750.00 A57 Geotextile Fabric SAS SY 17000 $2.00 $34,000.00 $1.00 $17,000.00 $1.65 $28,050.00 $2.00 $34,000.00 $2.50 $42,500.00 Base Aggregate Dense Shoulder 3/4 Inch (4-Inch A58 Depth) SY 350 $10.00 $3,500.00 $9.00 $3,150.00 $6.85 $2,397.50 $8.66 $3,031.00 $10.00 $3,500.00 A59 Base Aggregate Dense 1-1/4 Inch (9-Inch Depth) SY 30 $10.00 $300.00 $8.00 $240.00 $12.00 $360.00 $12.33 $369.90 $9.00 $270.00 A60 Base Aggregate Dense 1-1/4 Inch (12-Inch Depth) SY 17000 $10.00 $170,000.00 $7.50 $127,500.00 $7.76 $131,920.00 $9.33 $158,610.00 $10.00 $170,000.00 A61 2-Inch Temporary Asphalt Pavement SY 80 $12.00 $960.00 $23.00 $1,840.00 $22.00 $1,760.00 $22.25 $1,780.00 $25.00 $2,000.00 A62 3-Inch Asphalt Pavement SY 30 $16.00 $480.00 $53.00 $1,590.00 $47.50 $1,425.00 $51.67 $1,550.10 $50.00 $1,500.00 A63 4-Inch Asphalt Pavement SY 14400 $16.00 $230,400.00 $15.00 $216,000.00 $15.00 $216,000.00 $15.55 $223,920.00 $14.60 $210,240.00 A64 Base Aggregate Dense Driveway (12-Inch Depth) SY 20 $10.00 $200.00 $13.00 $260.00 $20.00 $400.00 $12.33 $246.60 $26.00 $520.00 Multiuse Trail 2-Inch Thick Asphaltic Surface w/6-Inch A65 Base SY 1500 $25.00 $37,500.00 $13.00 $19,500.00 $14.75 $22,125.00 $36.54 $54,810.00 $16.00 $24,000.00 A66 2-Inch Asphalt Driveway w/8-Inch Base SY 1130 $25.00 $28,250.00 $19.00 $21,470.00 $22.00 $24,860.00 $28.08 $31,730.40 $23.00 $25,990.00 6-Inch Thick Concrete Driveway /Sidewalk w/6-Inch A67 Base SY 1160 $37.00 $42,920.00 $57.00 $66,120.00 $60.15 $69,774.00 $68.34 $79,274.40 $60.00 $69,600.00 A68 4-Inch Thick Concrete Sidewalk w/ 6-Inch Base SY 860 $34.00 $29,240.00 $47.00 $40,420.00 $50.75 $43,645.00 $56.94 $48,968.40 $50.00 $43,000.00 A69 24-Inch Concrete Curb & Gutter (Standard Head) LF 5430 $12.00 $65,160.00 $14.00 $76,020.00 $14.00 $76,020.00 $11.40 $61,902.00 $13.60 $73,848.00 A70 Concrete Flume SF 70 $10.00 $700.00 $20.00 $1,400.00 $12.00 $840.00 $15.00 $1,050.00 $15.00 $1,050.00 A71 Detectable Warning Fields SF 30 $400.00 $12,000.00 $60.00 $1,800.00 $60.00 $1,800.00 $50.00 $1,500.00 $65.00 $1,950.00 A72 Rip Rap (Light) w/Type R Fabric CY 150 $75.00 $11,250.00 $43.00 $6,450.00 $65.00 $9,750.00 $52.00 $7,800.00 $90.00 $13,500.00 A73 Rip Rap (Medium) w/Type R Fabric CY 170 $75.00 $12,750.00 $43.00 $7,310.00 $65.00 $11,050.00 $52.00 $8,840.00 $100.00 $17,000.00 A74 Boulder Retaining Wall TON 600 $85.00 $51,000.00 $77.00 $46,200.00 $180.00 $108,000.00 $178.75 $107,250.00 $160.00 $96,000.00  Jake's Excavating Engineer Estimate Switlick & Sons Inc. & Landscaping LLC Haas Sons, Inc. Earth Inc. Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension A75 Stream Sediment (12-Inch Depth) CY 70 $40.00 $2,800.00 $37.00 $2,590.00 $50.00 $3,500.00 $55.00 $3,850.00 $300.00 $21,000.00 A76 Boulder Landscape TON 150 $75.00 $11,250.00 $77.00 $11,550.00 $135.00 $20,250.00 $134.00 $20,100.00 $120.00 $18,000.00 A77 Pavement Marking 4-Inch Epoxy LF 2680 $2.00 $5,360.00 $3.00 $8,040.00 $2.20 $5,896.00 $2.00 $5,360.00 $2.10 $5,628.00 A78 Pavement Marking Stop Line 18-Inch LF 180 $10.00 $1,800.00 $17.00 $3,060.00 $20.00 $3,600.00 $19.00 $3,420.00 $20.00 $3,600.00 A79 Crosswalk Epoxy 6-inch LF 80 $20.00 $1,600.00 $13.00 $1,040.00 $20.00 $1,600.00 $17.00 $1,360.00 $18.00 $1,440.00 A80 Colored Pavement Marking SF 140 $20.00 $2,800.00 $43.00 $6,020.00 $40.00 $5,600.00 $40.00 $5,600.00 $42.00 $5,880.00 A81 Signs, HIPRR SF 31 $50.00 $1,550.00 $50.00 $1,550.00 $30.00 $930.00 $28.00 $868.00 $31.00 $961.00 Furnish and Install 2x2-Inch x 12 foot Posts Tubular A82 Steel EA 4 $200.00 $800.00 $125.00 $500.00 $160.00 $640.00 $210.00 $840.00 $200.00 $800.00 Project A Total: Items A1:A82 $1,779,525.00 $1,567,310.00 $1,626,579.00 $1,864,547.30 $2,062,602.00 PROJECT B Reed, Narlock and Lambert Stormwater Improvements B1 Mobilization, Bonds, and Insurance LS 1 $15,000.00 $15,000.00 $7,000.00 $7,000.00 $12,000.00 $12,000.00 $22,920.00 $22,920.00 $35,000.00 $35,000.00 B2 Traffic Control LS 1 $1,600.00 $1,600.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 $12,500.00 $12,500.00 B3 Erosion and Sedimentation Controls LS 1 $2,300.00 $2,300.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 B4 Erosion Mat Urban Class 1 Type B SY 3500 $2.25 $7,875.00 $2.00 $7,000.00 $2.50 $8,750.00 $3.59 $12,565.00 $2.80 $9,800.00 B5 Scour Stop Endwall Protection SF 256 $15.00 $3,840.00 $10.00 $2,560.00 $10.00 $2,560.00 $60.90 $15,590.40 $15.00 $3,840.00 B6 Erosion Mat Class 3 Type B SF 220 $15.00 $3,300.00 $3.00 $660.00 $2.27 $499.40 $10.80 $2,376.00 $10.50 $2,310.00 B7 Inlet Protection EA 13 $3.00 $39.00 $30.00 $390.00 $65.00 $845.00 $125.00 $1,625.00 $100.00 $1,300.00 B8 Site Maintenance and Restoration LS 1 $4,600.00 $4,600.00 $7,500.00 $7,500.00 $14,000.00 $14,000.00 $26,100.00 $26,100.00 $21,000.00 $21,000.00 B9 Construction Crew Days EA 20 $1,000.00 $20,000.00 $1,000.00 $20,000.00 $800.00 $16,000.00 $0.01 $0.20 $1,000.00 $20,000.00 B10 Clearing and Grubbing LS 1 $5,000.00 $5,000.00 $4,800.00 $4,800.00 $3,850.00 $3,850.00 $5,200.00 $5,200.00 $6,000.00 $6,000.00 B11 Storm Catch Basin EA 1 $1,800.00 $1,800.00 $2,500.00 $2,500.00 $2,050.00 $2,050.00 $2,628.00 $2,628.00 $2,000.00 $2,000.00 B12 24- Inch Storm Inlet (Nyloplast) EA 1 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $1,450.00 $1,450.00 $2,250.00 $2,250.00 $1,400.00 $1,400.00 B13 30-Inch Storm Inlet (Nyloplast) EA 3 $3,200.00 $9,600.00 $2,500.00 $7,500.00 $2,000.00 $6,000.00 $1,950.00 $5,850.00 $2,000.00 $6,000.00 B14 12-Inch HDPE Storm Sewer LF 370 $35.00 $12,950.00 $27.00 $9,990.00 $27.05 $10,008.50 $43.00 $15,910.00 $39.50 $14,615.00 B15 18-Inch HDPE Storm Sewer LF 490 $40.00 $19,600.00 $32.00 $15,680.00 $34.00 $16,660.00 $46.75 $22,907.50 $46.00 $22,540.00 B16 24-Inch HDPE Storm Sewer LF 140 $50.00 $7,000.00 $38.00 $5,320.00 $39.50 $5,530.00 $52.05 $7,287.00 $55.00 $7,700.00 B17 24-Inch Perforated HDPE Storm Sewer LF 420 $70.00 $29,400.00 $43.00 $18,060.00 $47.00 $19,740.00 $55.75 $23,415.00 $92.00 $38,640.00 B18 Stormwater Infiltration Basin LS 1 $15,000.00 $15,000.00 $7,000.00 $7,000.00 $22,000.00 $22,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 B19 18-Inch HDPE Endwall EA 2 $1,000.00 $2,000.00 $300.00 $600.00 $500.00 $1,000.00 $225.00 $450.00 $250.00 $500.00 B20 24-Inch HDPE Endwall EA 1 $1,000.00 $1,000.00 $400.00 $400.00 $750.00 $750.00 $275.00 $275.00 $350.00 $350.00 B21 18-Inch HDPE Bend EA 1 $1,100.00 $1,100.00 $600.00 $600.00 $550.00 $550.00 $425.00 $425.00 $650.00 $650.00 B22 Excavation Common LS 1 $10,000.00 $10,000.00 $9,000.00 $9,000.00 $7,500.00 $7,500.00 $15,440.00 $15,440.00 $25,000.00 $25,000.00 Base Aggregate Dense Shoulder 3/4 Inch (3-Inch B23 Depth) SY 300 $10.00 $3,000.00 $9.00 $2,700.00 $3.50 $1,050.00 $8.66 $2,598.00 $10.00 $3,000.00 B24 3-Inch Asphalt Pavement SY 330 $16.00 $5,280.00 $33.00 $10,890.00 $27.50 $9,075.00 $32.50 $10,725.00 $30.00 $9,900.00 B25 2-Inch Asphalt Driveway w/8-Inch Base SY 390 $25.00 $9,750.00 $19.00 $7,410.00 $23.95 $9,340.50 $27.60 $10,764.00 $23.00 $8,970.00 B26 Rip Rap (Heavy) w/Type HR Fabric CY 26 $75.00 $1,950.00 $43.00 $1,118.00 $65.00 $1,690.00 $52.00 $1,352.00 $100.00 $2,600.00 Project B Total: Items B1:B26 $195,984.00 $153,178.00 $176,398.40 $250,853.10 $310,615.00 PROJECT C Village of Weston - Utilities C1 Mobilization, Bonds, and Insurance LS 1 $17,000.00 $17,000.00 $7,000.00 $7,000.00 $11,500.00 $11,500.00 $22,500.00 $22,500.00 $25,000.00 $25,000.00 C2 Construction Crew Days EA 20 $1,000.00 $20,000.00 $1,000.00 $20,000.00 $500.00 $10,000.00 $0.01 $0.20 $1,000.00 $20,000.00  Jake's Excavating Engineer Estimate Switlick & Sons Inc. & Landscaping LLC Haas Sons, Inc. Earth Inc. Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension C3 Dewatering LS 1 $22,800.00 $22,800.00 $7,000.00 $7,000.00 $5,000.00 $5,000.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 C4 6 - Inch Ductile Iron Pipe LF 190 $50.00 $9,500.00 $44.00 $8,360.00 $50.25 $9,547.50 $48.25 $9,167.50 $75.00 $14,250.00 C5 10 - Inch Ductile Iron Pipe LF 810 $70.00 $56,700.00 $67.00 $54,270.00 $65.00 $52,650.00 $59.50 $48,195.00 $105.00 $85,050.00 C6 1-Inch Corp., Tap, Curb Stop & Box EA 1 $500.00 $500.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $650.00 $650.00 C7 1-Inch Corp., Tap, Connect to Existing Curb Stop & Box EA 1 $300.00 $300.00 $450.00 $450.00 $275.00 $275.00 $900.00 $900.00 $1,000.00 $1,000.00 C8 Relocate Existing 1-Inch Curb Stop w/coupling EA 1 $300.00 $300.00 $350.00 $350.00 $500.00 $500.00 $475.00 $475.00 $600.00 $600.00 C9 1-Inch Copper Service LF 520 $40.00 $20,800.00 $33.00 $17,160.00 $33.00 $17,160.00 $38.75 $20,150.00 $28.00 $14,560.00 C10 22.5 Degree Bend EA 2 $500.00 $1,000.00 $600.00 $1,200.00 $400.00 $800.00 $490.00 $980.00 $680.00 $1,360.00 C11 45 Degree Bend EA 43 $500.00 $21,500.00 $600.00 $25,800.00 $600.00 $25,800.00 $475.00 $20,425.00 $680.00 $29,240.00 C12 Plugs, Reducers EA 1 $500.00 $500.00 $500.00 $500.00 $150.00 $150.00 $160.00 $160.00 $500.00 $500.00 C13 6-Inch Gate Valve & Box EA 15 $1,300.00 $19,500.00 $1,800.00 $27,000.00 $1,250.00 $18,750.00 $1,575.00 $23,625.00 $1,800.00 $27,000.00 C14 10-Inch Gate Valve & Box EA 9 $1,900.00 $17,100.00 $2,700.00 $24,300.00 $2,410.00 $21,690.00 $2,500.00 $22,500.00 $2,900.00 $26,100.00 C15 10-Inch X 6-Inch Tee EA 7 $600.00 $4,200.00 $700.00 $4,900.00 $525.00 $3,675.00 $440.00 $3,080.00 $550.00 $3,850.00 C16 10-Inch X 6-Inch Cross EA 1 $1,100.00 $1,100.00 $800.00 $800.00 $650.00 $650.00 $600.00 $600.00 $950.00 $950.00 C17 Relocate Existing Hydrant EA 1 $1,200.00 $1,200.00 $800.00 $800.00 $1,500.00 $1,500.00 $1,600.00 $1,600.00 $2,000.00 $2,000.00 C18 Hydrant Complete EA 7 $4,000.00 $28,000.00 $3,700.00 $25,900.00 $3,950.00 $27,650.00 $3,825.00 $26,775.00 $4,300.00 $30,100.00 C19 2-Inch Rigid Polystyrene Insulation SF 750 $2.50 $1,875.00 $1.00 $750.00 $1.50 $1,125.00 $2.00 $1,500.00 $2.30 $1,725.00 C20 Connect to Existing Water Main EA 37 $500.00 $18,500.00 $600.00 $22,200.00 $850.00 $31,450.00 $2,705.00 $100,085.00 $1,000.00 $37,000.00 C21 Temporary Water Service LS 1 $3,000.00 $3,000.00 $4,000.00 $4,000.00 $2,000.00 $2,000.00 $1.00 $1.00 $20,000.00 $20,000.00 C22 4-Foot Diameter