Finance Committee Meeting

Finance Committee Meeting Cravath Lakefront room 2nd floor 312 West Whitewater Str, Whitewater, WI, 53190 *In Person and Virtual Tuesday, October 28, 2025 - 5:00 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us06web.zoom.us/j/83198282604?pwd=cDdLWjUvTTRqRUQ4UVcwQWcrcW1BUT09 Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Webinar ID: 831 9828 2604 Passcode: 137945 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER The meeting was called to order by Brian Schanen at 5 p.m. ROLL CALL Present: Brian Schanen, Patrick Singer and Mike Smith. Absent: None. Additional Attendees: Rachelle Blitch, Director of Finance; Steven Chesebro, City Attorney; Jeremiah Thomas, Comptroller. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. Finance Committee Meeting Minutes October 28, 2025 Page 2 CONSIDERATIONS / DISCUSSIONS / REPORTS 1. Update on Health Insurance 2. Final Review of Draft 2026-2027 Budget The following was provided to the committee but was not discussed. Finance Committee Meeting Minutes October 28, 2025 Page 3 2027 2026 Vendor Description Comments Bal Check $ amt/% Deer Creek Tra i ni ng Tra i ni ng Di s pa tch/Equa l s pl i t by depa rtment 100.00% Percent Deer Creek Tra i ni ng Tra i ni ng Going away after 2026. - - 550.00 Ma ctek Sys tems /Hi gher Ground 911 Recordi ng Di s pa tch 100% 100.00% Percent Ma ctek Sys tems /Hi gher Ground 911 Recordi ng *Wa i ti ng on confi rma ti on from Sa bri na /Avera gi ng 4% i ncrea s 6,674.00 es - 6,417.00 WI Dept Jus ti ce Ti me Acces s Di s pa tch 100.00% Percent WI Dept Jus ti ce Ti me Acces s No i ncrea s e i n 2026 9,922.50 - 9,922.50 AFR Engi ne Fa ci a l Recogni ti on Inves ti ga ti on 100.00% AFR Engi ne Fa ci a l Recogni ti on No cost for 2026 1,440.00 - - Prophoeni x Prophoeni x Di s pa tch 100.00% Percent Prophoeni x Prophoeni x Confi rmi ng ra te for 2026/Avera gi ng 2% i ncrea s es 14,680.00 - 14,392.00 Fl ock Ca mera s Di vi de by s worn offi cers a nd Di s pa tch 100.00% Fl ock Ca mera s $39,000 per yea r 39,000.00 - 39,000.00 Gencom Ea ton UPS Sys tem Ma i nt Di s pa tch 100.00% Percent Gencom Ea ton UPS Sys tem Ma i nt Pa i d through 12/31/2026. $11,500 i n 2027 for a 3 yea r contra ct 11,500.00 - - Gencom Ra di o Servi ce Contra ct/L3 Ha rri s Sys tem Di s pa tch 100.00% Percent Gencom Ra di o Servi ce Contra ct/L3 Ha rri s Sys tem 2% Increa s e/2024 i ncl udes a $4,495 ha rdwa re refres h 11,500.00 - 11,500.00 Gencom Ba ck room/RF equi pment Di s pa tch 100.00% Percent Gencom Ba ck room/RF equi pment Prepaid through 12/17/25. Need to follow up with maintenance cost 1,000.00 - 1,000.00 911/Sol a com Sol a com-Phone Di s pa tch 100.00% Percent 911/Sol a com Sol a com-Phone Paid through 2026/$42,000 for 3 year contract $14k in 2028 $15k in 13,000.00 2029 - - Wa l worth County JURIS Cos t Sha ri ng Di s pa tch 100.00% Percent Wa l worth County JURIS Cos t Sha ri ng No changes/Verify with Tim 750.00 - 750.00 Atl a s Schedul e Anywhere PD & Di s pa tch 100.00% Percent Atl a s Schedul e Anywhere If PD goes with Enforcer, this will be replaced. Averaging 10% increases 1,957.00 - 1,779.00 Ca rdi na l Ti cket Tra c Di s pa tch 8/37 PD & Di s pa tch 100.00% Percent Ca rdi na l Ti cket Tra c Di s pa tch 8/37 Looking to upgrade to new version. 