City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York July 26, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Re-Organization Meeting July 6, 2021 Regular Meeting June 28, 2021 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2021-2022 General Fund Budget Transfers 3.) Authorize 2020-2021 Sewer Fund Budget Transfers 4.) Authorize 2020-2021 Glen Park Fund Budget Transfers 5.) Authorize 2020-2021 General Fund Budget Amendments 6.) Authorize 2021-2022 General Fund Budget Amendments 7.) Authorize 2020-2021 Glen Park Fund Budget Amendments 8.) Authorize payroll and vouchers from 6/21/2021 to 7/20/2021 9.) Approval of the continuation of light duty for a DPW worker 10.) Authorization for the Administrator to advertise for bids for the Contract #43 – 2020 Street Paving Project B. Deputy Mayor Etu- Report and Resolution(s) 1.) Authorization for the Administrator to advertise for bids for the shelter at South Long Park 2.) Authorization for the Administrator to advertise for bids for the sports courts at South Long Park C. Trustee Sherman– Report and Resolution(s) 1.) Appointment of Doug Richardson to the Tree Board 2.) Appointment of Doug Richardson to the Meeting House Committee D. Trustee Torre – Report and Resolution(s) E. Trustee Hunt– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/06/2021 1  Meetings Schedule Village Board Liaisons (Updated 7/19/20) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Tree Board at 6:30pm Dept. 1st Mon. – Planning Board meeting at 7:30pm DEPUTY MAYOR ETU: Planning & Architectural Review 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Parks Committee, Historic Preservation Commission, 3rd Mon. – Environmental Advisory Council at 7:00pm Zoning Board of Appeals 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Parks Committee at 7:15pm 4th Tues. – Historic Preservation Commission at 7:00pm TRUSTEE SHERMAN: Meeting House Committee, Williamsville 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Business Association, Tree Board, Youth & Rec., 3rd Wed. – Zoning Board at 7:00pm in Aud 4th Wed. – Village Co-op at 5:30pm in Aud TRUSTEE HUNT: Erie County Energy, Glen Park Art Festival 1st Thur. – Traffic & Safety Committee at 7:00pm Committee, Arts & Culture Committee, Beautification 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) July 2021 27 HPC Committee meeting at 7:00pm 28 Village Co-Op meeting at 5:30pm August 2021 2 Tree Board Committee meeting at 6:30pm 2 Planning Board meeting at 7:30 (work session at 7:00pm) 3 Glen Park Joint Board meeting at 7:00pm 5 Traffic & Safety Committee meeting at 7:00pm 10 Beautification Committee meeting at 6:30pm 12 Arts & Culture Committee meeting at 7:00pm 16 Environmental Committee meeting at 7:00pm 17 Parks Committee meeting at 7:15pm 18 Zoning Board Committee meeting at 7:00pm 23 Village Board Work Session at 6:00pm 23 Village Board regular meeting at 7:30pm 24 HPC Committee meeting at 7:00pm 24 Youth & Rec Committee meeting at 7:00pm 25 Village Co-Op meeting at 5:30pm Visit the Village website at www.walkablewilliamsville.com September 2021 For Village information, news & events. 