Sanitary Manhole EA 4 $3,500.00 $14,000.00 $3,500.00 $14,000.00 $3,125.00 $12,500.00 $3,060.00 $12,240.00 $4,000.00 $16,000.00 8-Inch X 6-Inch Sewer Wye And Connection To C23 Existing Sewer Lateral EA 3 $600.00 $1,800.00 $100.00 $300.00 $350.00 $1,050.00 $200.00 $600.00 $600.00 $1,800.00 C24 6-Inch PVC Sanitary Lateral LF 220 $27.00 $5,940.00 $33.00 $7,260.00 $32.00 $7,040.00 $34.00 $7,480.00 $46.00 $10,120.00 C25 8-Inch PVC Sanitary Pipe LF 570 $50.00 $28,500.00 $43.00 $24,510.00 $50.00 $28,500.00 $45.25 $25,792.50 $75.00 $42,750.00 C26 6-Inch Clean Out EA 3 $500.00 $1,500.00 $400.00 $1,200.00 $300.00 $900.00 $625.00 $1,875.00 $800.00 $2,400.00 C27 Connect to Existing Sanitary Sewer EA 5 $400.00 $2,000.00 $800.00 $4,000.00 $500.00 $2,500.00 $325.00 $1,625.00 $550.00 $2,750.00 C28 Adjust Existing Sanitary Manhole EA 6 $500.00 $3,000.00 $300.00 $1,800.00 $500.00 $3,000.00 $1,010.00 $6,060.00 $1,000.00 $6,000.00 C29 Adjust Existing Sanitary Manhole Barrel Section EA 1 $1,500.00 $1,500.00 $500.00 $500.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $2,000.00 $2,000.00 C30 Grout Existing Sanitary Lateral EA 8 $750.00 $6,000.00 $300.00 $2,400.00 $1,000.00 $8,000.00 $225.00 $1,800.00 $2,500.00 $20,000.00 C31 Grout Existing Sanitary Main Joint EA 1 $800.00 $800.00 $700.00 $700.00 $750.00 $750.00 $300.00 $300.00 $2,000.00 $2,000.00 Project C Total: Items C1:C31 $330,415.00 $309,860.00 $307,562.50 $387,141.20 $466,755.00 PROJECT A, B AND C TOTAL $2,305,924.00 $2,030,348.00 $2,110,539.90 $2,502,541.60 $2,839,972.00  REQUEST FOR CONSIDERATION Public Mtg/Date: Village Board – 9/9/2019 Description: Award Margaret Street Utility Project Engineering Services Contract From: Michael Wodalski, Director of Public Works Josh Swenson, Utility Superintendent Question: Should the Village Board approve the Margaret Street Utility engineering services contract to MSA for an estimated amount of $34,900.00? Background The Village of Weston owns and maintains the water and sanitary sewer infrastructure within the project area in the Village of Rothschild. Bids for the project were opened on August 20, 2019 and construction will be starting in the next few weeks. The Village of Rothschild is contracting with MSA Professional Services, Inc. to provide construction services. Since MSA designed the project and is already going to be onsite to oversee the work related to the Village of Rothschild, staff recommends that the Village of Weston approve the contract with MSA to oversee the utility work as well. The estimated cost for engineering services is 10.1% of the construction costs and a general rule is these costs are typically in the 10%-12% range which this contract is within. The overall CIP estimate for the project was $441,258, the total costs after bids and with design and construction services the revised estimated total is $405,678 which is $35,580 under budget. Attached Docs: Contract with MSA ______________________________________________________________________ Committee Action: Previously approved design contract with MSA. Fiscal Impact: Original CIP cost was estimated at $441,258 for total project costs, revised estimate is $405,678 after bid and with professional services contracts on hand. _______________ ___________________________________________________________ Recommendation: Staff recommendation is to award the project to MSA for an amount of $34,900. Recommended Language for Official Action I Move to approve the Margaret Street Utility Project Engineering Services Contract with MSA for a bid price of $34,900 Or, Something else _____________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1  Amendment No. 1 To: Village of Weston Date of Issuance: August 20, 2019 Barbara Ermeling 5500 Schofield Avenue MSA Project No.: 09366014 Weston, WI 54476 This is an amendment to the Agreement dated September 9, 2019 and does acknowledge that MSA Professional Services, Inc. (MSA) is authorized to begin work on the following project amendment: Project Name: Village of Weston - Margaret Street Reconstruction Water & Sewer The project scope has changed due to: Construction Administration and Observation Services The scope of the work authorized is: See Attachment A The schedule to perform the work is: Approximate Start: September 2019 Approximate Completion: July 2020 The lump sum fee for the work is: Construction Administration $14,900 (Lump Sum) Construction Observation $20,000 (T&M) Total $34,900 Authorization for the work described above shall amend the Agreement between MSA and OWNER. Any attachments or exhibits referenced in this Amendment are made part of the Agreement. Payment for these services will be on a lump sum basis or time and material basis as indicated above. Approval: MSA shall commence work on this project in accordance with your written authorization. This authorization is acknowledged by signature of the authorized representatives of the parties to this Amendment. A copy of this Amendment signed by the authorized representatives shall be returned for our