9,000.00 - 9,000.00 Axon Enterpri s es Body Ca mera s PD 100.00% Percent Axon Enterpri s es Body Ca mera s 5 yea r contra ct thru 12/31/2028-$10,464.00/yr 2-4 30,164.62 - 30,164.62 Ons ol ve/One Ca l l Now Ma s s Texti ng PD & Di s pa tch 100.00% Percent Ons ol ve/One Ca l l Now Ma s s Texti ng If PD goes with Enforcer, this will be replaced. Averaging 8% increases964.00 - 892.00 CSI Pol i cy Advi s i ng Pol i cy Revi ew PD 100.00% Percent CSI Pol i cy Advi s i ng Pol i cy Revi ew Get rid of for 2026 - - - Idemi a Fi nger Pri nt PD 100.00% Percent Idemi a Fi nger Pri nt Averaging 5% increases each year 2,163.00 - 2,060.00 Porter Lee Bea s t Evi dence PD 100.00% Percent Porter Lee Bea s t Evi dence Avg 5% increases/Goes away when we have evidence garage 1,405.00 - 1,338.00 Enforcer AI Report Wri ti ng, Schedul i ng Divided between sworn staff 100.00% Enforcer AI Report Wri ti ng, Schedul i ng Testing out in October 10,796.00 - 10,796.00 Power DMS Pol i cy Ma na gement, Accredi da ti on Divide by bodies in all departments 100.00% Power DMS Pol i cy Ma na gement, Accredi da ti on 6,888.00 - 6,888.00 Cel l Ha wk Cel l Phone Downl oa ds Investigation 100.00% Cel l Ha wk Cel l Phone Downl oa ds 3,178.00 - 3,085.00 Abs ol ute/Net Moti on VPN Patrol/Invest/CSO by officer 100.00% Abs ol ute/Net Moti on VPN allocate per user, 50 licenses ($150 per user) 7,725.00 - 7,500.00 Torna do Si ren Emergency Management 100.00% Torna do Si ren $280 per siren - 9 total/Not allocated here. Direct to budget 2,520.00 - 2,520.00 Ti PPS Court Court 100.00% Percent Ti PPS Court 3% i ncrea s e 7,533.45 - 7,314.03 Prophoeni x Prophoeni x Fi re & EMS 100.00% Percent Prophoeni x Prophoeni x Avg 5% i ncrea s es 4,200.00 - 4,000.00 ESO Reporti ng Softwa re Fi re & EMS 100.00% Percent ESO Reporti ng Softwa re 5% Increa s e 6,930.00 - 6,600.00 ESO Tra i ni ng Softwa re Fi re & EMS 100.00% Percent ESO Tra i ni ng Softwa re 10% Increa s e 3,630.00 - 3,300.00 DEA Regi s tra ti on Fi re & EMS 100.00% Percent DEA Regi s tra ti on 10% Increa s e 935.00 - 850.00 Knox Box Sa fes (Drug Sa fes ) Fi re & EMS 100.00% Percent Knox Box Sa fes (Drug Sa fes ) 10% Increa s e 522.50 - 475.00 Doma i n Renewa l s CDA CDA 100.00% Percent Doma i n Renewa l s CDA 60.00 - 60.00 EIG Whi tewa ter.org GIS Hos ti ng/5 Yea r renewa l N/Svcs 100.00% Percent EIG Whi tewa ter.org GIS Hos ti ng/5 Yea r renewa l 5 yea r renewa l pa i d on 01-02-2019/not due ti l l 2024 1,200.00 - 1,000.00 ESRI GIS N/Svcs 100.00% Percent ESRI GIS 10% Increa s e 5,880.88 - 5,346.25 Doma i n Renewa l s GIS N/Svcs 100.00% Percent Doma i n Renewa l s GIS 36.00 - 36.05 i WorQ Permi t s oftwa re N/Svcs 100.00% i WorQ Permi t s oftwa re $22,000 fi rs t yea r/ $13,000 a nnua l l y, Cl erks permi t $6,000 19,570.00 - 19,000.00 Sprout Soci a l Soci a l Medi a Communi ca ti ons 