2 Traffic & Safety Committee meeting at 7:00pm 6 Tree Board Committee meeting at 6:30pm Follow us on www.Facebook.com/williamsville 6 Planning Board meeting at 7:30 (work session at 7:00pm) 7 Glen Park Joint Board meeting at 7:00pm 9 Arts & Culture Committee meeting at 7:00pm 13 Village Board Work Session at 6:00pm 13 Village Board regular meeting at 7:30pm 14 Beautification Committee meeting at 6:30pm 15 Zoning Board Committee meeting at 7:00pm 20 Environmental Committee meeting at 7:00pm 21 Parks Committee meeting at 7:15 22 Village Co-Op meeting at 5:30pm 27 Village Board Work Session at 6:00pm 27 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-1210-1000-0000 (Mayor/Personal Services) $ 1.00 001-1420-1000-0000 (Law/Attorney/Personal Services) $ 1.00 001-3620-1000-0000 (Safety Inspection/Personal Services) $ 1965.00 001-6989-1000-0000 (Other Econ Oppty & Dev/Personal Services) $ 1197.00 001-1640-1000-0000 (Central Garage/Personal Services) $ 9150.00 001-7110-1000-0000 (Parks/Personal Services) $ 3818.00 001-8140-1000-0000 (Storm Sewers/Personal Services) $ 1485.00 001-8162.1000-0000 (Leaf Pickup/Personal Services) $ 926.00 001-8560-1000-0000 (Shade Trees/Personal Services) $ 386.00 From: 001-1010-1000-0000 (Board of Trustees/Personal Services) $ 2.00 001-3410-1000-0000 (Fire Protection/Personal Services) $ 1965.00 001-1410-1000-0000 (Village Clerk/Personal Services) $ 1197.00 001-5142-1000-0000 (Snow Removal/Personal Services) $ 6000.00 001-8163-1000-0000 (Trash Pickup/Personal Services) $ 9765.00 To: 001-1410-4030-0000 (Village Clerk/Printing & Advertising) $ 356.00 001-1410-4450-0000 (Village Clerk/Miscellaneous) $ 140.00 From: 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $ 496.00 To: 001-1420-4620-0000 (Law/Attorney/Opinions) $73,627.00 From: 001-1420-4100-0000 (Law/Attorney/Professional Fees) $ 4643.00 001-1410-4010-0000 (Village Clerk/Office Supplies) $ 1000.00 001-1410-4020-0000 (Village Clerk/Postage) $ 2027.00 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $ 2957.00 001-1410-4600-0000 (Village Clerk/Computer Support) $ 1800.00 001-1210-4040-0000 (Mayor/Education Exp/Travel) $ 1200.00 001-1990-4000-0000 (Contingency) $60,000.00 To: 001-1620-4230-0000 (Buildings/Building Maintenance) $ 299.00 From: 001-1620-4231-0000 (Buildings/Maintenance HVAC) $ 299.00 To: 001-1640-2010-0000 (Central Garage/Capital Improvements) $ 2829.00 001-1640-4450-0000 (Central Garage/Miscellaneous) $ 45.00 From: 001-1640-4070-0000 (Central Garage/Utilities) $ 1818.00 001-1640-4110-0000 (Central Garage/Service Contracts) $ 309.00 001-1640-4160-0000 (Central Garage/Small Equipment Repairs) $ 598.00 001-1620-4260-0000 (Buildings/Maintenance Supplies) $ 149.00 To: 001-3410-4110-0000 (Fire Protection/Service Contracts) $ 200.00 001-3410-4470-0000 (Fire Protection/Building Maintenance) $ 3980.00 From: 001-3410-4471-0000 (Fire Protection/Building Repairs) $ 4180.00 To: 001-3620-4010-0000 (Safety Inspection/Office Supplies) $ 50.00 From: 001-3620-4040-0000 (Safety Inspection/Education Exp/Travel) $ 50.00 To: 001-5010-4450-0000 (Street Administration/Miscellaneous) $ 144.00 From: 001-5010-4111-0000 (Street Administration/Internet Access) $ 112.00 001-5010-4010-0000 (Street Administration/Office Supplies) $ 32.00 To: 001-5110-2000-0000 (Street Maintenance/Equipment) $29834.