files. If a signed copy of this Authorization is not received by MSA within seven days from the date of issuance, MSA may stop work on the project. VILLAGE OF WESTON MSA PROFESSIONAL SERVICES, INC. Wally Sparks Daniel Borchardt Village President Team Leader Date: Date: 8/22/19 Attest: City/Township/Village Clerk 146 North Central Ave., Suite 201 Marshfield, WI 54449 Phone: +1 (715) 304-0448 Clerk Name: Fax: (715) 384-9787 Date: 5500 Schofield Avenue Weston, WI 54476 Phone: 715-359-2876 Page 1 of 1 G:\09\09366\09366014\Contract\Amendment 1 -Construction Services\09366014 Amend 1 08-21-19.docx  Attachment A Scope of Services CONSTRUCTION PHASE – SCOPE OF SERVICES Construction Administration 1. Project Administration: Manage and coordinate project team, budget and schedules, maintain communication with Owner and stakeholders on the project. 2. Contractor Communication: Respond to contractor requests for information and assist in interpretation of the contract documents in person, in writing, or by telephone. 3. Coordinate and facilitate preconstruction meeting and minutes documenting the meeting. 4. Submittal Review: Review contractor shop drawings, submittals, schedules and samples for compliance with the construction documents. 5. Provide line and grade construction staking for sanitary sewer, watermain, watermain offsets, hydrant relocations. 6. Applications for Payment: Review Contractor applications for payment; make payment recommendation to the owner as appropriate. 7. Change Orders: Review change order requests from contractor; recommend change orders to owner as appropriate. 8. Meetings: attend meetings of Owner board/Council/Committee for processing pay applications, change orders and construction updates - three (3). 9. Facilitate Bi-weekly project progress meetings in conjunction with Rothschild progress meetings for the duration of the project - ten (10). 10. Project Closeout: Prepare Punchlist (items to be completed or corrected) and substantial completion certificate. Review contractor work and completion documents for compliance with construction contract and readiness for final payment. This will include a project walk through with Village, Contractor and MSA. 11. Prepare record drawings and provide to Village. Construction Observation Provide full time construction observation throughout construction of the project. Estimated 265 hours for Resident Project Representative for 20 days at approximately 10 hours/day. Note: all lump sum costs include travel time and equipment costs. Amend. 1 Attachment A Scope of Services  ATTACHMENT A: RATE SCHEDULE CLASSIFICATION LABOR RATE Architects .......................................................................................... $111 – $170/hr. Clerical .............................................................................................. $ 55 – $110/hr. CAD Technician ................................................................................ $ 65 – $125/hr. Geographic Information Systems (GIS)............................................. $ 94 – $138/hr. Housing Administration ..................................................................... $ 68 – $115/hr. Hydrogeologists ................................................................................ $114 – $147/hr. Planners ............................................................................................ $ 89 – $160/hr. Principals........................................................................................... $180 – $250/hr. Professional Engineers ..................................................................... $ 85 – $153/hr. Project Manager ................................................................................ $ 85 – $180/hr. Professional Land Surveyors ............................................................ $ 79 – $160/hr. Staff Engineers.................................................................................. $ 74 – $144/hr. Technicians ....................................................................................... $ 65 – $125/hr. Wastewater Treatment Plant Operator.............................................. $ 72 – $ 92/hr. REIMBURSABLE EXPENSES Copies/Prints................................................................................Rate based on volume Fax ...............................................................................................$1.00/page GPS Equipment ...........................................................................$40/hour Mailing/UPS .................................................................................At cost Mileage – Automobile ($0.545/mile) ................................................Rate set by Fed. Gov. Mileage – MSA Truck ...................................................................$0.70/mile Nuclear Density Testing ...............................................................$25.00/day + $10/test Organic Vapor Field Meter ...........................................................