100.00% Percent Sprout Soci a l Soci a l Medi a Canceling. New website makes it obsolete - - - Ca nva .com Gra phi cs & Vi s ua l Medi a Communi ca ti ons 100.00% Percent Ca nva .com Gra phi cs & Vi s ua l Medi a Pa rks , PD a nd Medi a Servi ces 200.00 - 119.99 Doma i n Renewa l s Ca bl e Communi ca ti ons 100.00% Percent Doma i n Renewa l s Ca bl e 21.00 - 20.60 Vi meo.com Vi deo Hos ti ng Communi ca ti ons 100.00% Percent Vi meo.com Vi deo Hos ti ng 900.00 - 900.00 Youtube Vi deo Hos ti ng Communi ca ti ons 0.00% Youtube Vi deo Hos ti ng No cost - - - Doma i n Renewa l s WAFC Aqua ti c Ctr 100.00% Percent Doma i n Renewa l s WAFC 21.00 - 20.60 Webs i te WIX Aqua ti c Ctr 100.00% Percent Webs i te WIX 250.00 - 250.00 Doma i n Renewa l s Pa rk & Rec Pa rk & Rec 100.00% Percent Doma i n Renewa l s Pa rk & Rec 62.00 - 61.80 Ci vi c Rec Pa rk & Rec-progra ms /members hi p Pa rk & Rec 100.00% Percent Ci vi c Rec Pa rk & Rec-progra ms /members hi p 10% i ncrea s e 4,950.00 - 4,500.00 Schedul e Pl us Seni ors Pa rk & Rec 100.00% Percent Schedul e Pl us Seni ors 10% i ncrea s e 1,016.40 - 924.00 Huma ni ty Ti mekeepi ng Pa rk & Rec 100.00% Percent Huma ni ty Ti mekeepi ng Canceling - - Tra ns cendent Tech LLC Ta x Recei pti ng Fi na nce 100.00% Percent Tra ns cendent Tech LLC Ta x Recei pti ng 4% i ncrea s e 1,072.95 - 1,031.68 Jeffers on County Ta x Recei pti ng Fi na nce 100.00% Percent Jeffers on County Ta x Recei pti ng 500.00 - 500.00 Ba ker Ti l l y Ca s el l e UB/Mi Excel UB Uti l i ti es 100.00% Percent Ba ker Ti l l y Ca s el l e UB/Mi Excel UB 3% i ncrea s e 5,098.69 - 4,950.18 Ba ker Ti l l y Ca s el l e/Cl a ri ty GL/AP/PR/ACA/AM/MIEXCEL 100.00% Percent Ba ker Ti l l y Ca s el l e/Cl a ri ty 3% i ncrea s e 13,804.43 - 13,402.36 Ba ker Ti l l y Mi pa yOnl i ne/Mi vi ewPoi nt Al l Depa rtments 99.99% Percent Ba ker Ti l l y Mi pa yOnl i ne/Mi vi ewPoi nt 3% i ncrea s e 2,278.81 (0.00) 2,212.44 Adobe Crea ti ve/Premi er Crea ti ve Cl oud Medi a Servi ces 100.00% Percent Adobe Crea ti ve/Premi er Crea ti ve Cl oud 1,447.68 - 1,419.29 Tel Vue Broa dca s ti ng Medi a Servi ces 100.00% Tel Vue Broa dca s ti ng $24,169 fi rs t yea r, $4,200 a nnua l l y 5 yea r contra ct 4,200.00 - 24,169.00 Synctra cks Mus i c s ubs cri pti on Medi a Servi ces 100.00% Synctra cks Mus i c s ubs cri pti on $199 a nnua l l y 199.00 - 199.00 Adobe Pro PDF Va ri ous Depa rtments 100.00% Percent Adobe Pro PDF A Stol l , B Ma rqua rdt, J Wei dl , K Anderberg, Deputy Cl erk, S Ma1,918.52 rqua rdt, L Dos ti- e 1,862.64 Ba ckbl a ze/Wa s bi Cl oud Stora ge Al l Depa rtments 99.99% Percent Ba ckbl a ze/Wa s bi Cl oud Stora ge $150/mo 1,980.00 - 1,800.00 Ba ra cuda Ema i l Archi ver Al l Depa rtments 99.99% Percent Ba ra cuda Ema i l Archi ver 10% Increa s e 2,200.00 - 2,000.00 Zoom Vi rtua l Meeti ngs Al l Depa rtments 100.00% Percent Zoom Vi rtua l Meeti ngs 2,880.00 - 2,880.00 Zoom Indi vi dua l Acct Vi rtua l Meeti ngs WAFC i ndi vi dua l a ccount 0.00% Percent Zoom Indi vi dua l Acct Vi rtua l Meeti ngs Canceling. We have Teams - Forti