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs-Equipment) $ 6000.00 001-5110-4250-0000 (Street Maintenance/Gas & Oil) $ 7000.00 001-5110-4272-0000 (Street Maintenance/Blacktop/Oil/Stone Repair) $ 7534.00 001-5142-4290-0000 (Snow Removal/Salt) $ 9300.00 To: 001-5110-4161-900 (Street Maintenance/Repairs-2013 Nissan Leaf) $ 532.00 001-5110-4161-904 (Street Maintenance/Repairs-2005 /Freightliner) $ 299.00 001-5110-4161-913 (Street Maintenance/Repairs 1993 GMC Sewer Jet) $ 13.00 001-5110-4161-916 (Street Maintenance/Repairs 2012 Chevy 2500HD) $ 7.00 001-5110-4161-919 (Street Maintenance/Repairs-2007 Chevy 4x4) $ 451.00 001-5110-4610-0000 (Street Maintenance/Physicals/Eye Exam/Sfty Glass) $ 84.00 From: 001-5110-4161-903 (Street Maintenance/Repairs-2015 Dump Truck) $ 324.00 001-5110-4161-905 (Street Maintenance/Repairs-2007 Int’l Dump) $ 176.00 001-5110-4161-0000 (Street Maintenance/Repairs Equipment) $ 802.00 001-5110-4273-0000 (Street Maintenance/Sidewalks) $ 84.00 To: 001-5182-4110-0000 (Street Lighting/Contract for Lighting) $ 3946.00 From: 001-5182-4270-0000 (Street Lighting/Repair Lights) $ 3946.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) $ 4237.00 001-7110-4450-0000 (Parks/Miscellaneous) $ 304.00 From: 001-7110-4161-0000 (Parks/Repair Lights) $ 1000.00 001-7110-4280-0000 (Parks/Equipment Rental) $ 1000.00 001-7110-4350-0000 (Parks/Pool Supplies) $ 1000.00 001-7110-4430-0000 (Sanitary Waste Disposal) $ 1541.00 To: 001-7535-4070-0000 (Lehigh Valley Section House/Utilities) $ 24.00 From: 001-7530-4070-0000 (Village Meeting House/Utilities) $ 24.00 To: 001-8140-4162-0000 (Storm Sewers/Repair Sewers) $12,660.00 001-8140-4163-0000 (Storm Sewers/Drainage Improvements) $ 840.00 001-8163-4330-0000 (Trash Pickup/Dump Fees) $ 52.00 From: 001-8140-2010-0000 (Storm Sewers/Capital) $ 1000.00 001-8140-4161-0000 (Storm Sewers/Repair Receivers) $ 3298.00 001-8160-4330-0000 (Refuse & Garbage Collection/Dump Fees) $ 9254.00 To: 001-8170-4160-0000 (Street Cleaning/Repairs Equipment) $ 163.00 From: 001-8170-4260-0000 (Street Cleaning/Maintenance Supplies) $ 163.00 To: 001-8510-4450-0000 (Community Beautification/Miscellaneous) $ 133.00 From: 001-8510-4340-0000 (Community Beautification/Plants) $ 133.00 To: 001-8560-4360-0000 (Shade Trees/Trees-Replacement Regular) $ 3406.00 From: 001-8560-4280-0000 (Shade Trees/Equipment Rental) $ 222.00 001-8560-4350-0000 (Shade Trees/Trees-Maintenance) $ 1777.00 001-8170-4260-0000 (Street Cleaning/Maintenance Supplies) $ 600.00 001-8510-4340-0000 (Community Beautification/Plants) $ 807.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2021- 2022 fiscal year. To: 001-1640-4161-0000 (Central Garage/Small Equipment Repairs) $ 5,545.00 From: 001-5110-4161-0000 (Street Maintenance/Equipment Repairs) $ 5,545.00 To: 001-3410-4160-3401 (Fire Protection/Truck Expense E-1) $ 285.00 001-3410-4160-3451 (Fire Protection/Truck Expense 5-1) $ 185.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 440.00 To: 001-3410-4160-3407 (Fire Protection/Truck Expense R-7) $ 21.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 21.00 ROGERS #3 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2020- 2021 fiscal year. To: 007-8120-4070-0000 (Sanitary Sewers/Utilities) $ 21.00 007-8120-4112-0000 (Sanitary Sewers/Engineer) $ 2655.00 From: 007-8120-4114-0000 (Sanitary Sewers/Engineer-SPDES) $ 2544.00 007-8120-4100-0000 (Sanitary Sewers/Professional Fees) $ 132.00 ROGERS #4 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2020-2021 fiscal year. To: 009-7141-4352-0000 (Glen Park/Park Maintenance) $ 403.00 From: 009-7141-4430-0000 (Glen Park/Sanitary Waste Dispoal) $ 403.00 ROGERS #5 