$100/day PC/CADD Machine.......................................................................Included in labor rates Stakes/Lath/Rods .........................................................................At cost Total Station .................................................................................Included in labor rates Travel Expenses, Lodging, & Meals .............................................At cost Traffic Counting Equipment & Data Processing ...........................At cost Trimble Geodimeter......................................................................$30/hour * Labor rates represent an average or range for a particular job classification. These rates are in effect until January 1, 2020. Page 1 of 1 (Attachment A: MSA Standard Rate Schedule) G:\09\09366\09366014\Contract\Amendment 1 -Construction Services\RATE SCHEDULE.docx  REQUEST FOR CONSIDERATION Public Mtg/Date: Village Board – 9/9/2019 Description: Award Zinser Street Utility Project (South of Weston Ave) Construction Contract From: Michael Wodalski, Director of Public Works Josh Swenson, Utility Superintendent Question: Should the Village Board award the Zinser Street Utility Project (South of Weston Ave) construction contract to Jake’s Excavating & Landscaping LLC for a Bid Amount of $196,909.75? Background The Zinser St Utility Project (South of Weston Ave) was bid on Wednesday, August 28. There were 8 total bidders and the lowest bidder was Jake’s Excavating & Landscaping LLC with a bid of $196,909.75. With the bid result and costs for design and construction services, total project costs end up being $222,509.75. This is $15,509.75 more than the CIP estimate of $207,000. However, with other projects coming in under budget, overall the CIP is still projecting to be under budget. Attached Docs: Recommendation Letter from Becher Hoppe and Bid Tab ______________________________________________________________________ Committee Action: Previously approved design contract with Becher Hoppe and Special Assessments. Fiscal Impact: Original CIP cost was estimated at $207,000 for total project costs, revised estimate is $222,509.75 after bid and with professional services contracts on hand. _______________ ___________________________________________________________ Recommendation: Staff recommendation is to award the project to Jake’s Excavating & Landscaping LLC for a bid amount of $196,909.75. Recommended Language for Official Action I Move to award the Zinser Street Utility Project (South of Weston Ave) Construction Contract to Jake’s Excavating & Landscaping LLC for a bid price of $196,909.75. Or, Something else _____________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1 September 3, 2019 Mr. Michael Wodalski Director of Public Works Village of Weston 5500 Schofield Avenue Weston, WI 54476 Email Subject: Zinser Street Utility Extension – Notice of Award recommendation Dear Michael: Enclosed herewith is the Bid Summary for the project. Eight bids were received, and Jake’s Excavating & Landscaping LLC is the lowest bidder. We recommend awarding the project to Jake’s Excavating & Landscaping LLC in the amount of $196,909.75. If you concur, please sign the enclosed Notice of Award and return to me. We will issue the Award Notice and prepare the contract documents. The eight original bids are enclosed for your records. Sincerely, Matthew R. Patterson, PE Project Engineer MRP/lll Enclosures cc: Josh Swenson, Village of Weston– via email Joe Kafczynski, Becher Hoppe Associates– via email P:\2019\2019.025 - V of Weston - Zinser Street Utility Ext\Bidding\06 Bid Results\2019.025ltr award recommendation 190803.docx  Bid Summary - AS-READ RESULTS Village of Weston Zinser Street Utility Extension 2019.025.00 Contractor Bid Amount A-1 Excavating $229,185.00 Earth, Inc. $249,927.50 Haas Sons $244,220.50 Jake's Excavating & $196,909.75 Landscaping Kruczek Construction $253,253.00 McCabe Construction & $200,534.15 Construction Merrill Gravel $217,686.45 Switlick & Sons $261,592.00  SECTION 00 51 00 NOTICE OF AWARD Date of Issuance: Owner: Village of Weston, WI Owner's Contract No.: Engineer: Becher-Hoppe Associates, Inc. Engineer's Project No.: 2019.025.00 Project: Zinser Street Utility Extension Contract Name: Bidder: Jake’s Excavating & Landscaping LLC Bidder’s Address: N10633 Lake Road, Ironwood MI 49938 TO BIDDER: You are notified that Owner has accepted your Bid dated August 22, 2019 for the above Contract, and that you are the Successful Bidder and are awarded a Contract for: Zinser Street Utility Extension. The Contract Price of the awarded Contract is: $ 196,909.75, subject to unit pricing. Three unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to Bidder electronically. a set of the Drawings will be delivered separately from the other Contract Documents. You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of Award: 1. Deliver to Owner three counterparts of the Agreement, fully executed by Bidder. 