net Fi rewa l l Al l Depa rtments 100.00% Percent Forti net Fi rewa l l 3,550.00 (0.00) 3,550.00 Apptegy Webs i te Al l Depa rtments 99.99% Percent Apptegy Webs i te Set up fee $11,900/$9,000 a nnua l l y 9,180.00 - 9,000.00 Di gi Corp IT Support Al l Depa rtments 74.60% Percent Di gi Corp IT Support - - - Ea s yCi p CIP Al l Depa rtments 100.00% Percent Ea s yCi p CIP 4,500.00 (0.00) 4,500.00 Es et Anti vi rus /EDR Servi ces Al l Depa rtments 99.99% Percent Es et Anti vi rus /EDR Servi ces Bei ng pri ced out l i kel y 20-25K per yea r for 3 yea rs . Requi red 25,000.00 by CVMIC. - - Forti ga te Fi rewa l l Al l Depa rtments 99.99% Percent Forti ga te Fi rewa l l 4,000.00 - 4,000.00 La s erFi che/CT Acces s Inc Da ta ba s e Al l Depa rtments 99.99% Percent La s erFi che/CT Acces s Inc Da ta ba s e 2025 5% i ncrea s e 4,135.00 (0.00) 3,934.00 Muni code Counci l Pa cket Publ i s hi ng Al l Depa rtments 100.00% Percent Muni code Counci l Pa cket Publ i s hi ng 7,967.36 - 7,735.30 NeoGov HR Al l Depa rtments 100.00% Percent NeoGov HR CVMIC members hi p i ncl udes ba s i c s ubs cri pti on - - - Mi cros oft O365 Al l Depa rtments 100.00% Percent Mi cros oft O365 Li cens i ng 61,500.00 - 61,500.00 Netwri x Network Moni tori ng IT 100.00% Percent Netwri x Network Moni tori ng 1,535.00 - 1,535.00 PDQ Network Moni tori ng IT 0.00% PDQ Network Moni tori ng - - - KnowBe4 Cyber Securi ty & Spa m Tool IT 0.00% KnowBe4 Cyber Securi ty & Spa m Tool Contra ct good through June 2027 - - - Nordpa s s Pa s s word Locker IT 100.00% Percent Nordpa s s Pa s s word Locker Two yea rs $50 (2026-2027) - - 50.00 Propi o Tra ns l a ti on Servi ce/Softwa re PD 100.00% Percent Propi o Tra ns l a ti on Servi ce/Softwa re 9,000.00 - 8,760.00 Spa m Hero Spa m Fi l ter Al l Depa rtments 99.97% Percent Spa m Hero Spa m Fi l ter 96.00 (0.00) 96.00 Lexi s Nexi s Lega l res ea rch Quotes for $5k 100.00% Percent Lexi s Nexi s Lega l res ea rch 4,236.00 - 4,236.00 Lega l Fi l es Softwa re/Oni t Fi l e Ma na gement Quotes for $3,400 100.00% Percent Lega l Fi l es Softwa re/Oni t Fi l e Ma na gement 3,440.00 - 3,440.00 419,864.78 (0.01) 383,095.33 Finance Committee Meeting Minutes October 28, 2025 Page 4 3. Discussion on City Manager's authority to create positions 4. Discussion and possible action to recommend approval of the 2025 Salary Resolution Amendment to Common Council Motion to recommend amendment to the 2025 Salary Resolution to Common Council made by Patrick Singer, Seconded by Mike Smith. Voting Yes: Brian Schanen, Patrick Singer and Mike Smith. Voting No: None. 5. Update on liability claim received and paid to Steve Sweeney for damages FUTURE AGENDA ITEMS ADJOURNMENT A motion to adjourn was made by Mike Smith, Seconded by Patrick Singer. Voting Yes: Patrick Singer, Brian Schanen and Mike Smith Voting No: None. The meeting adjourned at 6:10 p.m. A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting. Anyone requiring special arrangements is asked to call the Office of the City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.