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for Grant funding received on Fire Department DASNY grants. Increase: 001-0001-3090-0000 (State Aid-Grants) $95,472.00 Increase: 001-3410-4099-0000 (Fire Protection/Grant Expenditures) $95,472.00 ROGERS #6 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2021-2022 fiscal year, to account for equipment sold at auction (#925 - $19,570.00 & #918 - $8970.00) Increase: 001-0001-2680-0000 (Insurance Recoveries) $28,540.00 Increase: 001-5110-2000-0000 (Street Maintenance/Equipment) $28,540.00 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2021-2022 fiscal year, to account for Insurance recovery payment received 6/30/2021 for the replacement of #904-2005 Freightliner. Increase: 001-0001-2680-0000 (Insurance Recoveries) $74,500.00 Increase: 001-5110-2000-0000 (Street Maintenance/Equipment) $74,500.00 ROGERS #7 RESOLVED, that the following budget amendment is hereby made in the Glen Park Fund for the 2020-2021 fiscal year, to account for additional revenue collected for pavers. Increase: 009-0009-2773-0000 (Memorials-Pavers/Benches/Trees) $ 385.00 Increase: 009-7141-4490-0000 (Glen Park/Memorials-Pavers, Benches, Trees) $ 385.00 ROGERS #8 RESOLVED, that payroll and vouchers in the amount of $457,672.65 covering the period from 6/21/2021 – 7/20/2021 are hereby approved as follows: PAYROLL COVERING - 6/21/2021-7/4/2021 $ 37,500.71 PAYROLL COVERING - 7/5/2021-7/18/2021 $ 41,939.26 VOUCHERS COVERING- 6/23/2021-7/6/2021 GENERAL FUND- $ 99,190.58 WATER FUND- $ 0.00 SEWER FUND- $ 2,132.68 GLEN PARK FUND- $ 1,844.84 TRUST & AGENCY FUND- $ 13,820.04 DEBT SERVICE- $ 70,687.50 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 7,090.54 $ 194,766.18 VOUCHERS COVERING- 7/7/2021-7/20/2021 GENERAL FUND- $ 87,403.18 WATER FUND- $ 0.00 SEWER FUND- $ 454.44 GLEN PARK FUND- $ 2,452.49 TRUST & AGENCY FUND- $ 13,900.14 DEBT SERVICE- $ 79,256.25 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 0.00 $ 183,466.50 GRAND TOTAL: $ 457,672.65 ROGERS #9 RESOLVED, that light duty is hereby approved for David Klein for the period through November 2021, at the time of his next medical evaluation. ROGERS #10 RESOLVED, that the Administrator is hereby authorized to publish legal notice for sealed bids for Contract #43 – 2020 Street Paving Project of designated Village roads; and BE IT FURTHER RESOLVED, that bids will be received at the Village Clerk’s Office, 5565 Main Street, Williamsville, New York, until 10:00am on Tuesday, August 17, 2021, at which time they will be opened publicly. ETU #1 RESOLVED, that the Village Administrator is hereby authorized to advertise for sealed bids for a new shelter at South Long Park, to be received by 9:00am on Tuesday August 17, 2021, at which time they will be opened publicly. ETU#2 RESOLVED, that the Village Administrator is hereby authorized to advertise for sealed bids for the Sports Courts at South Long Park, to be received by 9:00am on Tuesday August 17, 2021, at which time they will be opened publicly. SHERMAN #1 RESOLVED, that Douglas Richardson of 221 Hirschfield Drive, Williamsville, is hereby appointed to the Tree Board until the end of the 2023-2024 official Village year. SHERMAN #2 RESOLVED, that Douglas Richardson of 221 Hirschfield Drive, Williamsville, is hereby appointed to the Meeting House Committee until the end of the 2021-2022 official Village year.