2. Deliver with the executed Agreement(s), the Contract security and insurance documentation as specified in the Instructions to Bidders and General Conditions, Articles 2 and 6. 3. Other conditions precedent (if any): Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions. Owner: Authorized Signature By: Title: Copy: Engineer END OF SECTION 00 51 00 EJCDC® C-510, Notice of Award. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 00 51 00-1  REQUEST FOR CONSIDERATION Public Mtg/Date: Village Board – 9/9/2019 Description: Award Zinser Street Utility Project (South of Weston Ave) Engineering Services Contract From: Michael Wodalski, Director of Public Works Josh Swenson, Utility Superintendent Question: Should the Village Board award the Zinser Street Utility Project (South of Weston Ave) Engineering Services contract to Becher Hoppe for an estimated amount of $13,000? Background The Zinser St Utility Project (South of Weston Ave) was designed by Becher Hoppe earlier this summer. The project was bid on Wednesday, August 28 and the low bidder’s construction cost is $196,909.75. The proposed engineering services cost of $13,000 is 6.6% of construction costs. Generally, it is expected that engineering services be 10-12% of construction costs which this contract is about half of. With the bid result and costs for design and construction services, total project costs end up being $222,509.75. This is $15,509.75 more than the CIP estimate of $207,000. However, with other projects coming in under budget, overall the CIP is still projecting to be under budget. Attached Docs: Contract Amendment with Becher Hoppe ______________________________________________________________________ Committee Action: Previously approved design contract with Becher Hoppe Fiscal Impact: Original CIP cost was estimated at $207,000 for total project costs, revised estimate is $222,509.75 after bid and with professional services contracts on hand. _______________ ___________________________________________________________ Recommendation: Staff recommendation is to approve the engineering services contract with Becher Hoppe estimated at $13,000 Recommended Language for Official Action I Move to approve the Zinser Street Utility Project (South of Weston Ave) Engineering Services Contract with Becher Hoppe estimated at $13,000. Or, Something else ____________________________________________________________________ _ Additional action: REQUEST FOR CONSIDERATION PAGES 1 OF 1  AUTHORIZATION FOR ADDITIONAL SERVICES This document is a supplement to the original Agreement between Becher-Hoppe Associates, Inc. and the Client listed below. Client Name: Village of Weston Client Address: 5500 Schofield Avenue, Weston WI Project Name: Zinser Street Utility Extension Project Number: 2019.025.00 Original Agreement Date: 5/20/19 Description of Additional Services: 1. Construction Administration Services – Lump Sum i. Prepare the contract documents between Contractor and Village. ii. Schedule and conduct a preconstruction meeting and distribute meeting minutes to attendees. iii. Coordinate and conduct weekly construction progress meetings. Distribute meeting minutes to attendees. iv. Conduct periodic visits to the job site to review the progress and quality of the work being performed. v. Monitor work performance for conformance with construction schedule, specification, and job requirements. Report regularly to the Village. vi. Interpretation of the plans, specifications, and other contract documents as required. vii. Review and process all required shop drawings. viii. Review and approve substitution requests, respond to Requests for Information, and assistance in preparation of any necessary change orders. ix. Process contract change order requests as required. However, contract change orders will be first verified with Village Officials prior to preparation. It is the intent of the Village that change orders will be minimized to the extent practical. x. Process/coordinate warranty documentation on behalf of the Village. xi. Preparation of record drawings (as-builts) of the completed facilities in accordance with the Village’s standard requirements. xii. Perform one-year warranty inspection with Village staff and Contractor. xiii. The Construction Management Phase will be considered complete upon Village’s acceptance of completed improvements, Contractor’s contract closeout, and acceptance of any record drawings. xiv. Prepare a construction binder consisting of project photos, the project manual and plans, bids, measurements of items, truck tickets, material certifications, shop drawings, change orders, pay requests, inspectors field book, record drawings. Deliverables include a hard copy binder and a .PDF digital copy. P:\2019\2019.025 - V of Weston - Zinser Street Utility Ext\Admin\Contracts - Working\2019.025 Additional Services Agreement Zinser Construction Services 190828.docx  2. Resident Project Representative (RPR) – Time and Expenses per Hourly Rate i. Conduct periodic visits to the job site to generally review the progress and quality of the work being performed. Minimum site