Library Board of Trustees

Library Board of Trustees Library Community Room 431 West Center, Whitewater, WI, 53190 *In Person and Virtual Monday, July 15, 2024 - 6:30 PM Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone. Citizen participation is welcome during topic discussion periods. Please click the link below to join the webinar: https://us02web.zoom.us/j/81557506550?pwd=HC6FKPbk9NQNajKqg6VWVXdf1x4C0Z.1 Telephone: +1 (312) 626-6799 US (Chicago) (Houston) Webinar ID: 815 5750 6550 Passcode: g0NassY7 Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF AGENDA A committee member can choose to remove an item from the agenda or rearrange its order; however, introducing new items to the agenda is not allowed. Any proposed changes require a motion, a second, and approval from the council to be implemented. the agenda shall be approved at reach meeting even if no changes are being made at that meeting. CONSENT AGENDA Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration. 1. Approval of the minutes of the May 20, 2024 meeting 2. Approval of Payment of Invoices for May and June of 2024 3. Acknowledgement of Receipt of May and June 2024 Statistical reports 4. Acknowledgement of Receipt of May and June 2024 Financial reports 5. Acknowledgement of Receipt of May and June 2024 Treasurer's reports Library Board of Trustees Agenda July 15, 2024 Page 2 HEARING OF CITIZEN COMMENTS No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda. Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item. To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand. OLD BUSINESS 6. Library Building Project Discussion and possible action to approve a contractor and base bid for the library expansion and renovation project Discussion and possible action to approve ALTERNATE BID NO. 1: CEILING GRID AND ACCESSORIES Discussion and possible action to approve ALTERNATE BID NO. 2: Air Handler Unit-2 Discussion and possible action to approve ALTERNATE BID NO. 3: BASEMENT LIGHTING Discussion and possible action to approve ALTERNATE BID NO. 4: HEAT TRACE Discussion and possible action to approve ALTERNATE BID NO. 5: TECHNOLOGY CABLING Discussion and possible action to approve ALTERNATE BID NO. 6: ROOFING Discussion and possible action to approve ALTERNATE BID NO. 7: DOOR TRIM Discussion and possible action to approve ALTERNATE BID NO. 8: INTERIOR DIMENSIONAL ALUMINUM SIGNAGE Discussion and possible action to approve ALTERNATE BID NO. 9: LANDSCAPING STONE Library Board of Trustees Agenda July 15, 2024 Page 3 NEW BUSINESS 7. None CONSIDERATIONS / DISCUSSIONS / REPORTS 8. Library Director's report 9. Assistant Director's report 10. Youth Educational Services report 11. Programming & Makerspace report 12. Bridges Library System Staff reports 13. Board reports FUTURE AGENDA ITEMS CONFIRMATION OF NEXT MEETING 14. August 19, 2024 ADJOURNMENT Anyone requiring special arrangements is asked to call the Library Director (262-473-0530) at least 72 hours prior to the meeting.