visits include: 1) Preconstruction Meeting 2) Construction Startup 3) Water and Sewer Main Excavation, Installation, and Performance Testing 4) Preparation of Roadway Foundation 5) Roadway Surfacing 6) Final Walkthrough with Owner and Contractor 3. Construction Staking – Time and Expenses per Hourly Rate i. Prepare staking data ii. Line and grade staking for water main, sanitary sewer main, and roadway Basis and Amount of Additional Compensation: Lump Sum, Expenses Included (Administration) $2,000 Time and Expenses Per Hourly Rates (RPR) $8,000 Time and Expenses Per Hourly Rates (Staking) $3,000 Fixed Fee Plus Expenses $ Other: $ Additional Services as listed above will proceed upon return of a fully executed authorization. ___________________________________ President_______________________ August 28, 2019 _ Becher-Hoppe Associates, Inc. Signature Title Date ___________________________________ _____________________________ ____________________ Client Approval Signature Title Date Return to: llee@becherhoppe.com P:\2019\2019.025 - V of Weston - Zinser Street Utility Ext\Admin\Contracts - Working\2019.025 Additional Services Agreement Zinser Construction Services 190828.docx  REQUEST FOR CONSIDERATION PUBLIC MTG/DATE: BOARD OF TRUSTEES, SEPTEMBER 9, 2019 DESCRIPTION: DENY OPERATOR LICENSE FOR TERA BRANDT FROM: SARAH FLORY- DEPUTY CLERK QUESTION: SHOULD THE BOARD OF TRUSTEES DENY THE OPERATOR LICENSE FOR TERA BRANDT? BACKGROUND THE POLICE DEPARTMENT COMPLETED A BACKGROUND CHECK FOR TERA BRANDT. AFTER REVIEWING THIS INFORMATION CHIEF SCHULTZ RECOMMENDS DENIAL OF HER LICENSE: FELONY OWI 5TH OR 6TH TIME. ATTACHED DOCS: Evolve Report COMMITTEE ACTION: N/A FISCAL IMPACT: NONE RECOMMENDATION: CLERK RECOMMENDS DENIAL RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I MOVE TO DENY THE OPERATOR LICENSE FOR TERA BRANDT. ADDITIONAL ACTION: MAIL OUT DENIAL LETTER. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9010 - Bartender/Operator New 18747 9010 - Bartender/Operator Brandt, Tera Big Dan & Space's 07/01/2019 06/30/2020 No New Kelly Club 19018 9010 - Bartender/Operator Chapman, Leah M Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18997 9010 - Bartender/Operator Firnstahl, Macy C Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18934 9010 - Bartender/Operator Gresen, Cody Tyler Brews Brothers Pub 07/01/2019 06/30/2020 Yes New 18849 9010 - Bartender/Operator Grubbs, Sharie G The Palms Supper 07/01/2019 06/30/2020 Yes New Club 18976 9010 - Bartender/Operator Kaetterhenry, Kwik Trip #986 07/01/2019 06/30/2020 Yes New Margaret A 19002 9010 - Bartender/Operator Kreger, Noah K Dales Weston Lanes 07/01/2019 06/30/2020 Yes New 18988 9010 - Bartender/Operator Lloyd, Kimberly A Kwik Trip #356 07/01/2019 06/30/2020 Yes New 19040 9010 - Bartender/Operator Magnuson, Alison New Business 07/01/2019 06/30/2020 Yes New 18973 9010 - Bartender/Operator McKibben, Alexandria Kwik Trip #986 07/01/2019 06/30/2020 Yes New G 19024 9010 - Bartender/Operator Morris, Joni L Becca's Cafe 07/01/2019 06/30/2020 Yes New 19023 9010 - Bartender/Operator Morris, Julie Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19037 9010 - Bartender/Operator Pilsner, Jodi Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18971 9010 - Bartender/Operator Potter, Matthew C Brews Brothers Pub 07/01/2019 06/30/2020 Yes New 19027 9010 - Bartender/Operator Przybylski, Lisa M. Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19009 9010 - Bartender/Operator Radun, Rebecca L Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19026 9010 - Bartender/Operator Rice, Carla C Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19039 9010 - Bartender/Operator Salisbury, Megan Brews Brothers Pub 07/01/2019 06/30/2020 Yes New Marie  REQUEST FOR CONSIDERATION PUBLIC MTG/DATE: BOARD OF TRUSTEES, SEPTEMBER 9, 2019 DESCRIPTION: OPERATOR LICENSES FROM: SARAH FLORY, DEPUTY CLERK QUESTION: SHOULD THE BOARD OF TRUSTEES APPROVE LICENSE FOR: LEAH CHAPMAN, MACY FIRNSTAHL, TYLER GRESEN, SHARIE GRUBBS, MARGARET KAETTERHENRY, NOAH KREGER, KIMBERLY LLOYD, ALISON MAGNUSON, ALEXANDRIA MCKIBBEN, JONI MORRIS, JULIE MORRIS, JODI PILSNER, MATTHEW POTTER, LISA PRZYBYLSKI, REBECCA RADUN, CARLA RICE, MEGAN SALISBURY, TORI FREDRICK, DONNA STANKOWSKI, MAGGIE WHITE? BACKGROUND OPERATOR LICENSE APPLICATIONS WERE RECEIVED FOR: LEAH CHAPMAN, MACY FIRNSTAHL,TYLER GRESEN, SHARIE GRUBBS, MARGARET KAETTERHENRY, NOAH KREGER, KIMBERLY LLOYD, ALISON MAGNUSON, ALEXANDRIA MCKIBBEN, JONI MORRIS, JULIE MORRIS, JODI PILSNER, MATTHEW POTTER, LISA PRZYBYLSKI, REBECCA RADUN, CARLA RICE, MEGAN SALISBURY, TORI FREDRICK, DONNA STANKOWSKI, MAGGIE WHITE AND SUBMITTED TO THE EVEREST METRO POLICE CHIEF FOR BACKGROUND CHECKS. ALL APPLICANTS WERE GIVEN A PROVISIONAL LICENSE. CHIEF SCHULTZ COMPLETED BACKGROUND CHECKS AND RECOMMENDS APPROVAL OF THE REGULAR LICENSES FOR ALL APPLICANTS. THE APPLICANTS HAVE MET THE QUALIFICATIONS TO HOLD OPERATOR LICENSES IN THE VILLAGE OF WESTON. ATTACHED DOCS: EVOLVE REPORT COMMITTEE ACTION: N/A FISCAL IMPACT: NONE RECOMMENDATION: CLERK RECOMMENDS APPROVAL RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I MOVE TO APPROVE THE OPERATOR LICENSES: LEAH CHAPMAN, MACY FIRNSTAHL,TYLER GRESEN, SHARIE GRUBBS, MARGARET KAETTERHENRY, NOAH KREGER, KIMBERLY LLOYD, ALISON MAGNUSON, ALEXANDRIA MCKIBBEN, JONI MORRIS, JULIE MORRIS, JODI PILSNER, MATTHEW POTTER, LISA PRZYBYLSKI, REBECCA RADUN, CARLA RICE, MEGAN SALISBURY, TORI FREDRICK, DONNA STANKOWSKI, MAGGIE WHITE. ADDITIONAL ACTION: MAIL OUT APPROVED LICENSES. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9010 - Bartender/Operator New 18747 9010 - Bartender/Operator Brandt, Tera Big Dan & Space's 07/01/2019 06/30/2020 No New Kelly Club 19018 9010 - Bartender/Operator Chapman, Leah M Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18997 9010 - Bartender/Operator Firnstahl, Macy C Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18934 9010 - Bartender/Operator Gresen, Cody Tyler Brews Brothers Pub 07/01/2019 06/30/2020 Yes New 18849 9010 - Bartender/Operator Grubbs, Sharie G The Palms Supper 07/01/2019 06/30/2020 Yes New Club 18976 9010 - Bartender/Operator Kaetterhenry, Kwik Trip #986 07/01/2019 06/30/2020 Yes New Margaret A 19002 9010 - Bartender/Operator Kreger, Noah K Dales Weston Lanes 07/01/2019 06/30/2020 Yes New 18988 9010 - Bartender/Operator Lloyd, Kimberly A Kwik Trip #356 07/01/2019 06/30/2020 Yes New 19040 9010 - Bartender/Operator Magnuson, Alison New Business 07/01/2019 06/30/2020 Yes New 18973 9010 - Bartender/Operator McKibben, Alexandria Kwik Trip #986 07/01/2019 06/30/2020 Yes New G 19024 9010 - Bartender/Operator Morris, Joni L Becca's Cafe 07/01/2019 06/30/2020 Yes New 19023 9010 - Bartender/Operator Morris, Julie Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19037 9010 - Bartender/Operator Pilsner, Jodi Kwik Trip #986 07/01/2019 06/30/2020 Yes New 18971 9010 - Bartender/Operator Potter, Matthew C Brews Brothers Pub 07/01/2019 06/30/2020 Yes New 19027 9010 - Bartender/Operator Przybylski, Lisa M. Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19009 9010 - Bartender/Operator Radun, Rebecca L Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19026 9010 - Bartender/Operator Rice, Carla C Kwik Trip #986 07/01/2019 06/30/2020 Yes New 19039 9010 - Bartender/Operator Salisbury, Megan Brews Brothers Pub 07/01/2019 06/30/2020 Yes New Marie  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 18994 9010 - Bartender/Operator Stankowski, Donna M Commerce Crossing 07/01/2019 06/30/2020 Yes New 18964 9010 - Bartender/Operator White, Maggie L Brews Brothers Pub 07/01/2019 06/30/2020 Yes New  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9011 - Bartender/Operator 18082 9011 - Bartender/Operator Fredrick, Tori E The Store #60 07/01/2019 06/30/2020 Yes  REQUEST FOR CONSIDERATION PUBLIC MTG/DATE: BOARD OF TRUSTEES, SEPTEMBER 9, 2019 DESCRIPTION: NEW CIGARETTE LICENSE FOR KWIK TRIP #986 FROM: SARAH FLORY, DEPUTY CLERK QUESTION: SHOULD THE BOARD OF TRUSTEES APPROVE THE CIGARETTE LICENSE FOR KWIK TRIP #986 FOR THE 2019/2020 LICENSING TERM? BACKGROUND VILLAGE STAFF RECEIVED THE ATTACHED NEW CIGARETTE LICENSE APPLICATION FOR KWIK TRIP #986 4103 BARBICAN AVE. WESTON, WI 54476. ATTACHED DOCS: EVOLVE REPORT COMMITTEE ACTION: N/A FISCAL IMPACT: NONE RECOMMENDATION: CLERK RECOMMENDS APPROVAL RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I MOVE TO APPROVE THE CIGARETTE LICENSE FOR KWIK TRIP #986 4103 BARBICAN AVE. WESTON WI 54476. ADDITIONAL ACTION: MAIL OUT APPROVED LICENSES. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  BOT Date 08/19/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9034 - Cigarette 19034 9034 - New Cigarette Diethelm, Jamie Dana Kwik Trip #986 07/01/2019 06/30/2020 Total Licenses 11  REQUEST FOR CONSIDERATION PUBLIC MTG/DATE: BOARD OF TRUSTEES, SEPTEMBER 9, 2019 DESCRIPTION: NEW W EIGHTS & MEASURES LICENSE FOR 2019/2020 LICENSING TERM FOR: KWIK TRIP #986, 4103 BARBICAN AVE. W ESTON, WI 54476 FROM: SARAH FLORY- DEPUTY CLERK QUESTION: SHOULD THE BOARD OF TRUSTEES APPROVE THE NEW W EIGHTS & MEASURES LICENSE FOR KWIK TRIP #986 FOR THE 2019/2020 LICENSING TERM? BACKGROUND THE ATTACHED NEW WEIGHTS & MEASURES APPLICATION AND FEES WERE PROCESSED BY STAFF. THE VILLAGE PAYS THE STATE FOR THE SERVICES OF THE STATE INSPECTOR. THE LICENSING FEES THAT ARE COLLECTED BY THE VILLAGE ARE USED TO PAY THE STATE FOR THE SERVICES PROVIDED BY THEIR INSPECTOR. ATTACHED DOCS: Evolve Report COMMITTEE ACTION: N/A FISCAL IMPACT: NONE RECOMMENDATION: CLERK RECOMMENDS APPROVAL RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I MOVE TO APPROVE THE NEW WEIGHTS & MEASURES LICENSE FOR THE 2019/2020 LICENSING TERM FOR KWIK TRIP #986, 4103 BARBICAN AVE WESTON WI 54476. ADDITIONAL ACTION: MAIL OUT LICENSES. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  BOT Date 09/02/2019 License License Type Name Business Premise Desc Begin Dt End Dt EMPD CLPS BOT ID Approval 9074 - Weights and Measures New 18954 9074 - Weights and Diethelm, Jamie Dana Kwik Trip #986 07/01/2019 06/30/2020 Measures New Total Licenses 23